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Senior Administrative Assistant

4 months ago

Santa Clara, United States Tekwissen Full time
Overview:

TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. This Client is an American multinational semiconductor company based in Santa Clara, California, that develops computer processors and related technologies for business and consumer markets. global company that specializes in manufacturing semiconductor devices used in computer processing. The company also produces flash memories, graphics processors, motherboard chip sets, and a variety of components used in consumer electronics goods.

Job Title: Senior Administrative Assistant

Work Location: Santa Clara, CA, 95054

Duration: 4 Months

Work Type: Contract

Job Type: Onsite

JOB DUTIES:

THE ROLE:

  • We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the client Data Center GPU & Accelerated Processing organization.
  • Your duties will include, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.
  • As a pivotal member of our administrative team, you will thrive in a fast-paced, collaborative environment, partnering with executive assistants and chiefs of staffs to support a wide range of management levels, customers, and employees.
THE PERSON:
  • The ideal candidate will possess exceptional organizational and multitasking skills, serving as a reliable backup to our Executive Assistants in confidently navigating a complex C-Suite environment.
  • Your dedication to continuous improvement and proactive approach will be instrumental as you anticipate departmental needs and prioritize time, requests, schedules, and information.
KEY RESPONSIBILITIES:
  • Provide comprehensive onsite administrative support for the Data Center GPU & Accelerated Processing team in Santa Clara, accommodating onsite, hybrid, and traveling employees.
  • Interface with executive management, customers, and visitors, redirecting inquiries and issues as needed.
  • Manage departmental financial processes, including budgets, contracts, purchase orders, payments, and vendor relations
  • Facilitate expense reporting and ensure timely submission for assigned executives.
  • Oversee inventory and procurement of departmental supplies and coordinate equipment or facility maintenance.
  • Handle IT new hire onboarding and support various departmental needs, including awards, onsite catering, and IT resources.
  • Serve as a backup for Executive Assistants, especially in executive calendaring and coordination of internal offsite meetings, customer events, and travel arrangements.
  • Understand business operations and use this expertise to help improve operations and overall efficiency of the organization
  • Exercise judgment and initiative, demonstrating flexibility and responsiveness in all tasks.
PREFERRED EXPERIENCE:
  • Bachelor's Degree or equivalent level of experience
  • Proven track record of supporting large teams, including executive-level leaders.
  • Experience in departmental or executive administrative support.
  • Proficiency in a range of office automation tools and software, including PowerPoint, Excel, Word, SharePoint, and SAP.
  • Ability to collaborate effectively with diverse stakeholders and manage multiple tasks simultaneously
  • Excellent customer service and composure under pressure
  • Strong organizational skills, detail-oriented, ability to multitask and prioritize multiple projects in a timely manner
  • Effective written and verbal communication skills with co-workers, clients and customers at all levels
  • Demonstrated ability to partner well with others and build strong, effective relationships
  • Demonstrated ability to exercise judgment and initiative, with a high degree of flexibility and responsiveness.
ACADEMIC CREDENTIALS:
  • Bachelor's Degree or equivalent level of experience

TekWissen® Group is an equal opportunity employer supporting workforce diversity.