Executive Administrative Assistant

Woodward's Diversity, Inclusion and Belonging Commitment

At Woodward, no matter where you are from, your physical appearance, or how you identify, you deserve the opportunity to reach your greatest potential. We are on a journey to achieve this as an organization and want to work closely with our members to set the right path.

We humbly acknowledge this will be an imperfect journey. Yet, we are steadfastly committed to embracing the power of diverse people, perspectives and experiences for our current members, attracting the best talent across our communities, and creating an inclusive and rewarding workplace for all.

Woodward supports our members' wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

• Estimated hourly base pay: $30.34(minimum) - $37.93(midpoint) - $45.52(maximum)

• All members included in annual cash bonus opportunity
  • 401(k) match (4.5%)
  • Annual Woodward stock contribution (5%)
  • Tuition reimbursement and Training/Professional Development opportunities for all members
• 12 paid holidays, including floating holidays
• Industry leading medical, dental, and vision Insurance upon date of hire
• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave
• Paid parental leave
• Adoption Assistance
• Employee Assistance Program, including mental health benefits
• Member Life & AD&D / Long Term Disability / Member Optional Life
• Member referral bonus
• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending
• Voluntary benefits, including:
• Home / Auto Insurance discounts
• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Are you ready to make your mark? If you're an Executive Administrative Assistant, we have an exciting opportunity for you. Executive level administrative assistant works with some latitude and little to no supervision, performs diverse and complex executive administrative and coordinator assignments to support the Executive Vice President and COO organization.

What You Will Be Doing

• Advanced executive administrative duties. Prepares/drafts memos, letters, reports and documentation of confidential nature
• Coordinate and distribute group communication and announcements
• May open and sort mail, order supplies
• Maintains complex top executive's calendar(s)
• Extensive complex travel arrangements. International travel arrangements may be required
• Perform department functions (filing, copying, org chart maintenance, metrics)
• Represents and supports top level executives and acts as liaison between the departments this position is supporting, key clients as well as external customers (e.g. investors, local community programs, etc.). May support international customers/key clients
• Coordinates special meetings and events requiring preparation of meeting materials and logistics (may include global coordination)
• Provides accurate compilation and reporting of data
• Recognizes, initiates, and leads improvement activities
• May assist lower-level administrative assistants concerning proper procedures, methods, and standards
• May perform department timekeeping
• May act as back-up for Sr. Executive Administrative Assistant
• May assist in compilation of board meeting materials
• May require limited domestic travel

What We Are Looking For

• US - High School Diploma required. Continued Education, Training or Certifications preferred
• 5+ years Experience with executive level management required
• Global cultural understanding and experience preferred
• Advanced computer skills including complete MS Office Environment (Outlook, Word, Excel, PowerPoint, Visio). Knowledge and ability to use general office equipment, such as copiers, faxes, printers, computers, etc.
• Demonstrated commitment to quality and professionalism. Ability to identify continuous improvement activities to improve efficiencies of work
• The ability to perform advanced, diverse and complex tasks gained through experience. Often requiring independent judgment and thinking. The ability to perform all aspects of position while maintaining confidentiality
• The ability to mentor and provide assistance to lower level administrative assistants,
• Excellent communication and interpersonal skills. Also, requires demonstrated ability to effectively interact with all levels of the organization
• The ability to process multiple types of information and/or perform multiple tasks simultaneously with competing priorities. Practices effective time management
• Maintain excellent concentration, organization and prioritization skills, not only for self but for those supported by this position
• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner. This also includes being available during non-core working hours in order to meet the needs of those this position supports. Also perform tasks with a high level of integrity
• The ability to interact cooperatively and collaboratively with others as a team. This includes the innate ability to be flexible
• The ability to define, diagnose, and resolve problems with a significant organizational impact. Must also have the ability to make decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure
• The ability and willingness to take independent action to complete assignments with little to no instruction. This includes the ability and willingness to recognize assignments that need to be completed, anticipate the needs of those this position supports, seek out additional assignments, and to help others
• The ability to function effectively when faced with stressful work situations and time pressures. This includes maintaining stamina, patience, and effective interactions with others under stressful working conditions, and maintaining a calm, controlled, professional manner when facing high pressure and demanding situations
• The ability to coordinate complex domestic travel using an online travel management system (international travel may be required)

Woodward is an independent designer, manufacturer, and service provider of control solutions for the aerospace and energy markets. Our aerospace systems and components optimize the performance of fixed wing and rotorcraft platforms in commercial, business and military aircraft, ground vehicles and other equipment. Our energy-related systems and components enhance the performance of industrial gas and steam turbines, reciprocating engines, compressors, wind turbines, electrical grids and other energy-related industrial equipment. The company's innovative fluid energy, combustion control, electrical energy, and motion control systems help customers offer cleaner, more reliable and more efficient equipment. Our customers include leading original equipment manufacturers and end users of their products.

Application window is anticipated to close 30 days from original posting date.

This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants must be U.S. Persons within the meaning of the ITAR and EAR, or eligible to obtain all required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce. The ITAR defines a U.S. Person as a U.S. citizen or national, lawful permanent resident (i.e., 'Green Card holder'), or a protected person (e.g., asylee, or refugee).

Woodward is an Equal Opportunity Employer

EO/AA/M/F/Disabled/Protected Veterans