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Office Administrator

2 months ago

Marietta, United States Hire Talent Full time
JOB SUMMARY
Office Administrator:&nb...
JOB DESCRIPTION

Office Administrator:

About Us: Client is seeking a highly organized and detail-oriented Office Administrator to join our team. This role will support our office operations and ensure smooth execution of day-to-day activities, including data management, administrative tasks, and office coordination.

Key Responsibilities:
  1. Data Management:
    • Enter data from various sources into Salesforce and other computer systems.
    • Update existing data and verify its accuracy by comparing it to source documents.
    • Retrieve data from databases or electronic files as requested.
    • Perform regular backups to ensure data preservation.
  2. Office Administration:
    • Maintain confidentiality of sensitive information and handle highly confidential documents with discretion.
    • Manage phone calls and correspondence (e-mails, letters, packages).
    • Provide general administrative support including filing, scanning, photocopying, and scheduling appointments.
    • Coordinate and manage office supplies and maintain records of company assets, equipment, and inventory.
    • Manage and update databases with a high level of accuracy.
    • Support daily facilities operations and manage facility software programs.
  3. Project Organization and Support:
    • Support office closure activities, such as boxing items and moving office supplies.
    • Assist in the planning and execution of company meetings and events, including set-up and clean-up.
    • Collaborate with facilities and other departments on office closure and opening procedures.
    • Play a key role in coordinating vendor services for facility management.
  4. Reporting and Presentations:
    • Submit timely reports and prepare project updates as assigned.
    • Maintain record of all company equipment, software, furniture, and fixtures, including depreciation schedules and asset removal.
  5. Customer and Colleague Support:
    • Provide customer support via phone, email, or in-person interactions.
    • Assist colleagues whenever necessary and contribute to a positive office environment.

Qualifications:
  • Proven experience in office administration or a related field.
  • Proficiency in Salesforce and other data management systems.
  • Strong attention to detail and high level of accuracy in data entry.
  • Excellent organizational and time-management skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong communication skills and ability to manage correspondence effectively.
  • Experience with facilities management and office supply coordination is a plus.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Education:
  • High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or related field preferred.