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Facilities Coordinator

1 month ago

Lansing, United States Health Management Associates Full time
Overview

HMA is looking for a Part-time Facilities Coordinator to join our growing team, responsible for a broad range of administrative and support tasks to ensure the seamless operation of our facilities. This role is ideal for a proactive individual with a knack for efficiently resolving facilities tickets, managing lease data, and supporting office buildout projects. This role is perfect for an undergraduate student seeking real-world exposure in the industry, offering hands-on experience in a role that's both challenging and rewarding.

Job Summary

The Facilities Coordinator is responsible for a wide range of administrative tasks to support the facilities functions. This includes responding to facilities tickets, administering lease data, providing project support on office buildouts, and supporting the onboarding and offboarding processes. The Facilities Coordinator will also be involved in content development on SharePoint, vendor management, managing data, and ensuring the provision of certificates of insurance. Additionally, the role includes the execution of ad hoc projects as requested.

Responsibilities

Work Performed and Job Requirements
  • Serve as the primary point of contact for facilities-related issues, ensuring timely and effective resolution of tickets.
  • Maintain and update lease information to ensure accurate data management and compliance with lease agreements.
  • Assist in the planning and execution of office buildouts, ensuring projects are completed on time and within budget.
  • Create and manage content on SharePoint to support facilities and procurement documentation and communication needs.
  • Oversee the organization and accuracy of procurement and facilities data, ensuring it is up-to-date and accessible.
  • Assist in the management and provision of certificates of insurance as required for vendors and contractors.
  • Support the onboarding and offboarding processes for employees by administering and collecting physical keys and badges, coordinating with HR and other departments as necessary.
  • Take on additional projects and tasks as requested by the Director, demonstrating flexibility and adaptability.
  • All other duties as assigned.
Qualifications

Education/Training

Minimum of a high school diploma or GED required. Bachelor's degree in business administration, supply chain management, or a related field preferred.

Experience

Minimum of 2 years of experience in facilities management, procurement, customer service, or similar administrative support role preferred.

Knowledge, Skills, and Abilities
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Strong customer service skills
  • Proficiency in Microsoft Office Suite, particularly SharePoint
  • Ability to multitask and prioritize in a fast-paced environment
  • Excellent time management skills


Work Aids and Equipment Used

Computer, printer, copier, scanner, fax, telephone, web conferencing.

Working Conditions

Work is sedentary in nature and performed in an office environment. Work may be stressful at times.

Physical/Mental Demands

Work requires hand dexterity for office machine operation; stooping, climbing, and bending to files and supplies; mobility to complete errands; stand/sit for up to eight hours each day; ability to communicate clearly when using the telephone; requires sitting; standing, walking, reaching, bending, lifting, and twisting at times; moderate levels of stress.

EEO

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)