Executive Assistant

2 weeks ago


Salt Lake City, United States Nuvia Dental Implant Center Full time
Location: Cottonwood Heights, Utah
Schedule: Monday-Friday, 8 AM - 5 PM
Salary: Starting at $50k/year
Start Date: ASAP

Are you an organizational expert, skilled at anticipating needs and ready to energize a dynamic workplace? Nuvia Dental Implant Center is looking for an exceptional Executive Assistant to join our team in Cottonwood Heights If you excel at multitasking and thrive in a fast-paced setting, we would love to hear from you

Key Responsibilities
  • Calendar Management: Efficiently schedule and manage appointments, meetings, and events for the executive. Coordinate seamlessly with internal team members and external parties to optimize time management.
  • Travel Arrangements: Plan and organize comprehensive travel arrangements, including flights, accommodation, and transportation, ensuring alignment with the executive's schedule.
  • Communication Handling: Manage and prioritize all incoming communications, including emails and phone calls. Draft responses on behalf of the executive or filter and escalate important messages as needed.
  • Documentation and Filing: Organize and maintain accurate documents, files, and records. Prepare reports, presentations, and materials for meetings to support executive functions.
  • Meeting Coordination: Arrange and coordinate internal and external meetings, prepare agendas, take minutes, and ensure follow-up on action items to facilitate productive discussions.
  • Gatekeeping: Act as a gatekeeper by screening and managing access to the executive. Evaluate which requests or matters should be brought to their attention.
  • Research and Information Gathering: Conduct research and gather information on various topics as requested. Provide concise summaries and analysis to inform executive decisions.
  • Project Support: Assist in managing and coordinating special projects or initiatives, collaborating with team members and departments to drive successful outcomes.
  • Liaison: Serve as a liaison between the executive and other team members or external partners, ensuring clear communication and smooth operations.
Who You Are
  • Highly organized with exceptional attention to detail.
  • Strong communication skills, both written and verbal.
  • Able to handle sensitive information with discretion and confidentiality.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Capable of multitasking and prioritizing tasks in a fast-paced environment.
  • A proactive problem-solver with a positive attitude.

Apply Now

If you're ready to take on this exciting opportunity and become a pivotal part of the Nuvia Dental Implant Center team, we invite you to apply today
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