Administrative Assistant

2 weeks ago

Kalamazoo, United States Schupan & Sons Full time

Title: Shipping and Receiving Administrative Assistant

Classification: Non-Exempt

Reports To: Administrative Manager

Position Type: Full-Time Shift: 1st Hours: Monday-Friday 7:00am-4:00pm

Pay Rate: $17 - $20/hour, depending on education, training, and experience

ABOUT SCHUPAN

We believe our employees make us the best.

At Schupan, we want to positively impact our people, community, and planet every day. We believe our core values foster a culture of excellence through growth: Integrity, Empowerment, Sustainability, and Compassion.

Benefits of working at Schupan

* Safety and attendance bonus, discretionary $90/month gas bonus, discretionary end-of-year bonus, steel-toe reimbursement, free uniforms
* Career advancement and growth opportunities
* Medical, dental, company paid employee only dental, dental for dependents, company paid core vision for employee and family,
* HSA, FSA, fitness incentives, wellness premium discount
* 401k and match eligibility
* Company-paid group life and AD&D, voluntary life, short and long-term disability
* Pet insurance, paid parental leave, tuition reimbursement, and EAP

SUMMARY

The Shipping and Receiving Administrator is responsible for the shipping, receiving, clerical, and reception and administrative functions for the department. In addition, this position is responsible for the complete operation and documentation of the physical truck scale. This position is in Kalamazoo, MI, and is fully onsite.

The ideal candidate for this position will work well independently, have strong computer skills, and a background in Accounts Payable, administrative office work, or similar.

Essential Functions (Other duties may be assigned and management retains the discretion to add, delete, or change the duties at any time)

* Complete paperwork associated with billing, buying, receiving and shipping of scrap metal in an accurate and timely manner
* Answer phones and assists drivers, visitors and staff entering the facilities
* Weigh inbound and outbound material for shipping and receiving by utilizing the truck scale
* Prepare, post, and mail invoices
* Enter weights, photographs, and associated documentation into ERP system
* Enter and post daily production logs
* Maintain scale and departmental records; file copies of weight tickets and shipping documents
* Verify and maintains scale weights of boxes and trailers
* Receive parts on purchase orders
* Review and finalize scale receivers
* Attach printed scale receivers to scale tickets then send to trades payables.
* Assist with month-end duties according to the calendar and notify the Divisional Controller when complete
* Collaborate with Operations Manager on reporting and inventory tracking
* Must be able to interact in person with peers and public.
* Must be able to handle high stress situations.
* Performs other duties as assigned.
* Exhibit behaviors that reflect the company core values: Integrity, Empowerment, Sustainability and Compassion.

Qualifications

PREFERRED QUALIFICATIONS

Education and Experience:

* Minimum of 3 to 5 years of experience in an accounting or administrative role
* Associates degree preferred

Skills and Abilities:

* Must be organized, detail-oriented, a problem solver, a team player, and capable of working with analytical tools
* Must be able to work independently
* Excellent written and verbal communication skills
* Ability to meet deadlines
* Ability to use Microsoft Office

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities who are otherwise qualified to safely perform the essential functions of the job unless such accommodation would impose an undue hardship on the Company. While performing the duties of this job, the employee is regularly required to:

* Routinely sits; uses hands to type
* Occasional walking, bending, reaching, standing, and stooping

WORKING ENVIRONMENT

Personal protective equipment (PPE) is required in the production department and other designated areas.

We believe our employees make us the best. To support our employees in being their best to make us the best, we provide benefit offerings for our employees to choose what fits their life. Offerings include medical, company paid employee only dental, dental for dependents, company paid core vision for employee and family, FSA, 401k, company paid group life and AD&D, voluntary life, short and long-term disability, fitness incentives, wellness premium discount, pet insurance, paid parental leave, tuition reimbursement, and EAP to name more than a few.

REASONABLE ACCOMMODATIONS STATEMENT

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

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