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Office Administrator
4 months ago
Our firm is looking for a Spanish speaking Office Administrator to join our team. The Office Administrator is responsible for the administration of office processes and procedures including streamlining processes to improve efficiency and effectiveness. The person in this role will oversee the reception staff training, performance, and scheduling. The Office Administrator will handle a wide range of responsibilities and must be able to work in a team as well as independently. To be successful, the Office Administrator must possess effective communication skills, strong leadership skills, and ability to effectively interact with people from diverse backgrounds. This role is customer facing therefore, Spanish speaking is a requirement.
Responsibilities
- Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting
- Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list
- Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs for all staff
- Organize maintenance requests, coordinate repairs, ensure appliances are in working order.
- Manage all aspects of the office's space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
- Associate's or Bachelor's Degree preferred
- High School Diploma or GED required
- Bilingual English/Spanish required
- Minimum 2 years of office management or lead experience
- Ability to work independently and in a collaborative environment
- Excellent organizational skills and attention to detail
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent communication skills and ability to build trust with all levels of staff
Pay Range: $21/hr-$23/hr
Here at the Matian Firm, we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan. Some perks include catered lunches, complimentary parking, paid time off, and more Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.
The Matian Firm, APC is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.
