Executive Administrative Assistant

5 days ago


salt lake city, United States Compunnel Inc. Full time

Our client is an aerospace & defense company. They are seeking an Executive Administrative Assistant who would provide executive administrative support to the VP/GM Networking and Data Link Solutions with the ability to predict, anticipate and execute on the business needs of the office.


The ideal candidate should have:

  • High school diploma with a minimum of 8 years related administrative experience or associate degree with a minimum of 4 years related administrative experience.
  • At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.


Additional Preferred Skills:

  • Prefer a minimum of 10 years of prior experience working with senior executives.
  • Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
  • A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
  • Good judgment and discretion in handling confidential information is of the utmost importance.
  • Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
  • Possess the ability to work well as a team and independently with minimal supervision.
  • Extremely organized with great attention to detail and excellent grammar skills.
  • The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
  • Willing to work some extended hours when necessary, including the occasional availability at a moment’s notice.
  • Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.


Responsibilities:

  • Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
  • Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of client in all interactions.
  • Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
  • Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
  • Due to complex and confidential nature of the position, knowledge of the company’s policies and procedures is required.
  • Serve as event planning/coordinator for multiple business events of varying size and nature.


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