Executive Assistant, Executive

2 weeks ago

los angeles hollywood, United States Full Picture Full time

JOIN THE FULL PICTURE TEAM


OPEN POSITION

Executive Assistant, Executive & Brand Strategy


REPORTS TO

Chief Strategy Officer


THE COMPANY

Full Picture is an award-winning, bi-coastal agency with a team of highly creative individuals who live and work at the crossroads of fashion, beauty, entertainment, and technology. As an agency, we forecast trends, identify key moments, and capture the public’s interest to bring our clients’ ideas to life


OVERVIEW

The Executive Assistant position is both creative and provides comprehensive support to a senior executive in the company’s Executive & Brand Strategy division. The ideal candidate should have 2-3 years of experience and must be a confident communicator, problem solver and demonstrate a level of maturity, discretion, and presence necessary to work with all levels of executives and personality types. Candidates must be particularly well-organized, detailed-oriented, flexible, and able to work independently and within a team, and enjoy the challenges of supporting a busy division. Must respond expeditiously to diverse assignments, take responsibility for tasks from beginning to end, and consistently operate with a sense of urgency without losing sight of the details.


The ideal candidate will demonstrate the ability to interact with staff, clientele, and all external contacts—in a fast-paced environment, sometimes under pressure, proactive, resourceful and efficient, with a high level of professionalism and confidentiality—critical to this role. Unflappable loyalty, a strong sense of commitment, and the ability to manage highly sensitive/confidential information with unwavering discretion is also essential.


RESPONSIBILITIES

  • Responsible for administrative support including scheduling meetings, calls, booking travel, processing time cards, meeting prep, and helping to coordinate logistics for events + various other meetings
  • Handle daily operational activities of the department including reading relevant papers / publications and flag articles of interest
  • Research and create any necessary prep materials for executive
  • Help conceptualize ideas and create materials for client projects
  • Monitor trends on social media
  • Take detailed notes for all calls with clear next steps for executive
  • Track all project deliverables; ensuring projects are completed on time
  • Communicate and work with internal teams to gather data/information and manage expectations
  • Help maintain the executive’s network by keeping relationship maps updated and drafting check in emails or help set meetings/lunch when necessary
  • Draft slides, meeting notes and documents for executive
  • Demonstrates an understanding of client businesses and key industries
  • Demonstrates basic familiarity with different marketing channels, strategies, tools, trends and overall best practices


OFFICE RESPONSIBILITIES

  • Help open the office on Tuesdays and Thursdays, or as needed
  • Greet all guests, messengers, and clients with a bright and friendly disposition
  • Monitor, order and stock all office / kitchen supplies
  • Act as primary contact for all external office vendors (cleaning woman, special delivery services, handyman, etc.)
  • Distribute all incoming mail and packages
  • Help maintain general aesthetic of the office, including key areas such as the kitchen, copy room, and conference rooms


SKILLS/QUALIFICATIONS

  • Passion for creative content, brands, technology, entertainment, pop culture and marketing
  • 2-3 years of relevant work experience
  • Positive, can-do approach to all tasks
  • Ability to manage multiple client deliverables/timelines while working in a fast-paced environment
  • Exceptional communication skills, written and verbal
  • Direct experience dealing with confidential information with integrity
  • Must be available to the team during and outside of standard business hours
  • Ability to work independently and with a team
  • Ability to generate ideas and work within minimal guidance
  • Strong analytical and problem-solving skills; research skills are a must
  • Detail-oriented and deadline driven with excellent written skills
  • Strong communication and interpersonal skills
  • Extremely organized and able to multi-task efficiently
  • Abides by timelines and has ability to prioritize tasks based on urgency
  • Must be resourceful
  • Proficient in Google products / G Suite


The Spirit of Full Picture

We take great pride in everything we do to nurture the well-being of our employees - from a comprehensive benefits program and flexible work arrangements to a strong focus on company culture with ongoing skill-building and wellness opportunities.

We are an equal opportunity employer, and we welcome all smart, creative, future-focused brains.


Company Benefits & Programs


Full time team members are eligible for the following:

  • Comprehensive medical benefits including health, dental and vision coverage
  • Remote-friendly, hybrid work model with offices in New York and LA
  • PTO plan that varies by level and tenure
  • Designated days off for mental health and wellness
  • 401(K) plan
  • Quarterly Company outings and team activities designed to promote knowledge and connectivity
  • Full Picture University (FPU) and CEO master classes to fuel professional growth and development
  • Mentorship from seasoned industry experts


HOW TO APPLY

Please send a cover letter, resume, and salary requirements to HR@fullpic.com with the subject "Executive Assistant, Brand & Strategy”.



No phone calls or emails.

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