Administrative Assistant

3 weeks ago

Worcester, United States UnitedHealth Group Full time

We are searching for a highly qualified Senior Administrative Assistant for Same Day Services. This position will support the Director, Department Chair, Site Chiefs, and the Leadership team. This position is responsible for proactive calendar management, planning/coordinating meetings, attending meetings and taking minutes, printing/copying documents, as well as supply ordering and supporting the needs within the department. This is a complex, fast pace working environment that requires an individual who is flexible, can manage multiple priorities and asks, has keen attention to details, is self-motivated and has exceptional organization skills. This position is full time. Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8am - 4:30pm. It may be necessary, given the business need, to work occasional overtime. Our office is located at 366 SHREWSBURY WORCESTER, MA. Primary Responsibilities: Provide administrative support in a manner consistent with the highest level of performance and professionalism Support the Director, Chair/Chiefs, and Managers with proactive calendar management, distribution lists, communication cadence and event management Schedule meetings as requested and facilitate meeting logistics (department meetings, conference room requests, catering, etc.) Provide organized resources (itineraries, agendas, meeting materials) for upcoming meetings Use various software including Word, Excel, PowerPoint, to prepare presentations, reports, agendas and other communications Proactively maintain and distribute lists as needed (e.g., organization charts, staffing lists, monthly reports, and contacts) Develop processes to maximize efficiency of administrative duties Support ad hoc project management activities as requested by team leaders Post relevant documentation (i.e., meeting notes, PowerPoint decks, policies and procedures, general correspondence) onto relevant systems (i.e., Teams) and communication boards Use relevant software applications (i.e., Microsoft Project, Word, Excel, PowerPoint, Outlook, Teams) Monitor/oversee functional and employee office communications (i.e.., email, calendar, phones) for internal team members and take appropriate action, as needed Coordinate multiple projects that may span multiple weeks with multiple stakeholders Work from the ReadyMED Worcester office You?ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High school diploma / GED or equivalent work experience Must be 18 years of age or older Experience coordinating large meetings, including virtual meetings and teleconferences Intermediate or better level of proficiency with MS Office applications Expert level of proficiency with Microsoft Outlook (Calendar Management) Microsoft PowerPoint Microsoft Excel Experience preparing correspondence to multiple levels of people using excellent verbal/written communication and grammatical skills Experience managing multiple tasks/projects and deadlines simultaneously with attention to detail Experience working in a large, matrixed corporate environment Ability to work full time. Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 8am - 4:30pm. It may be necessary, given the business need, to work occasional overtime. Preferred Qualifications: Experience working in a fast-paced matrix organization 3+ years of administrative experience OR experience supporting multiple executives within a fast-paced environment Click Here to Read Full Job Description

  • Administrative Assistant

    2 days ago

    Worcester, United States The Davis Companies Full time

    Join a growing insurance company located in the heart of downtown Worcester, MA! We pride ourselves on fostering a supportive, collaborative environment and delivering exceptional service to our clients. We're seeking an experienced Administrative Assistant to support our insurance department with a variety of administrative tasks.Key...

  • Administrative Assistant

    1 day ago

    Worcester, United States The Davis Companies Full time

    Join a growing insurance company located in the heart of downtown Worcester, MA! We pride ourselves on fostering a supportive, collaborative environment and delivering exceptional service to our clients. We're seeking an experienced Administrative Assistant to support our insurance department with a variety of administrative tasks.Key...

  • Administrative Assistant

    3 weeks ago

    Worcester, United States TotalMed Staffing Full time

    Administrative Assistant-Hospital Job ID #1681496 | Share About this Role The Administrative Assistant is accountable for independently performing a full range of administrative tasks in the scheduling, checking patients in/out, and answering phones Job details $732.80 / week Worcester, Massachusetts New Profession: Administrative Assistant Facility...

  • Administrative Assistant

    2 weeks ago

    Worcester, United States TotalMed Staffing Full time

    Administrative Assistant-Hospital Job ID #1681496 | Share About this Role The Administrative Assistant is accountable for independently performing a full range of administrative tasks in the scheduling, checking patients in/out, and answering phones Job details $732.80 / week Worcester, Massachusetts Profession: Administrative Assistant Facility...

  • Administrative Assistant

    2 days ago

    Worcester, United States Manpower Group Inc. Full time

    Our client, Boylston , MA is seeking a Administrative Assistant to join their team. The ideal candidate will have the experience and skills which will align successfully in the organization. Job Title: Administrative Assistant Location: Boylston, MA Pay Range: 20 What’s the Job? Order supplies Call & follow-up with contactors on scheduling as...

  • Administrative Assistant I

    3 weeks ago

    Worcester, United States Seven Hills Foundation Full time

    Overview $20/hr The Behavioral Health (BH) Administrative Assistant is responsible for providing administrative and office support to a program/s within the Behavioral Health Division of YOU, Inc. General duties include reception and customer service; secretarial tasks such as typing, filing and scheduling; data entry; administrative financial record...

  • Administrative Assistant, Quality and Compliance

    3 weeks ago

    Worcester, United States Seven Hills Foundation Full time

    Overview The Administrative Assistant, Quality and Compliance plays a vital role in supporting the Quality and Compliance office by managing administrative tasks and handling legal-related responsibilities, such as record releases, subpoenas, and court orders. This position is responsible for organizing and documenting meetings, including the Safety and Risk...

  • Float Legal Administrative Assistant

    2 months ago

    Worcester, United States Mirick O'Connell Full time

    Mirick O'Connell, a leading Massachusetts law firm of 75 attorneys with offices in Worcester, Westborough and Boston, has the following opportunity available: Float Legal Administrative Assistant : This is a full-time in office position, Monday through Friday, primarily based in our Worcester office, but must have the ability to travel to Westborough and...

  • Executive Administrative Assistant

    1 week ago

    Worcester, United States Pride Health Full time

    The ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. ResponsibilitiesAnswer and direct all incoming phone callsMaintain calendarsEstablish communications between...

  • Executive Administrative Assistant

    1 week ago

    Worcester, United States Pride Health Full time

    The ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. ResponsibilitiesAnswer and direct all incoming phone callsMaintain calendarsEstablish communications between...

  • Administrative Assistant- Security and Stability

    3 weeks ago

    Worcester, United States Ascentria Care Alliance Full time

    The Administrative Support performs various administrative duties to support program deliverables and employees of all levels. This position oversees the reception area and is responsible for answering and directing calls, greeting external and internal visitors, distributing mail, coordinating staff trainings, and maintaining office supplies. This position...

  • Administrative Associate

    3 weeks ago

    Worcester, United States Worcester Polytechnic Institute Full time

    JOB TITLE Administrative Associate LOCATION Worcester DEPARTMENT NAME Chemistry & Biochemistry Department DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY We are seeking a dedicated Undergraduate Administrator to join the Department of Chemistry and Biochemistry. The candidate will be responsible for supporting the undergraduate...

  • Administrative Associate

    3 weeks ago

    Worcester, United States Worcester Polytechnic Institute Full time

    JOB TITLE Administrative Associate LOCATION Worcester DEPARTMENT NAME Chemistry & Biochemistry Department DIVISION NAME Worcester Polytechnic Institute - WPI JOB DESCRIPTION SUMMARY We are seeking a dedicated Undergraduate Administrator to join the Department of Chemistry and Biochemistry. The candidate will be responsible for supporting the undergraduate...

  • Grant Administrator

    2 months ago

    Worcester, United States UMass Memorial Health Care Full time

    Maintains files of all submitted grant applications. Functions as resource person in clarification of policies to achieve compliance. Ensures timely set-up of new funds. Assists in identifying funding sources and ensuring that expenses are matched wi Administrator, Healthcare, Management

  • Payroll Administrator

    3 weeks ago

    Worcester, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for a Payroll Administrator in Worcester, Massachusetts. The selected candidate will be a part of a dynamic team, engaged in processing payroll, invoicing, and assisting with special projects in a growing company.Responsibilities:• Accurately process payroll for the...

  • Legal Administrative Coordinator

    1 month ago

    Worcester, Massachusetts, United States RightWorks Staffing Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at RightWorks Staffing. The successful candidate will provide administrative support to our attorneys and staff, ensuring the smooth operation of our office.Key ResponsibilitiesManage and coordinate attorney schedules, including appointments,...

  • Administrative Support Specialist

    1 month ago

    Worcester, Massachusetts, United States BCforward Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Administrative Support Specialist to join our team at BCforward. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.Key Responsibilities:Document Management: Ensure accurate and timely management of various types...

  • Administrative Support Specialist

    4 weeks ago

    Worcester, Massachusetts, United States Cynet Systems Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Clerk to join our team at Cynet Systems. As a key member of our Area Office, you will be responsible for providing administrative support to the Area Director and Management Team.Key ResponsibilitiesAdministrative Support: Provide day-to-day administrative support to the Area Director and...

  • Administrative Coordinator II

    4 months ago

    Worcester, United States University of Massachusetts Full time

    Overview GENERAL SUMMARY OF POSITION: The administrative group of the RNA Therapeutics Institute collaborates to support our researchers so that they can focus on research. Making use of a wide range of experience and expertise, we provide professional and comprehensive support in management, financial and grant accounting, human resources, lab...

  • Administrative Coordinator

    4 weeks ago

    Worcester, Massachusetts, United States Worcester Polytechnic Institute Full time

    Job SummaryWe are seeking a dedicated and detail-oriented individual to support the undergraduate programs in the Department of Chemistry and Biochemistry at Worcester Polytechnic Institute. The successful candidate will be responsible for coordinating student services, ensuring the smooth operation of academic and administrative processes, and providing...