Administrative Coordinator

3 weeks ago

Tempe, United States Keller Williams Realty Phoenix Full time

I am essentially looking for my right hand in my various businesses (real estate/general contracting, property management, flips, etc.). This person will be an expert at managing chaos and will ensure the tasks on my never ending to do get done timely and efficiently.

This person is self-starting, thrives under pressure, loves organization, likes to take control once they know what they are doing and relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. They are confident when speaking, are comfortable interfacing with clients on the phone, via email and in person all while providing exceptional customer service and the innate ability to talk people off the ledge, while making them your new best friend, at the same time.

This is an in office position in Tempe, off of Rural/60 until December, at which time we will be relocating to Scottsdale/McDowell.

Daily Responsibilities:

  • Answer the phones every time they ring and respond to any text messages, voicemails, emails quickly, ensuring that our current and prospective clients and business associates love us.
  • Open, scan and process incoming mail.
  • Track deadlines and never miss one.
  • Create new and improve our existing systems and processes.
  • Handle one off tasks efficiently and accurately.
  • Maintain status calendar of important deadlines.
  • Conduct daily/weekly follow-up with 3rd party service providers.
  • Use internal communication systems to keep me informed of status of tasks without me having to ask or follow up with you.
  • Run errands
Qualities You Should Possess:
  • Has the memory of an elephant and/or is an excellent note taker.
  • STRONG attention to detail. And strives for perfection in everything you do.
  • Thrives in a fast-paced environment with demonstrated ability to appropriately prioritize and complete project quickly and independently.
  • Has a "whatever it takes" attitude who will go above and beyond
  • Looking for a long-term position with potential for growth
  • Reliable Transportation
  • Strong verbal and written communication skills.
  • Provides answers, not excuses.

Next Steps:

If this sounds like you, we would love to continue the conversation. This position has massive opportunity for growth, thus, we am looking for a long term, right hand person to be with us for the long haul. We're going places and we would love to have you along for the ride. We promise it will be So. Much. Fun

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