Office Administrator

2 weeks ago

Cary, United States Verdesian Full time

Verdesian Life Sciences (www.vlsci.com) is seeking a person to fill the role of office administrator in the corporate office in Cary, North Carolina. This person will work in the office Monday through Thursday and remote on Fridays.

This position is responsible for administrative responsibilities at the corporate office in Cary, NC and provides support to the executive team. This role works with multiple leaders on various projects and serves as a “right-hand” partner to accomplish these projects. This position reports to the Human Resources Manager in the corporate office.

Essential Responsibilities:

  • Completing a broad variety of office related administrative tasks such as: assisting with UPS shipments - labels, etc.; maintaining and ordering UPS supplies, daily pick-up and distribution of incoming mail / outgoing mail, maintaining inventory of office supplies and equipment needs (copy paper, postage machine supplies, etc.) and overseeing expense requirements for office related purchases. These responsibilities also include vendor negotiations for office supplies and coding and processing invoices for office management and benefit vendors for approval and payment by Accounts Payable.
  • Maintaining office hospitality readiness including meal and beverage service, waiting area, and business and breakroom supplies/equipment, ordering supplies as needed and ensuring conference rooms are kept neat and clean.
  • Support to the CEO and executive leadership team as needed – calendaring, expense reports using Concur system, travel arrangements, meeting arrangements, and presentations. This includes assisting with Board meeting preparation and local arrangements.
  • Supporting the Environmental, Social and Governance (ESG) team and the Environmental, Health and Safety (EHS) team on various data driven projects. This would include entering data into spreadsheets and database(s), along with creation and maintenance of spreadsheets.
  • Other duties as assigned.
General Responsibilities - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Criteria:
  • Demonstrated ability to deal with confidential information.
  • Ability to provide ongoing support to multiple leaders and on multiple projects simultaneously
  • Prioritizes conflicting needs; handles matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures
  • Demonstrated interest in understanding Verdesian’s business
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
    Exhibits persistence and diligence in bringing projects to closure
  • Self-motivated


Verdesian Life Sciences is an equal opportunity employer to all, regardless of age, ancestry, color, disability, military or veteran status, national origin, political affiliation, race, religious creed, sex, and sexual orientation.

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