Executive Assistant to the Chair

2 days ago

Worcester, United States University of Massachusetts Medical School Full time
Overview

GENERAL SUMMARY:

Under the general direction of the department Chair or Administrator, the Executive Assistant to the Chair performs a variety of confidential and complex duties in support of the department Chair and senior staff.

Responsibilities

ESSENTIAL FUNCTIONS:

Academic Coordination                                                   

  • Coordinate the faculty recruitment process. Ensure timely scheduling of interviews and the coordination of all logistics        
  • Update format, and assemble biosketches, publications and other proposal submission documentation
  • Ensure that assigned budgets and post grant award accounts are within budget, balanced, and communicate with vendors and subcontractors to ensure prompt delivery, service, repair, etc.
  • Coordinate the grant submission process, ensuring timely complete submissions
  • Participate in the planning and organization of the office in terms of staffing to ensure project deliverables. Develop a comprehensive knowledge of administrative activities of the department and the Medical School

General Responsibilities                                                  

  • Function as an intermediary in communicating sensitive /confidential information to senior administration or external sources and maintain the integrity of personnel files
  • Draft, review, type, proofread, edit, copy, file and prepare routine correspondence for Chair and file a variety of materials such as correspondence, manuscripts, grant applications, reports, lectures, purchase orders, and professional papers        
  • Create, organize and maintain Chair’s calendar, answer and screen telephone calls, take messages or relay information within scope of authority, open, review and prioritize incoming mail and arrange orders and maintain all departmental and Chair office supplies
  • Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports                                       
  • Disseminate agendas, take minutes, and disseminate minutes and other follow up communications

Data Support                                                      

  • Gather, organize, and maintain data and a proficiency in graphing, data-entry, spreadsheet, presentation software and other technical applications.
  • Perform bibliographic retrieval and data management; efficiently and thoroughly researches articles, abstracts, manuscripts, books and scholarly articles

Travel and Event Support                                                

  • Screen and /or arrange conferences, retreats, seminars, meetings, interviews and appointments by coordinating facility and service availability within and outside the department, including the coordination and implementation of social functions, honoraria engagements and contracts
  • Ascertain and arrange travel logistics and coordinate schedules; complete travel advances and authorization forms, submit voucher forms with appropriate receipts and information, and maintain travel records

Clerical Support                                                 

  • Greet visitors; ascertain their needs and provide information                
Qualifications

REQUIRED QUALIFICATIONS:

  • Bachelor's Level Degree or equivalent in Business Administration, Management or Accounting or related field, or equivalent
  • 3 to 5 years of administrative and budgetary experience
  • Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve
Additional Information

- 100% onsite with no remote work option

  • Executive Assistant

    2 days ago

    Worcester, United States The Nagler Group Full time

    Title: Executive Assistant Pay: Up to 85KLocation: Worcester Direct Hire: Support the goals of the Head and Associate Head. Support programs and policies set in place by the school. Maintain Head and Associate Head calendars - schedule individual and committee meetings. Support the Board of Trustees; maintain annual board calendar, coordinate Full Board...

  • Executive Assistant

    1 week ago

    Worcester, United States The Nagler Group Full time

    Title: Executive Assistant Pay: Up to 85KLocation: Worcester Direct Hire: Support the goals of the Head and Associate Head. ● Support programs and policies set in place by the school.● Maintain Head and Associate Head calendars – schedule individual and committee meetings. ● Support the Board of Trustees; maintain annual board calendar, coordinate...

  • Executive Assistant

    3 days ago

    Worcester, MA, United States The Nagler Group Full time

    Title: Executive Assistant Pay: Up to 85KLocation: Worcester Direct Hire: Support the goals of the Head and Associate Head. ● Support programs and policies set in place by the school.● Maintain Head and Associate Head calendars – schedule individual and committee meetings. ● Support the Board of Trustees; maintain annual board calendar, coordinate...

  • Executive Assistant

    7 days ago

    worcester, United States The Nagler Group Full time

    Worcester, MAExecutive AssistantUp to $90KMust have prior Executive Assistant experience working in an education setting ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesQualificationsBachelor's...

  • Executive Assistant

    7 days ago

    worcester, United States The Nagler Group Full time

    Worcester, MAExecutive AssistantUp to $90KMust have prior Executive Assistant experience working in an education setting ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of executivesDraft slides, meeting notes and documents for executivesQualificationsBachelor's...

  • Chair Car Operator

    2 weeks ago

    Worcester, Massachusetts, United States BrewsterEasCare Ambulance Full time

    Brewster/EasCare Ambulance is seeking a Specialty Transport Professional to provide transportation and physical assistance to individuals and/or patient escorts who require specialty transport in specialized vehicles.Responsibilities:Safely and effectively operate a chair car vehicle while adhering to all State and local laws or regulations, including those...

  • Executive Assistant

    2 days ago

    Worcester, United States TotalMed Staffing Full time

    Executive Assistant-Hospital Job ID #1685203 | Share About this Role Accountable for independently performing a full range of administrative tasks in the scheduling, checking patients in/out, and answering phones Job details $1,106.00 / week Worcester, Massachusetts New Profession: Executive Assistant Facility Type: ??? Specialty: Hospital ...

  • Administrative Assistant

    1 week ago

    Worcester, United States UnitedHealth Group Full time

    We are searching for a highly qualified Senior Administrative Assistant for Same Day Services. This position will support the Director, Department Chair, Site Chiefs, and the Leadership team. This position is responsible for proactive calendar management, planning/coordinating meetings, attending meetings and taking minutes, printing/copying documents, as...

  • Dental Assistant

    4 weeks ago

    Worcester, United States Simply Dental Management Full time

    Job descriptionCommunity Dentists of Worcester is searching for a full-time certified dental assistant who works well independently but also as a team member. We are adding doctors to our practice to expand the opportunity to our patients. We are looking for the right fit who will work well in a fast-paced environment. Bilingual applicants are encouraged to...

  • Assistant Director for the Holy Cross Fund

    3 weeks ago

    Worcester, Massachusetts, United States College of the Holy Cross Full time

    Job SummaryThe Assistant Director for the Holy Cross Fund is a key member of the Alumni Giving team, responsible for managing the reunion gift effort for two to three classes and fundraising efforts for 10 non-reunion classes. This role requires a strong ability to work with alumni volunteers, internal and external campus partners, and key stakeholders to...

  • Chief Nursing Officer

    3 weeks ago

    Worcester, Massachusetts, United States Other Executive Full time

    Job SummaryWe are seeking a highly experienced and skilled Chief Nursing Officer to join our team at Other Executive. As a key member of our leadership team, the Chief Nursing Officer will be responsible for overseeing the delivery of high-quality patient care and ensuring that our nursing services meet the highest standards of excellence.Key...

  • Market Chief Operating Officer

    1 week ago

    Worcester, United States Other Executive Full time

    MARKET SUMMARY: Massachusetts Group: Saint Vincent Hospital (home hospital) is a 297-bed facility located in Worcester, Massachusetts. For more than 100 years, we have provided high-quality health care to Worcester and surrounding communities. As we've grown, we've remained a leader in our central Massachusetts community by adopting new treatments and...

  • Psychiatry Opportunity in Worcester, Massachusetts

    2 weeks ago

    Worcester, Massachusetts, United States The Curare Group Full time

    Job Summary: We are seeking a skilled Psychiatrist to join our team at a 300-bed acute care medical center in Worcester, Massachusetts. As a Locum Tenens Psychiatrist, you will provide 100% inpatient Psychiatric Hospitalist services, supporting 13 inpatient beds with the potential to expand to 20 beds soon.Responsibilities:Rounding on inpatients and...

  • Associate Director of Athletics Development

    3 weeks ago

    Worcester, Massachusetts, United States College of the Holy Cross Full time

    Job SummaryThe College of the Holy Cross seeks a highly skilled and experienced Associate Director of Athletics Development to lead the day-to-day operations of the Crusader Athletics Fund (CAF) and oversee the development and implementation of the athletics annual giving strategy. This position requires a strong understanding of athletics fundraising and a...

  • Nursing Director

    3 weeks ago

    Worcester, Massachusetts, United States Other Executive Full time

    Job SummaryWe are seeking a highly experienced and skilled Chief Nursing Officer to join our team at Other Executive. As a key member of our leadership team, the Chief Nursing Officer will be responsible for overseeing the delivery of high-quality patient care and ensuring that our nursing services meet the highest standards of excellence.Key...

  • Tenure-Track Assistant Professor Faculty Position in Medieval British Literature

    3 weeks ago

    Worcester, Massachusetts, United States College of the Holy Cross Full time

    Faculty Position in Medieval British LiteratureThe Department of English at the College of the Holy Cross invites applications for a full-time tenure-track Assistant Professor specializing in Medieval British Literature to begin in August 2025. Faculty at the College cultivate a richly diverse academic community, pursue innovative teaching, and create...

  • Associate Director of Athletics Development

    3 weeks ago

    Worcester, Massachusetts, United States College of the Holy Cross Full time

    Job SummaryThe Associate Director of Athletics Development is a key member of the College of the Holy Cross advancement team, responsible for leading the day-to-day operations of the Crusader Athletics Fund (CAF) and overseeing the development and implementation of the athletics annual giving strategy to support the College's 27 varsity sports.Key...

  • Oral Surgery Dental Assistant Position

    3 weeks ago

    Worcester, Massachusetts, United States Simply Dental Management Full time

    Elite Oral Surgery AssociatesWe are seeking a highly motivated and experienced Surgical Dental Assistant to join our team at Elite Oral Surgery Associates. As a key member of our team, you will be responsible for providing exceptional patient care and supporting our oral surgery procedures.Responsibilities:Provide outstanding customer service and ensure a...

  • Physician / Psychiatry / Massachusetts / Permanent / Psychiatry Opportunity in Worcester, Massachuse

    4 months ago

    Worcester, United States The Curare Group Full time

    100% inpatient Psychiatric Hospitalist services supporting 13 inpatient beds expanding to 20 beds soon. Hospital employment model features full host of benefits including health insurance, relocation, CME, and more. Staff includes Chair of Psychiatry, two tenured Psych PA's and a part-time Hospital-Psych MD. Work involves primarily rounding on inpatients,...

  • Lead Dental Assistant

    3 weeks ago

    Worcester, Massachusetts, United States Tufts University Full time

    Job SummaryWe are seeking a highly skilled and experienced Lead Dental Assistant to join our team at Tufts University School of Dental Medicine. The successful candidate will be responsible for providing advanced dental assisting duties, planning and directing the workload of dental assistants, and assisting faculty providers in four-handed dentistry.Key...