Executive Administrative Assistant to Co-Founders

4 weeks ago

Miami, United States C-SUITE ASSISTANTS Full time

Executive Administrative Assistant to Co-Founders, Scientific Based Gaming Entertainment Company, Miami Beach, Florida

Join an innovative and rapidly growing scientific-based gaming company as an Executive Administrative Assistant, supporting the Co-Founders in both their professional and personal endeavors. This is a unique opportunity for someone who loves organizing and has an eagerness to learn about a dynamic business environment.

The role requires an early start, beginning around 7:30 AM or 8 AM, to engage in important meetings that typically finish by noon ET. This position is LOCAL remote, involving video calls with the Co-Founder in Miami and on-site collaboration throughout the week as needed. You will also be involved in occasional travel to India twice a year for 1 or 2 weeks.

Key Responsibilities:

  • Manage the Co-Founders' complex calendars, including scheduling video meetings and calls with both national and international team members and clients.
  • Participate in video calls to take notes and create actionable follow-ups; prepare necessary materials for the Co-Founders' meetings.
  • Prioritize emails and draft responses on behalf of the Co-Founders when required.
  • Organize and manage travel logistics, creating detailed itineraries for both personal and professional trips.
  • Collaborate with other executive team members on follow-up tasks and reports.
  • Assist in planning dinners and events for in-person meetings and personal gatherings.
  • Handle business expense reporting and work with accountants to process household payroll.
  • Manage personal tasks such as running errands in Miami for one Co-Founder, planning family vacations, overseeing health insurance billing, and car registrations.
  • Take on ad hoc personal and professional projects as needed.
  • Maintain availability for off-hour communications via cell within reasonable limits.

Compensation: Competitive salary plus discretionary bonuses and comprehensive health benefits.

Qualifications:

  • A minimum of 5 years of experience as an Executive Personal Assistant supporting high-level executives or high-net-worth individuals, preferably in the tech sector.
  • Bachelor's Degree.
  • An entrepreneurial mindset with the ability to shift priorities while keeping the larger picture in mind.
  • Exceptional attention to detail and organizational skills, coupled with strong project management abilities.
  • Willingness to travel to India twice a year for 2-week stints.
  • High integrity and discretion in managing confidential information, along with strong emotional and intellectual intelligence.
  • Advanced Google Suite proficiency and tech-savvy, with a passion for leveraging new technologies like AI for process improvement.
  • Excellent written and verbal communication skills.
  • A team player with a warm and engaging personality.

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