Administrative Assistant

1 month ago

Helena, United States State of Montana Full time

About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position Community MT helps Montana communities offer safe, efficient and quality public facilities, including streets, water and sewer services, schools, health care facilities and social services facilities, a vibrant economy and job opportunities. The Administrative Assistant 3 is responsible for providing high quality customer service by greeting visitors, answering phones, and distributing division communications. This position is a critical member of the team providing administrative support to division staff across programs with a focus on the Community Development Block Grant Program. This includes organizing files and information, maintaining records, conducting research, drafting correspondence, scheduling and coordinating meetings, and maintaining office supplies and equipment. This position also provides occasional support to other divisions, primarily the Director’s Office, greeting and announcing visitors and disseminating incoming mail./ / · This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.** This position is open until filled; with a first review date of 11/25/24 What are we looking for?**__ Education and Experience: // · A High School diploma or equivalency; and · 2 years of experience performing a variety of office support or clerical work; or · Alternate combinations of education and experience will be considered on a case-by-case basis. Competencies: /Knowledge of:/ · Customer service standards · Communication techniques · Office administration practices and techniques · Spelling, grammar, formatting, and composition · Microsoft Office (Word, Excel, Teams, PowerPoint) · Cloud-based systems (OneDrive, ServiceNow) /Ability to:/ · Establish and maintain effective working relationships with department staff and the public · Communicate effectively verbally and in writing · Compose, prepare, edit, and proofread correspondence · Design and maintain records management systems · Provide administrative support for division programs with a focus on the Community Development Block Grant Program, which includes scheduling and coordinating meetings, preparing materials and reports, maintaining records, and conducting research · Maintain and troubleshoot basic office equipment · Juggle competing priorities How to apply Please tell us how and why by submitting yourresume. /(Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)/ Benefits · Lookhereto see the additional benefits They include: o Work/life Balance o Health Coverage o Retirement plans o Paid Vacation and Sick Leave and Holidays o And more… · Public Service Loan Forgiveness (PSLF) –Employmentwith the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Lookhereto learn more and see if you may qualify * * Other important information to be aware of** · This position requires the successful completion of a criminal background check.** · Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.** · If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.** Title: Administrative Assistant - Community MT Location: Helena Requisition ID: 24143077

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