Executive Assistant to Chief Executive Officer

1 day ago


San Jose, United States Annie Pyle and Partners for Client Full time

Executive Assistant to the CEO

Executive Assistant is responsible for high-level administrative support to this visionary CEO at a local large non-profit. This work includes anticipation of needs, internal relationship management and development, and strategic calendaring, to include some internal meeting attendance alongside the CEO for note taking and goal tracking. The individual in this role represents the organization with an upbeat positivity and passion, both internally and externally.


Attributes and Skills:

  • Unflappable team player with the savvy to be an extension of the CEO’s office
  • Organized and intellectual individual with demonstrated skills of follow through and task management
  • Mature and confident approach, comfortable working independently and self-starting
  • Professional and respectful, well versed in managing relationships with different types of personalities and people
  • Honed skills in prioritization and adept at providing follow through on timely requests
  • Excellent communicator who understands expectations with ease
  • Keen attention to detail and an instinct to know when to ask questions and what questions to ask
  • Ability to be reactive to the now but also proactive to what is coming in the days, weeks, and months ahead
  • Interaction with high-level executives and contacts with savvy and confidence


What This Person Will Be Asked to do:

  • Strategic calendaring and time management for CEO
  • Travel planning and coordinating
  • Board calendar management
  • System implementation within the CEOs office to help things run smoother and more efficiently
  • Anticipate problems before they happen and solve for the CEO and the organization at large
  • Follow through on action items and provide project management for the execution of strategic initiatives
  • Notetaking, specifically in executive team meetings, board committee meetings and managing follow-ups and action items while communicating status updates to the CEO
  • Working cross functionally and collaborating with CEO’s direct reports
  • Utilization of technology tools for support with master efficiency and detail
  • Building and maintaining relationships with Board Members, Donors, and stakeholders and serving as internal contact for requests
  • Tracking and completion of expense reports and reimbursements


What We Need You Have:

  • Five plus years of experience supporting a senior executive desired
  • Bachelor’s Degree or equivalent
  • Skilled using office technology tools (i.e. Microsoft Office Suite, Salesforce, Slack, Survey Monkey, DocuSign, etc.)
  • Track record of strong organizational and time management skills
  • Positive, approachable personality with a service driven work ethic
  • Previous experience with non-profits and/or a passion for giving back


What This Has to Offer:

  • A seat at the table working alongside a CEO who understands the importance of their EA and treats them as part of their executive team
  • Opportunity to interact with best of the best in the Bay Area through donors and board members
  • Friendly and appreciate CEO and staff who are open to new ideas and systems that you can bring to the team
  • Using your honed skills to be a part of something making a difference in our area
  • Competitive salary and benefits with other similar roles in the corporate space



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