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Executive Administrator

1 month ago

Fort Belvoir, United States Electrosoft Full time

Executive Administrator/Office Manager

Responsibilities and Duties:

  • Provide Leadership and clear, positive direction for a team of nine (9) Executive Assistant (EA) staff across four locations all directly supporting Senior Government Leaders.
  • Ensure delivery of contract requirements using experience and proactive problem solving.
  • Support the client as an Senior Executive Assistant when needed and be able to temporarily backfill any role on the team.
  • Ensuring seamless team-focused operations by the EAs to support the client’s Mission.
  • Lead and Manage proactively identifying potential process improvements to improve support of the client’s Mission.
  • Drive the EA’s #1 mission to make the Government Leadership successful.
  • Drive proactive problem solving and planning that includes the standard practice of creating backup plans and redundancy to avoid a single point of failure.
  • Drive the standard practice of responding immediately and with a sense of urgency to any request from the client or suggested change from the client.
  • Maintain office staff by recruiting, selecting, orienting, and training employees.
  • Ensure EAs follow standard operating procedures (SOPs). Period review of SOPs to ensure best practices are applied to ensure continuous improvement.
  • Approve work schedules and coverage requirements for the team at all four locations.
  • Responsible for the creation, quality assurance review, and submission of monthly reports to the client.
  • Work with Division Vice President to set budget for the project to ensure financial success.
  • Must be able to work onsite each working weekday

Skills/Experience/Certifications:

  • Bachelor’s degree
  • Must be a US Citizen
  • Must possess a DOD Secret Security clearance
  • Minimum of Five (5) years’ relevant experience
  • Minimum of Five (5) years’ leadership experience with progressively larger responsibilities
  • Expert level experience with Microsoft Office products and Office Automation
  • Prior experience with DoD (Department of Defense) or equivalent is strongly preferred
  • Experience in executive level administrative support or supporting senior management officials at the flag/General Officer/Senior Executive/GS-15 or O-6 level
  • Project Management Professional (PMP) certification preferred but not required at start.

Individuals seeking employment at Electrosoft Services are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.