Executive Administrative Assistant

2 weeks ago


Miami, United States Coda Search│Staffing Full time

A top Hedge Fund is looking to hire an Administrative Assistant.

Duties and Responsibilities

  • Coordinate high volume of internal and external meetings
  • Develop relationships with broker sales teams to effectively plan meetings
  • Calendar planning: screen for conflicts and make sure teams are prepared for meetings (travel accommodations)
  • Book travel arrangements including flight, hotel and ground transportation for PMs and team
  • Liaise with key operational areas to organize new hire training schedules and oversee onboarding

Skills and Experience

  • Bachelor's degree required.
  • Minimum 3-5 years of administrative assistant experience, preferably within financial services (preferred, but not required)
  • Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint and Outlook) and related software


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