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Human Resources Administrator

2 months ago

Chicago, United States Marillac St.Vincent Family Services, Inc. Full time

JOB TITLE: Human Resources Administrator STATUS: Full Time

FLSA STATUS: Exempt HOURS/WEEK: 40+

DIVISION: St. Vincent de Paul Center

DEPARTMENT: Human Resources

DIRECT SUPERVISOR: Human Resources Director

EFFECTIVE DATE: 5/1/2024

Mission

Marillac St. Vincent Family Services strengthens, empowers, and gives voice to those in need – in the Vincentian spirit of service - through education and comprehensive programs to build vibrant communities in Chicago.

Core Values

Our employees commit themselves as individuals to live out the core values of integrity, excellence, creativity, advocacy, respect and empowerment in our daily work, as we serve the needs of others.

Integrity - Acting with transparency, humility and honesty

Excellence - Providing quality care with compassion

Creativity - Being continuously resourceful and inventive

Advocacy - Supporting the cause of those who lack resources for a reasonable quality of life

Respect - Recognizing our own value and upholding the dignity and value of all people

Empowerment - Providing skills and resources to achieve full human development

General Summary

The HR Administrator is responsible for performing advanced, specialized and administrative duties in designated human resources program areas. They will plan, assign and supervise the work of others. This position will also function as an assistant to HR Director.

Duties & Responsibilities
• Advises management on the formulation and administration of plans and policies for human resource activities.

Job Description
• Acts as an internal consultant by analyzing and recommending solutions to human resource issues relating to the assigned areas.
• Ensures area is in compliance with established policies, procedures and funder guidelines with any relevant federal, state or local legislation.
• Prepares and maintains special internal and external reports as requested by the immediate supervisor.
• Answers nonroutine requests for information on policy interpretation.
• Assists with developing, coordinating and recommending changes for the improvement of workflow in the area.
• Develops methods and procedures for compiling and analyzing data for reports and special projects.
• Conducts periodic audits of human resource activities to ensure compliance with laws, policies and procedures.
• Participates in professional development sessions or seminars.
• Works on special projects.
• Leads/participate in special and cross-functional project teams.
• Presents training sessions related to the assigned area.
• Performs payroll-related functions including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
• Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums and enters payroll data.
• Prepares manual checks as necessary.
• Oversees the maintenance of payroll records and files including but not limited to sick time and vacation and other accrued leave.
• Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications.
• Posts journal entries and prepares month-end reports.
• Reconciles all payroll-related accounts and activities.
• Performs other related duties as assigned by management.

Job Requirements

Qualifications
• Bachelor's degree in human resources, business administration or related field.
• A minimum of Five years of professional-level experience in human resources.
• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Strong organizational, problem-solving, and acute attention to detail
• Ability to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities
• Proficient in ADP preferred or other payroll systems
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels.

Job Description
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

Competencies
• Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills--Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service--Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management--Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Motivation--Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Job Description

Language

Ability to read, write and speak English proficiently. Bilingual skills are a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is regularly required to talk or listen.

2. Possess the ability to fulfill and all office activities normally expected in an office setting, to include, but not limited to remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)

3. The employee must occasionally lift and/or move up to 20 pounds.

4. At times, it may require more than 40 hours per week to perform the essential duties of the position.

5. Fine hand manipulation (keyboarding).

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Internal office space.

2. The noise level in the work environment is usually moderate.