Executive Assistant

1 week ago

Long Beach, United States HealthCHEC Full time
About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation’s leading not-for-profit Medicare Advantage plans, serving more than 270,000 members in California, Arizona, and Nevada. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn, Facebook, and Twitter.

The Job

Provides executive and administrative support to respective Vice President/Senior Vice President/Officer and department. Responsible for administrative management of IT financial and legal processes.

You Will

  • Provides administrative support as required by the respective Vice President/Senior Vice President and related team members, including but not limited to, answering telephones; maintaining calendars; coordinating travel arrangements, preparing and submitting expense reports; screening and organizing mail and other communications.
  • Prepares and distributes all necessary reports and documents from the respective executive and related team members, as directed.
  • Schedules, coordinates, and prepares for regular team meetings and other recurring or ad-hoc meetings. Responsibilities include agenda preparation, meeting material preparation and distribution, room set up, and general logistics to ensure a smooth participation experience.
  • Records and prepares minutes of meetings as requested.
  • Composes clear, accurate, and concise letters, reports, and other correspondence. May include Board documents and communications.
  • Manages records by filing and maintaining documents. Maintains privacy and confidentiality of all materials—electronic and hardcopy.
  • Maintains department supplies inventory.
  • Provides general administrative assistance as needed.
  • Manages department invoicing by processing, filing and maintaining documents.
  • Manage relationships with the 100+ IT vendors, ensuring contracts and invoices are executed in a timely manner
  • Develop and manage internal governance for vendor and contract management
  • Understand IT-vendor spending, maintaining records of all contract and financial data
  • Serve as the point of contact with Legal for all IT contract-related items, working to resolve any questions or concerns that arise during contract negotiation and execution
  • Works collaboratively with related departments.
  • Contributes to team effort by accomplishing related results as needed.
  • Actively support the achievement of SCAN’s Vision and Goals.
  • Other duties as assigned.
Your Qualifications
  • 2-5 years of experience scheduling and managing calendars with MS Outlook
  • 3 years relevant experience.
  • Experience within specific department area, preferred.
  • Strong interpersonal skills, including excellent written and verbal communication skills.
  • Strong organizational skills.
  • Ability to handle multiple tasks simultaneously and work independently with minimal supervision.
  • Ability to manage and maintain confidential information.
  • Proficient in MS Office.
What's in it for you?
  • Hourly Range: $27.98 to $37.76 per hour
  • An annual employee bonus program
  • Robust Wellness Program
  • Generous paid-time-off (PTO)
  • Eleven paid holidays per year, plus 2 additional floating holidays
  • Excellent 401(k) Retirement Saving Plan with employer match
  • Robust employee recognition program
  • Tuition reimbursement
  • An opportunity to become part of a team that makes a difference to our members and our community every day


We're always looking for talented people to join our team Qualified applicants are encouraged to apply now

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

#LI-JB1 #LI-Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Executive Assistant

    16 hours ago

    Long Beach, United States JobCertify Full time

    About the job Executive Assistant (Remote) As Executive Assistant, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis to the Global Chief Financial Officer Duties & Responsibilities The Executive Assistant role will serve the CEO, President, and other members of the executive team as necessary. Tasks...

  • Executive Assistant to Senior Leadership

    1 week ago

    Long Beach, California, United States Vaco Full time

    About the OpportunityWe are seeking an experienced Executive Assistant to join our team at Vaco Los Angeles. This is a unique opportunity to work closely with the CEO and Board of Directors in a dynamic and growing company.Job SummaryAs an Executive Assistant to the CEO and Board of Directors, you will be responsible for providing administrative support,...

  • Executive Assistant

    6 hours ago

    Long Beach, United States Scangroup Full time

    Description About SCAN SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation's leading not-for-profit Medicare Advantage plans, serving more than 270,000 members in California, Arizona, and Nevada. SCAN...

  • Administrative Executive Assistant

    5 days ago

    Long Beach, United States Sevita Full time

    REM Community Services , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join...

  • Executive Assistant to CEO Opportunity

    1 week ago

    Long Beach, California, United States Vaco Full time

    About VacoVaco Los Angeles is a leading provider of professional staffing solutions in the Nonprofit/Entertainment industry. We are seeking an experienced Executive Assistant to support our CEO and Board of Directors.

  • Executive Assistant to the CEO and Board of Directors

    1 week ago

    Long Beach, California, United States Vaco Full time

    We are seeking a highly skilled Executive Assistant to the CEO and Board of Directors to join our team at Vaco. This role is based in Burbank, CA, and offers a competitive salary of $82,500 - $92,500 per year.Job Description:This position involves providing exceptional administrative support to the CEO and Board of Directors, including managing calendars,...

  • Board of Director Support and Executive Assistant Role

    1 week ago

    Long Beach, California, United States Vaco Full time

    We are looking for a highly skilled Executive Assistant to join our team as a Board of Director Support and Executive Assistant. This exciting opportunity offers a chance to work in the dynamic Nonprofit/Entertainment industry, with a focus on providing exceptional support to our CEO and Board of Directors. The successful candidate will have a strong...

  • Executive Assistant Position

    17 hours ago

    Long Beach, United States AppleOne Full time

    Job DescriptionJob DescriptionIncredible position available at local prestigious organization. Company has urgent need for an Executive Assistant and offers full time hours, growth and benefits. Responsibilities will include creating spreadsheets, heavy scheduling and answering phones .Previous experience working with C-Level is required. Detail oriented and...

  • Middle Market Business Executive

    3 weeks ago

    Deerfield Beach, Florida, United States Criterion Executive Search Full time

    Job SummaryCriterion Executive Search is looking for a Middle Market Business Executive to join our team. As a key member of our team, you will be responsible for developing and maintaining relationships with clients to ensure their insurance needs are met.Key ResponsibilitiesAssist in the development of new business opportunities and renewals.Conduct policy...

  • Executive Assistant to the Executive Director

    12 hours ago

    Long Island City, United States NYC Kids RISE Full time

    About NYC Kids RISE NYC Kids RISE is a nonprofit organization working with the City of New York and the NYC Department of Education to manage the Save for College Program (the Program). Through the Program, eligible students enrolled in an NYC public school (including participating charter schools), starting in kindergarten, automatically receive a free NYC...

  • Executive Assistant

    2 months ago

    Newport Beach, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for an Executive Assistant to join our team located in Newport Beach, California. As an Executive Assistant, your role will encompass a variety of tasks including managing calendars, coordinating executive meetings, and maintaining daily schedules. This role offers a contract to permanent employment opportunity....

  • Executive Assistant

    14 hours ago

    Long Island City, United States American Pipe & Lining Co Inc Full time

    Benefits: 401(k) Health insurance Bonus based on performance Profit sharing We are currently hiring for the position of an Executive Assistant to join our team. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and coordination skills. Knowledge of QuickBooks and proficiency in Microsoft Excel is highly...

  • Chief of Staff and Executive Operations Position

    1 week ago

    Long Beach, California, United States Vaco Full time

    Job DescriptionWe are looking for a highly organized and detail-oriented Executive Assistant to provide administrative support to our CEO and Board of Directors. Key responsibilities include:Heavy calendaring and schedule managementBoard of Director support, including meeting setup and minute-takingLiaison with external assistants and stakeholdersThe ideal...

  • Executive Assistant

    2 days ago

    Pompano Beach, United States Atlantic Jet Partners Full time

    The Executive Assistant to the CEO, CFO, and COO plays a vital role in supporting the senior leadership team by managing daily operations, optimizing schedules, and ensuring smooth communications. This role requires a proactive, highly organized individual with exceptional communication skills, attention to detail, and the ability to handle sensitive...

  • Executive Assistant

    2 months ago

    Miami Beach, United States Muriel Siebert & Co Inc Full time

    Benefits: 401(k) Competitive salary Dental insurance Paid time off Training & development About Siebert: Are you ready to dive into the thrilling worlds of music, entertainment, finance, and sports? At Siebert, we work with chart-topping musicians, influential entertainment figures, financial moguls, and over 30 elite athletes. Our fast-paced, high-energy...

  • Executive Assistant to the CEO

    2 weeks ago

    Long Beach, California, United States Vaco Full time

    Key ResponsibilitiesThe successful candidate will be responsible for:Heavy calendaring and scheduling for the CEO and Board of DirectorsCoordinating board meetings and taking minutesServing as a liaison to external assistants and other stakeholdersA minimum of 3 years of experience in EA and Board of Director support is required. The ideal candidate will...

  • Executive Assistant

    1 day ago

    Palm Beach, United States ENERGY IMPACT PARTNERS Full time

    Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world's most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture,...

  • Executive Assistant

    3 days ago

    Palm Beach, United States ENERGY IMPACT PARTNERS Full time

    Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world's most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture,...

  • Executive Assistant

    1 week ago

    Palm Beach, United States ENERGY IMPACT PARTNERS Full time

    Energy Impact Partners (EIP) is a global investment platform leading the transition to a sustainable energy future. EIP brings together bold entrepreneurs and some of the world’s most forward-looking energy and industrial companies to advance clean energy innovation. EIP has nearly $5 billion in assets under management and invests globally across venture,...

  • Executive Assistant

    2 months ago

    pompano beach, United States Atlantic Jet Partners Full time

    The Executive Assistant to the CEO, CFO, and COO plays a vital role in supporting the senior leadership team by managing daily operations, optimizing schedules, and ensuring smooth communications. This role requires a proactive, highly organized individual with exceptional communication skills, attention to detail, and the ability to handle sensitive...