Executive Administrative Assistant

5 days ago


salt lake city, United States Compunnel Inc. Full time

Duration: 06 Months (with a possibility of extension)

Client: One of the largest Aerospace and Defense companies


Overview:

We are looking for an Executive Admin Assistant who will book travel for Engineering organization and help with expense reporting.

Duties:

  • Use company travel system to coordinate travel arrangements and expense reporting.
  • Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image in all interactions.
  • Additional duties include providing telephone support, assisting with preparation of organization-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
  • Due to complex and confidential nature of the position, knowledge of the companys policies and procedures is required.


Qualifications:

  • High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.
  • At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.
  • Prefer a minimum of 10 years of prior experience working with senior executives.
  • Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
  • A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
  • Good judgment and discretion in handling confidential information is of the utmost importance.
  • Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
  • Possess the ability to work well as a team and independently with minimal supervision.
  • Extremely organized with great attention to detail and excellent grammar skills.
  • The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
  • Willing to work some extended hours when necessary, including the occasional availability at a moment's notice.
  • Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.


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