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Marketing Coordinator III

1 month ago

Redwood City, United States Aditi Consulting Full time
Summary:
The Program Manager contractor, Global Industry Events, is responsible for the planning, support, and execution of company's Tier 1 third-party and proprietary events within the Global Industry & GBU Events portfolio, which represents the most complex, highest-investment industry events for the company. The role will be the project lead on multiple events simultaneously, and will meet with Product Marketing, Field Marketing, Product Development, Field Sales, and other internal stakeholders to evaluate event objectives and then execute on all aspects of the event lifecycle, including pre-event planning, day-of event support and post-event follow-up. This position will have a vested interest in more than simply planning an event, but in embracing the latest best practices and tools to build meaningful customer engagement.

Responsibilities:
  • Support all event logistics in planning and executing events, primarily third-party, including sponsorship and contract negotiation, budget management and POs, booth design and production, surrounding event activities, content and messaging liaison, branding/creative liaison, AV requirements and setup, F&B requirements and setup, giveaways, booth setup and teardown, vendor staffing.
  • Collaborate across a global team, including partnering with colleagues and vendors across regions to support and execute high-profile programs.
  • Demonstrate proficiency in cross-functional project management and delivery of outstanding customer event experiences end-to-end.
  • Build and maintain strong, positive working relationships with members of the extended Marketing team and other stakeholders to execute event-related marketing activities across disciplines.
  • Execute event experiences on budget and on time.
  • Process required documentation (contracts, POs, invoices, etc.) and system entries/updates (calendars, project management tools, etc.) for all activities on time and in compliance with policies and regulations.
  • Communicate timely and professionally of project status and updates, and provide prompt notification of any required adjustments, or concerns regarding timing, budgets, and other event details.
  • Use multiple proprietary systems and other applications (e.g., Zoom, Excel, Word, MRM, CXD, etc.) to produce events, communications, reports, etc.

Skills & Qualifications:
  • 8-10 years of event management experience in physical event environments; general marketing and communications background in IT industry a plus.
  • Project leadership experience with proven track record of success, including experience working in a virtual team environment across different time zones.
  • Thinks strategically and keeps the big picture in mind while paying close attention to more immediate tactical details.
  • Solid understanding of the planning, negotiation, and execution of physical event and marketing activities; expertise in third-party conferences.
  • High level of creativity, energy, drive, enthusiasm and commitment to the customer experience and program performance.
  • Outstanding verbal and written communication skills, as well as a demonstrated ability to work confidently and respectfully at all levels of an organization, both internally and externally.
  • Excellent organizational and administrative skills with an outstanding attention to detail and a focus on results.
  • Works well independently and within a team with a demonstrated history of building collaborative, lasting relationships that deliver business results.
  • Demonstrates acceptance and respect for others values diverse thinking and seeks to understand different perspectives and cultures.
  • Operates with integrity, honesty, and fairness in dealing with colleagues and customers.
  • Experience in working in a virtual team environment.
  • Thrives in a fast-moving, high-pressured, challenging, and continually evolving environment.
  • Proficient in a variety of applications (Zoom, Excel, Word, Outlook), and can pick up new applications and processes quickly.
  • This position can be located anywhere in the United States or Canada and will require some domestic and international travel (approx. 10-15% of time).

Compensation:
The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate's qualifications, skills, competencies, experience, location and end client requirements).

Benefits and Ancillaries:
Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.

Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions.