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People Coordinator

3 months ago

Los Angeles, United States Buddha Jones Full time

Buddha Jones is an award-winning advertising and design agency that strives to engage all audiences in a way that reflects our world, shapes our culture and sparks emotion. Since 2004, Buddha Jones has partnered with industry leading entertainment and brand partners to create bold and innovative marketing campaigns across all markets. Our portfolio includes trailers, TV spots, digital and social media campaigns, motion graphics, branding and creative content for a wide range of clients including Warner Brothers, Universal, Disney/Marvel, Sony, Netflix, Amazon, HBO, Hulu, Microsoft and others. Buddha Jones is based in Hollywood, CA.

You are

  • A Highly Engaged Team Player. You enjoy working in a team environment and are willing to grab an oar to help your teammates when needed.
  • Detail Oriented. You notice small details in an effort to ensure that every facet of an employee's HR interaction is accurate, consistent and in alignment with company vision.
  • A Skilled Listener Who Loves People. You are a people person and skilled communicator with a high capacity for empathy who acts as a safe space for employees.
  • A Champion of the Employee Experience. You are obsessed with creating the most dynamic and fulfilling employee experience possible.
  • A Curious and Motivated Self Starter. You enjoy taking the initiative to problem solve and provide innovative solutions to problems. Think outside the box .

Responsibilities:

Working as part of the People Team, the People Coordinator will support various areas within the People Dept including but not limited to onboarding, recruitment, policies and other duties as assigned.

  • Provides and processes all paperwork as it relates to onboarding and offboarding of employees.
  • Plans and coordinates the employee onboarding process
  • Runs background checks
  • Tracks HR mandated trainings
  • Conducts 30 day interviews with new employees
  • Provides support to recruiters by posting jobs, scheduling interviews and additional items as needed
  • Expert on our HRIS, UKG
  • Maintains all employee files and HR drives
  • Preps Leave of Absence paperwork
  • Acknowledges employee milestones and life events
  • Pulls reports as needed
  • Updates and tracks time off requests
  • First point of contact for employee inquiries
  • Provides Employment Verifications as requested
  • Administers various employee benefits programs, such as group health, flexible spending accounts, HSA, dental,vision, accident and disability, life insurance, and 401(k).
  • Maintains employee benefits filing systems and ensures benefits changes are entered appropriately in payroll system for payroll deduction.
  • ACA processing and reporting
  • Updates our HRIS, UKG, with all personnel changes
  • Responds to Unemployment Notices
  • Coordinates timecard reconciliation and personnel changes for payroll
  • Assists with the preparation of the performance review process.
  • Provides overall back-up support to People Team

Qualifications:

  • 1-2 years experience in an HR role
  • Experience processing time cards preferred, but not required.
  • Strong G Suite skills
  • Entertainment Industry experience preferred.
  • Previous experience with UKG, slack and Filemaker Pro a plus