Administrative Assistant

1 month ago

St Helena, United States The Duckhorn Portfolio Full time
Administrative Assistant, Napa Valley

The Duckhorn Portfolio is North America's premier luxury wine company. We were established in 1976 by Dan and Margaret Duckhorn. Today, our portfolio features some of North America's most revered wineries, including Decoy, Paraduxx, Goldeneye, Migration, Canvasback, Calera, Kosta Browne, Sonoma-Cutrer, Greenwing and Postmark.

The Administrative Assistant for Napa Valley provides administrative, operational, and facility support to The Duckhorn Portfolio Napa Valley employee group and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. Supports executive administration team with specialized administrative assistance including expense reporting and general correspondence.

What we will ask you to do:

Office Administration (70%)
  • Meets and greets employees and guests in a professional manner, providing courteous support.
  • Maintains and organizes office and break room supplies and amenities, seating chart and facility keys including office doors and locking files.
  • Liaises with landlord and company facilities team in relation to any tenancy issues and building upkeep and administers office services such as janitorial, trash removal and maintenance.
  • Composes and distributes professional, property-specific employee communications.
  • Organizes and oversees all delivery and postage services, including maintaining postal meter accounts and distributing all incoming deliveries and interoffice mail.
  • Coordinates refreshments and arranges catering as required for company meetings and gatherings.
  • Stays abreast of projects, calendars and schedules. Assists with facility conference room calendars and approves meeting requests.
  • Performs clerical duties, including obtaining signatures, photocopying, mailing and printing.
Administrative Support (30%)
  • Provides administrative support to members of the executive administration team and senior management, including but not limited to: processing monthly credit card expenses; booking flights and hotels, and creating detailed itineraries.
  • Provides administrative support to the People Team and other departments as needed with tasks such as processing expenses, organizing meals, delivering payroll, and sending gifts on behalf of the company to mark employee milestones.
  • Performs all other duties as assigned.
What you will need:
  • Proficiency in Microsoft Office Suite (Word/Excel/Outlook/Office).
  • Superior customer service insight and delivery with a professional demeanor.
  • Ability to handle confidential matters with discretion and high level of integrity and trust.
  • Strong organizational skills with acute attention to detail.
  • Flexibility with the ability to juggle competing priorities manage diverse projects and support multiple individuals with minimal supervision.
  • Valid Driver's License and insurable MVR.
What we will provide:
  • Health benefits for you and your family, including medical/dental/vision (with a competitively priced employee contribution to premium), and disability, life, & pet insurance
  • Paid time off and 11 paid holidays
  • A 401(k) plan where we invest an amount equal to 10% of your wages in your retirement account, at no cost to you, subject to management discretion and vesting
  • A diverse team of coworkers that care about each other in a fun, exciting work environment
  • A company that promotes from within, provides great training and a generous tuition reimbursement program

  • Administrative Assistant

    2 months ago

    Helena, United States Carroll College Full time

    Description: Carroll College invites applications for an Administrative Assistant for our developing Physician Assistant program. The position will assist in the preparation of the PA program for accreditation and welcoming its first class in August 2026. This position is responsible for providing administrative support and assists with meeting...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Administrative Assistant-(24142900) ADMINISTRATIVE ASSISTANT PROBATION & PAROLE HELENA, MT MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you! JOB...

  • Administrative Assistant

    3 weeks ago

    Saint Helena, United States Duckhorn Portfolio Inc. Full time

    Administrative Assistant, Napa Valley The Duckhorn Portfolio is North America's premier luxury wine company. We were established in 1976 by Dan and Margaret Duckhorn. Today, our portfolio features some of North America's most revered wineries, including Decoy, Paraduxx, Goldeneye, Migration, Canvasback, Calera, Kosta Browne, Sonoma-Cutrer, Greenwing and...

  • Administrative Assistant

    4 weeks ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position // Montana Housing strengthens...

  • Administrative Assistant

    3 weeks ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position Community MT helps Montana...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position// Montana Housing strengthens...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Administrative Assistant - Housing MT-(24143037) About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about us .) ...

  • Operational Support Specialist

    2 weeks ago

    Helena, Montana, United States Global Channel Management Full time

    Job Title: Operational Support Specialist - Administrative AssistantAbout Us: We are Global Channel Management, a leading organization in the industry.Salary: $40,000 - $60,000 per yearJob Description: As an Operational Support Specialist - Administrative Assistant, you will play a crucial role in supporting our business operations. Your responsibilities...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position Community MT helps Montana...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Administrative Assistant - Community MT-(24143077) About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about us...

  • Administrative Assistant

    2 weeks ago

    Helena, Montana, United States The Staff Pad Full time

    About The Staff Pad">The Staff Pad is a professional staffing agency that partners with top organizations in Helena, Montana. We are honored to collaborate with a non-profit healthcare system that shares our commitment to excellence and community service.">Role Overview">We are seeking an experienced Administrative Assistant - Non-Profit Foundation to join...

  • Administrative Assistant

    3 weeks ago

    St. Paul, United States The Right Staff, LLC Full time

    NON-PROFIT - SEEKING ADMINISTRATIVE ASSISTANT - START ASAP - Do you have at least 1 years of experience as an administrative assistant? Are you a mission-oriented individual with non-profit industry experience? THE RIGHT STAFF has partnered with a lo Administrative Assistant, Administrative, Program Manager, Assistant, Processing, Staffing

  • Judicial Administrative Assistant I

    3 weeks ago

    Helena, United States State of Montana Full time

    Job Overview: This part-time position provides legal and administrative office support and judicial process coordination work for the Honorable Ben Fosland, District Court Judge Elect for the 15th Judicial District, which covers Daniels, Sheridan, and Roosevelt Counties. Work includes providing legal/executive/administrative office support services....

  • Administrative Assistant

    1 week ago

    St. Petersburg, United States OHM Advisors Full time

    As an Administrative Assistant, you'll support the daily operations of our St. Petersburg office and provide assistance to satellite offices via phone and video conferencing as needed. This role involves interacting with staff at all levels, handling Administrative Assistant, Administrative, Operations, Assistant, Construction Learn More

  • Administrative Assistant

    3 weeks ago

    St. Petersburg, United States Leviton Manufacturing Company, Inc. Full time

    Administer all daily administrative tasks, including answering the telephone, taking messages, ordering supplies, provide general and customer service support Prepare outgoing mail and shipments and process incoming mail Receive, review, and track ex Administrative Assistant, Administrative, Assistant, Microsoft, Customer Service, Manufacturing

  • Administrative Assistant

    1 week ago

    St. Petersburg, United States Leviton Manufacturing Company, Inc. Full time

    Administer all daily administrative tasks, including answering the telephone, taking messages, ordering supplies, provide general and customer service support Prepare outgoing mail and shipments and process incoming mail Receive, review, and track ex Administrative Assistant, Administrative, Assistant, Microsoft, Customer Service, Manufacturing Learn More

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Job Overview: This position is an Administrative Assistant 2  and provides technical and administrative support for the Crime Information Bureau in the areas of customer service, Criminal Justice Information Network (CJIN) access and Criminal History Records System (CHRS) information.It provides research and clerical assistance to the Bureau.This...

  • Administrative Assistant

    3 weeks ago

    St Louis, Missouri, United States BJC HealthCare Full time

    BJC HealthCare seeks a skilled Administrative Coordinator to provide administrative support to our Revenue Cycle Management team. This role offers a dynamic and fast-paced environment, ideal for individuals who excel in multitasking and communication.Job SummaryThe Administrative Coordinator will be responsible for scheduling meetings, preparing documents,...

  • Administrative Coordinator

    4 weeks ago

    Helena, United States Montana Community Foundation Full time

    The Administrative Coordinator at the Montana Community Foundation provides essential administrative support to the Impact Department, managing day-to-day tasks to enhance efficiency within the department. The primary responsibilities of this role include coordinating meetings, managing schedules, and maintaining important documents. The coordinator will...

  • Administrative Assistant

    3 weeks ago

    St Paul, United States Telecom Networks Full time

    The Administrative Assistant will provide administrative support to the CEO. This highly organized, resourceful, and action-oriented individual will play an instrumental role managing both internal and external communications, creating and preparing presentations, coordinating meetings and other executive level events, tracking and monitoring organizational...