Executive Assistant to the Executive Director

4 days ago

Long Island City, United States NYC Kids RISE Full time

About NYC Kids RISE

NYC Kids RISE is a nonprofit organization working with the City of New York and the NYC Department of Education to manage the Save for College Program (the Program). Through the Program, eligible students enrolled in an NYC public school (including participating charter schools), starting in kindergarten, automatically receive a free NYC Scholarship Account with an initial allocation of $100 by NYC Kids RISE on their behalf, invested in a NY 529 Direct Plan, and opportunities to receive additional rewards over time. Their families can open and connect their own college savings account on their child's behalf, and communities can contribute to groups of these NYC Scholarship Accounts as both a targeted and universal platform for community-driven asset-building in every neighborhood. This approach draws from a variety of best practices and disciplines across the fields of asset building, child savings accounts, financial empowerment, education, community wealth building, urban poverty, neighborhood effects and social capital research, collective impact, and more. Read more about NYC Kids RISE and the Save for College Program and listen to stories from partners who helped build the platform during its pilot phase from 2017 to 2021. You can also view recent articles in Fast Company, the Wall Street Journal, and the NYCHA Journal; and read more about NYC Kids RISE theory of change in a recent report by the Urban Institute.

After a successful pilot phase in the communities of School District 30 in Queens, NYC Kids RISE expanded citywide during the 2021-2022 school year. This school year, there will be more than 200,000 students participating in the Program across more than 1,000 elementary schools that have an NYC Scholarship Account for their educational futures.

Executive Assistant

NYC Kids RISE seeks an experienced Executive Assistant to provide critical administrative and operational support to the Executive Director and support the work of the Chief of Staff and the Executive Team during an exciting phase of organizational growth. The Executive Assistant will be proactive, respond quickly and efficiently, and must possess strong administrative, organizational, written and verbal communication skills. The Executive Assistant is a dynamic role and will be expected to prioritize projects and the needs of the organization, build strong relationships, and communicate internally and externally with high confidentiality and discretion.

Responsibilities include but are not limited to:

  • Manages and prioritizes complex calendars to reflect top priorities of the Executive Director and the organization, including scheduling meetings, resolving scheduling conflicts, and expertly navigating time and priorities with other members of the leadership team
  • Drafts high-quality correspondence and other materials for the Executive Director
  • Works closely with the Chief of Staff to ensure Executive Director is equipped with all support materials related to meetings and informed of upcoming commitments and responsibilities in a timely, holistic manner
  • Conducts research and drafts briefing material and presentations for internal and external meetings. This includes: drafting and finalizing documents and other materials for Executive Director for meetings, presentations, and events using Microsoft Word, Excel, and / or PowerPoint; and work with different departments and staff members to make certain the messaging in the documents / presentations is accurate for the intended audiences including drafting letters of correspondence to various stakeholders, potential champions, and internal staff.
  • Supports the Executive Director by attending meetings, taking detailed notes, and tracking key action items
  • Tracks key action items for Executive Director and support her in completing and prioritizing
  • Provides excellent administrative support to the organization's Board and Board Members, including: communications, calendar management for relevant Board-meetings, and accurate record keeping. Responsible for ensuring the quality and professionalism of materials provided to the Board.
  • Receives and routes correspondence and documents that require the Executive Director's review ensuring timely responses to internal and external inquiries and requests
  • Prepares and completes expense and similar administrative reports for the Executive Director
  • Oversees maintenance and organization of records, files/documents, equipment and supplies for the Executive Director including managing the contents of the Executive Director's shared drive
  • Supports and participates in special projects, initiatives and responsibilities identified and requested by the Executive Director
  • Prioritizes conflicting needs; handles matters independently, expeditiously and proactively, and demonstrates great follow-through on projects to ensure successful completion, often with short deadlines
  • Completes additional duties as assigned that support the shared goals of the organization
Qualifications:

The ideal candidate will possess:
  • A minimum of ten years of relevant experience particularly in clerical and administrative support functions
  • Experience as an Executive Assistant for C-Suite Executive
  • Demonstrated track record of effective planning, prioritizing and executing tasks in a timely manner in a fast-paced, scaling, and matrixed work environment.
  • Proficiency in MS Office Suite (including advanced functions), Google Applications, and project management software (e.g. Asana)
  • Demonstrated ability to work effectively and quickly under pressure, work independently and as part of a team, and interact professionally and graciously with all levels of staff and constituents
  • Demonstrated ability to multitask, strong attention to detail, outstanding judgment, and excellent written and oral communication skills
  • Demonstrated ability to handle sensitive situations and to handle a wide variety of tasks and confidential matters with the utmost discretion.
Additional preferred knowledge and experience:
  • Experience working with diverse constituencies
  • Demonstrated commitment to and experience working on gender and racial equity and centering communities of color in their approach to work
  • Knowledge of, and demonstrated interest in, increasing economic opportunities and long-term financial security for low-income New York City families and neighborhoods, and combating wealth inequality and the racial wealth gap
  • Familiarity with New York City neighborhoods and systems (schools, community-based organizations, social services, local and state government, philanthropy, etc.) preferred

To apply, submit a cover letter and resume and list the name of the position, "Executive Assistant to the Executive Director." The Salary range for this position is $90K-$110,000

NYC Kids Rise is an Equal Opportunity Employer. We do not discriminate in employment on the basis of basis of gender, religion, race, creed, color, national origin, citizenship status, age, disability, marital status, caregiver status, sexual orientation, gender identity or expression, military status, unemployed status, or any other characteristic protected by law.

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