Administrative Services Assistant

6 days ago

Memphis, United States Ask IT Consulting Full time

73162 Job Code 73162 Summary: under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of Administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Location Requirements

Candidate must be local.
Candidate Must Be Local
Background Verification

Minimum Verification Requirements

Fingerprinting is not required for all positions but is required for some positions. InfoCubic backgrounds are not required for TN DHS contractors.

Onboarding Form

Onboarding Form

If your candidate is selected, please complete the onboarding form and attach it to the proposal comment section.

Fingerprinting

Fingerprinting
Yes
Break Out Invoice By

Breakout Invoice By PO
Type Category Qualification Description Competency Required Skills Others Appointment Setting Novice (1-3 Years) No Skills Others Correspondence - Email Novice (1-3 Years) Yes Skills Others Correspondence - General Novice (1-3 Years) No Skills Others Customer Service Proficient (4-6 Years) No Skills Others Customer Service Skills Proficient (4-6 Years) No Skills Others Data Entry Novice (1-3 Years) No Skills Others Emailing Novice (1-3 Years) No Skills Others Faxing Novice (1-3 Years) No Skills Others Filing Novice (1-3 Years) No Software Others Internet Novice (1-3 Years) No Software Others Microsoft Excel Novice (1-3 Years) No Software Others Microsoft PowerPoint Novice (1-3 Years) No Software Others Microsoft Word Novice (1-3 Years) No Skills Others Multi Line Phone System Novice (1-3 Years) No Skills Others Printing and Copying Novice (1-3 Years) No Skills Others Scheduling Novice (1-3 Years) No Skills Others Typing Novice (1-3 Years) No Skills Others Verbal Communication Novice (1-3 Years) No

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