Administrative Assistant

5 days ago

Kalamazoo, United States Bronson Healthcare Full time

CURRENT BRONSON EMPLOYEES - Please apply using the career worklet in Workday. This career site is for external applicants only.

Love Where You Work

Team Bronson is compassionate, resilient and strong. We are driven by Positivity which inspires us to be our best and to go above and beyond for our patients, for one another, and for our community.

If you're ready for a rewarding new career, join Team Bronson and be part of the experience.

Location
BMH Bronson Methodist Hospital

Title
Administrative Assistant

The Practice Administration Admin provides professional and administrative support for Practice Administration functions. The admin is responsible for coordinating onboarding, transfers and terminations of new providers employed by Bronson Medical Group as well as management of provider compensation, employment contracts and provider and practice data for assigned specialty areas. The admin is responsible for data entry and accurate maintenance of key employment and demographic data in Practice Administration electronic platforms and SharePoint sites. This role also supports operational and clinical leaders by scheduling meetings, preparing agendas, minutes, correspondence and completing projects as assigned.

High school diploma or general education degree (GED) and 3-5 years general office experience required
Bachelor's or Associate's degree preferred

• Must be proficient with multiple standard software(s) on personal computer (Microsoft Work, Excel, PowerPoint, Outlook, Sharepoint, and Internet) with keyboarding speed of 65 words per minute (skills tested through Human Resources at an acceptable level).
• Must possess excellent interpersonal communication skills and demonstrated ability to independently handle decision making.
• Must be dependable with good interpersonal skills
• Ability to stay focused with multiple distractions
• Cohesively work with team in high stress situations
• Competent in decision-making, problem solving
• Effective time management skills with ability to prioritize workload; self-directed
• Ability to adapt, maintain effectiveness when new information presents and/or situation changes
• Additional knowledge of general or specific medical/technical terminology may be required for certain departments.

Work which produces high levels of mental/visual fatigue, e.g., interactive and repetitive or small detailed work requiring alertness and concentration for sustained periods of time, the operation of and full attention to a personal computer or CRT between 40 and 70 percent of the time.
The job produces some physical demands. Typical of jobs that include regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects.
Duties will vary depending on department of assignment
• Completes a variety of secretarial/clerical tasks including transcription of written or dictated materials, processing of invoices and purchase requisitions, making travel arrangements, meeting planning, create and/or type correspondence, agendas, memos, forms, tables, charts, schedules, etc. Depending on the area this may require knowledge of medical or other special terminology.
• Maintains and updates records and files; may compile and maintain financial and/or budget data.
• Operates a variety of automated standard office equipment, such as CRT's, personal computers, typewriters or word processors, calculators, photocopying machines, etc.
• Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports.
• Independently composes/develops routine memos, correspondence, agendas, short articles, and written materials to communicate plans and programs. Able to complete simple analysis
• Maintains director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications.
• Places, receives, and directs phone calls; takes and transmits messages. Provides information to callers or refers them to others.
• Communicates concisely, effectively and to the point in a professional manner both orally and in writing. Exceptional knowledge of English grammar, spelling and punctuation
• Proactively manages director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications.
• In addition to the above general secretarial/clerical duties, performs specific functions unique to the individual area such as preparing and distributing worksheets and other materials, inputting production and other operational data, processing payroll transactions, coordinating educational functions, etc.

Shift
First Shift

Time Type
Full time

Scheduled Weekly Hours
40

Cost Center
1560 Practice Administration (BHG)

Agency Use Policy and Agency Submittal Disclaimer

Bronson Healthcare Group and its affiliates ("Bronson") strictly prohibit the acceptance of unsolicited resumes from individual recruiters or third-party recruiting agencies ("Recruiters") in response to job postings or word of mouth. Unsolicited resumes sent to any employee of Bronson by Recruiters, without both a valid written agreement with Bronson and a direct written request from the Bronson Talent Acquisition Department for a specific job position, will be considered the property of Bronson. Furthermore, no fees will be owed or paid to Recruiters who submit resumes for unsolicited candidates, even if those candidates are hired. This policy applies regardless of whether the Recruiter has a pre-existing agreement with Bronson. Only candidates submitted through a specific written agreement with the Bronson Talent Acquisition Department for a named position are eligible for fee consideration.

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