Administrative Assistant

1 month ago

Helena, United States State of Montana Full time
Administrative Assistant - Community MT-(24143077)

About the Department

The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure.

(You can learn more about us .)

About this Position

Community MT helps Montana communities offer safe, efficient and quality public facilities, including streets, water and sewer services, schools, health care facilities and social services facilities, a vibrant economy and job opportunities.

The Administrative Assistant 3 is responsible for providing high quality customer service by greeting visitors, answering phones, and distributing division communications. This position is a critical member of the team providing administrative support to division staff across programs with a focus on the Community Development Block Grant Program. This includes organizing files and information, maintaining records, conducting research, drafting correspondence, scheduling and coordinating meetings, and maintaining office supplies and equipment. This position also provides occasional support to other divisions, primarily the Director’s Office, greeting and announcing visitors and disseminating incoming mail.

· This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.

This position is open until filled; with a first review date of 11/25/24

What are we looking for?

Education and Experience:

·A High School diploma or equivalency; and

·2+ years of experience performing a variety of office support or clerical work; or

·Alternate combinations of education and experience will be considered on a case-by-case basis.

Competencies:

·Customer service standards

·Communication techniques

·Office administration practices and techniques

·Spelling, grammar, formatting, and composition

·Microsoft Office (Word, Excel, Teams, PowerPoint)

·Cloud-based systems (OneDrive, ServiceNow)

·Establish and maintain effective working relationships with department staff and the public

·Communicate effectively verbally and in writing

·Compose, prepare, edit, and proofread correspondence

·Design and maintain records management systems

·Provide administrative support for division programs with a focus on the Community Development Block Grant Program, which includes scheduling and coordinating meetings, preparing materials and reports, maintaining records, and conducting research

·Maintain and troubleshoot basic office equipment

·Juggle competing priorities

How to apply

Please tell us how and why by submitting your resume.

Benefits

·Look to see the additional benefitsThey include:

oWork/life Balance

oHealth Coverage

oRetirement plans

oPaid Vacation and Sick Leave and Holidays

oAnd more…

· Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.Look to learn more and see if you may qualify

Other important information to be aware of

·This position requires the successful completion of a criminal background check.

·Only online applications are accepted.By applying online, you can receive updates and monitor the status of your application.

·If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.

  • Administrative Assistant

    2 months ago

    Helena, United States Carroll College Full time

    Description: Carroll College invites applications for an Administrative Assistant for our developing Physician Assistant program. The position will assist in the preparation of the PA program for accreditation and welcoming its first class in August 2026. This position is responsible for providing administrative support and assists with meeting...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Administrative Assistant-(24142900) ADMINISTRATIVE ASSISTANT PROBATION & PAROLE HELENA, MT MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you! JOB...

  • Administrative Assistant

    3 weeks ago

    Saint Helena, United States Duckhorn Portfolio Inc. Full time

    Administrative Assistant, Napa Valley The Duckhorn Portfolio is North America's premier luxury wine company. We were established in 1976 by Dan and Margaret Duckhorn. Today, our portfolio features some of North America's most revered wineries, including Decoy, Paraduxx, Goldeneye, Migration, Canvasback, Calera, Kosta Browne, Sonoma-Cutrer, Greenwing and...

  • Administrative Assistant

    1 month ago

    St Helena, United States The Duckhorn Portfolio Full time

    Administrative Assistant, Napa Valley The Duckhorn Portfolio is North America's premier luxury wine company. We were established in 1976 by Dan and Margaret Duckhorn. Today, our portfolio features some of North America's most revered wineries, including Decoy, Paraduxx, Goldeneye, Migration, Canvasback, Calera, Kosta Browne, Sonoma-Cutrer, Greenwing and...

  • Administrative Assistant

    4 weeks ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position // Montana Housing strengthens...

  • Administrative Assistant

    3 weeks ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position Community MT helps Montana...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Administrative Assistant - Housing MT-(24143037) About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about us .) ...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position// Montana Housing strengthens...

  • Operational Support Specialist

    2 weeks ago

    Helena, Montana, United States Global Channel Management Full time

    Job Title: Operational Support Specialist - Administrative AssistantAbout Us: We are Global Channel Management, a leading organization in the industry.Salary: $40,000 - $60,000 per yearJob Description: As an Operational Support Specialist - Administrative Assistant, you will play a crucial role in supporting our business operations. Your responsibilities...

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about ushere.) About this Position Community MT helps Montana...

  • Administrative Assistant

    2 weeks ago

    Helena, Montana, United States The Staff Pad Full time

    About The Staff Pad">The Staff Pad is a professional staffing agency that partners with top organizations in Helena, Montana. We are honored to collaborate with a non-profit healthcare system that shares our commitment to excellence and community service.">Role Overview">We are seeking an experienced Administrative Assistant - Non-Profit Foundation to join...

  • Judicial Administrative Assistant I

    3 weeks ago

    Helena, United States State of Montana Full time

    Job Overview: This part-time position provides legal and administrative office support and judicial process coordination work for the Honorable Ben Fosland, District Court Judge Elect for the 15th Judicial District, which covers Daniels, Sheridan, and Roosevelt Counties. Work includes providing legal/executive/administrative office support services....

  • Administrative Assistant

    1 month ago

    Helena, United States State of Montana Full time

    Job Overview: This position is an Administrative Assistant 2  and provides technical and administrative support for the Crime Information Bureau in the areas of customer service, Criminal Justice Information Network (CJIN) access and Criminal History Records System (CHRS) information.It provides research and clerical assistance to the Bureau.This...

  • Administrative Coordinator

    4 weeks ago

    Helena, United States Montana Community Foundation Full time

    The Administrative Coordinator at the Montana Community Foundation provides essential administrative support to the Impact Department, managing day-to-day tasks to enhance efficiency within the department. The primary responsibilities of this role include coordinating meetings, managing schedules, and maintaining important documents. The coordinator will...

  • IT Administrator

    3 weeks ago

    Helena, United States Carroll College Full time

    Description: Carroll College invites applications for an IT Administrator. Join our vibrant and dynamic team at Carroll College, a leading liberal arts institution dedicated to fostering excellence in education while instilling an enduring wonder for knowledge that will prepare students for leadership and their chosen vocation. The IT Administrator supports...

  • Administrative Support Specialist

    3 days ago

    Helena, Montana, United States Carroll College Full time

    Job DescriptionWe are seeking an experienced Administrative Assistant to join our team at Carroll College. This role will provide administrative support for our developing Physician Assistant program, ensuring its successful launch and growth. Key responsibilities include:Preparing the PA program for accreditation and welcoming its first class in August...

  • Administrative Support Specialist

    3 days ago

    Helena, Montana, United States State of Montana Full time

    Job OverviewThe Montana State Library is seeking a highly skilled Administrative Specialist to join our team in Helena. As an integral part of our day-to-day operations, this role will provide administrative support and coordination services to the Central Services Team.Key Responsibilities:Provide exceptional administrative support, including calendaring,...

  • Administrative Specialist

    4 weeks ago

    Helena, United States State of Montana Full time

    Administrative Specialist -(24143128) The helps all organizations, communities, and Montanans thrive through excellent library resources and services. The is seeking applications for an Administrative Specialist. This is a full-time, permanent position that is eligible for all applicable state benefits and retirement. The position is located in Helena...

  • Systems Administrator

    3 weeks ago

    Helena, United States Shodair Children's Hospital Full time

    Job Type Full-time Description We are seeking a skilled Systems and Network Administrator to manage and maintain our IT infrastructure with a primary focus on Active Directory (AD), Group Policy, and Office 365 (O365). You'll ensure the stability, security, and efficiency of our server, application, and security systems while also supporting network...

  • Administrative Specialist

    4 weeks ago

    Helena, United States State of Montana Full time

    Description: The Montana State Library helps all organizations, communities, and Montanans thrive through excellent library resources and services. The Montana State Library (MSL) is seeking applications for an Administrative Specialist. This is a full-time, permanent position that is eligible for all applicable state benefits and retirement. The position is...