Coordinator, Human Resources

4 weeks ago

Chicago, United States ACGME Full time
Job DescriptionJob Description


Job Title:

Human Resources Coordinator

Department:

Finance and Administration

FLSA Status:

Exempt

Reports to:

Manager, HRIS and Payroll

The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.

Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Under general supervision, the Human Resources Coordinator is responsible for the day-to-day administration of a full range of life cycle-related Human Resources services, policies, and programs. The Human Resources Coordinator partners with the members of the Payroll and Human Resources Operations and Benefits teams to effectively organize, coordinate, implement, and deliver Human Resources support to ACGME employees.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES


  • Performs data entry into the HRIS system; and files key documents in the online systems related to employee life cycle events, including new hires, terminations, promotions, transfers, re-classifications, change in work schedule, qualified life events, etc.
  • Conducts new employee benefits orientation for all new hires.
  • Ensures the accuracy of all benefits enrollments in the HRIS and audits vendor invoices to ensure accurate eligibility information; reconciles and processes insurance carrier invoices.
  • Reviews employee life event benefit enrollment and change requests and determines eligibility; follows up with next steps.
  • Assists employees in resolving benefits issues and questions related to FMLA and leaves of absence; manages the intake and communications process with the Vice President, Human Resources for ADA accommodations; serves as the COBRA Administrator and interacts effectively with third-party administrators.
  • Works closely with the Director, Human Resources to organize and administer the annual ACGME Open Enrollment process; includes updates and data entry of prices and plans into the HRIS system.
  • Handles day-to-day employee questions and concerns and manages the HR Operations email inbox.
  • Responds to 401(k) inquiries from managers and employees relating to enrollments, plan changes, and contribution amounts.
  • Assists with data requests related to annual ERISA compliance and year-end SOX audits.
  • Provides a wide range of Human Resources support to employees.
  • Manages all communications and benefits issues with ACGME retirees, participants on long-term disability, and surviving spouses of ACGME retirees; serves as the point of contact for all questions and issues with this distinct group of people.
  • Assists with other Human Resources projects/activities throughout the year.
  • Produces and interprets Human Resources-related reports from various systems and platforms.
  • Other duties as assigned.


SUPERVISORY RESPONSIBILITY


None


QUALIFICATIONS

Minimum

  • Bachelor’s degree in a relevant field of study.
  • Three years of experience as a Human Resources Specialist or Generalist.
  • Basic proficiency in Microsoft Word, Teams, SharePoint, and PowerPoint.
  • Intermediate proficiency with spreadsheets and calendar applications in Microsoft Outlook and Excel.

Preferred

  • Five years of experience as a Human Resources Specialist or Generalist, with a working knowledge of HIRS systems, specifically ADP.
  • Human Resources certification.
  • Benefits administration certification.

REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES

  • Exceptional attention to detail.
  • Experience-based knowledge of employee benefits, benefit plans, and applicable laws.
  • Excellent written and verbal communication skills.
  • Ability to collaboratively interact with a wide variety of roles.
  • Demonstrated ability to look beyond the obvious to help resolve employee concerns.
  • Excellent organizational and time management skills.
  • Ability to self-prioritize work and meet deadlines.


WORK ENVIRONMENT/CONDITIONS


  • This position is based in a typical office environment with no specific or unusual physical or environmental demands.
  • Most of the work performed is normally done in the ACGME office and/or home office with the typical physical demands of an office environment.

The ACGME is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. The ACGME welcomes differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, gender identity, or expression status. All applicants who share this goal are encouraged to apply.



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