Executive Assistant

Application window has been extended and expected to close on 1/13/2025. Preference for candidates local to the San Jose office, able to be onsite a few times a month, open to other hybrid locations. Meet the team Cisco is seeking an Executive Assistant Professional to provide support for the Senior Vice President of Social Impact and Inclusion. Responsibilities include: Calendar Management: Management of SVP's calendar and daily schedule to include prioritizing conflicting meeting requests, supervising action items and commitments of executive and following-up to ensure completion. This will require outstanding organization skills, prioritizing multiple priorities and keeping a lively executive on track and on schedule. Event Speaking Engagement Coordination: Responsible for a running list of SVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the SVP is prepared for each engagement. Meeting Planning and Organization: Assisting Senior VP in planning and coordinating meetings by taking ownership for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list. Travel Briefing Preparation: Crafting travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks. Correspondence/Approvals: Supporting SVP by acting as proxy for communications and approvals as authorized. Answering general questions as crucial, referring (filtering) routine matters to appropriate parties, and following up to ensure accurate disposition. Taking initiative to resolve issues within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Resolving when executive action is required and supplying a recommendation where appropriate. Travel and Expense Management: Responsible for making in-depth global travel arrangements for SVP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses. Works diligently to go above and beyond, working with the airlines directly to accommodate Global Services benefits for upgrades whenever they are available. Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports. Large Corporate Events: Prepare and brief itinerary as well as accompany VP for large Corporate Events such as GSX, where EA's are used for executive support. Confidentiality: Candidate will deal expertly with highly critical and confidential matters and materials. Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network and will lead the organization’s community of Admins. In addition to general administrative duties of an EA, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are: Self-motivated and proactive around needs of the SVP and the Organization Able to operate successfully with limited direction and ambiguity Use tact, subtlety and a practical knowledge of company policies, practices and procedures Responsiveness to all levels of inquiry Challenge ‘the way we’ve always done it’ and provide a deeper more innovative way of doing things Keep the big picture in mind when making independent decisions that affect the SVP’s calendar Have the ability to exercise critical and independent judgment with the SVP’s calendar and time Organized and efficient with their own time Able to think creatively and calmly when it comes to quick and unplanned changes in schedule Earn administrative community respect and have the ability to work with and through others as needed Your Impact You take initiative, can handle a full desk with ease and thrive in a lively environment. You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions. You have outstanding attention to detail and the ability to handle confidential information. You enjoy a collaborative environment, are committed to improvement, solve problems and make decisions. You have a proven ability to multitask and work in a focused manner. You are comfortable working without instruction on routine tasks and very little instruction on new projects. Minimum Qualifications: 5+ years’ experience in administrative environment, and a minimum of 2 years supporting at the VP level or above. Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint. Experience in calendar management, planning meetings and coordinating travel. Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients. Ability to navigate web and email at high competency knowledge. Preferred Qualifications: BA/BS or equivalent experience Past work experience in the high-tech industry #WeAreCisco #WeAreCisco where every individual brings their unique skills and perspectives together to pursue our purpose of powering an inclusive future for all. Our passion is connection—we celebrate our employees’ diverse set of backgrounds and focus on unlocking potential. Cisconians often experience one company, many careers where learning and development are encouraged and supported at every stage. Our technology, tools, and culture pioneered hybrid work trends, allowing all to not only give their best, but be their best. We understand our outstanding opportunity to bring communities together and at the heart of that is our people. One-third of Cisconians collaborate in our 30 employee resource organizations, called Inclusive Communities, to connect, foster belonging, learn to be informed allies, and make a difference. Dedicated paid time off to volunteer—80 hours each year—allows us to give back to causes we are passionate about, and nearly 86% do Our purpose, driven by our people, is what makes us the worldwide leader in technology that powers the internet. Helping our customers reimagine their applications, secure their enterprise, transform their infrastructure, and meet their sustainability goals is what we do best. We ensure that every step we take is a step towards a more inclusive future for all. Take your next step and be you, with us Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.