Executive Administrative Assistant

3 months ago

Fort Belvoir, United States QinetiQ Full time

Company Overview

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

Why Join QinetiQ US?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

Position Overview

Qinetiq US is seeking an Executive Administrator to support senior DoD leaders within a major DoD Acquisition Agency. Ideal candidates will be motivated, self starters with a proven track record of exceptional support to DoD SES's and/or Flag/General Officers with a expert understanding of the tools and processes required to execute Executive support at this level. Key responsibilities include, but may not be limited to:

Responsibilities

Manage executive office IAW Agency policy, including telephone
coverage (directing calls and providing accurate and timely messages),
coordination with other executive staff and accountability for
documentation. Receive, review, reproduce, and distribute external and internal written
material. Coordinate material and perform quality control of content.
Post and retrieve documents from the unclassified and classified MKO
Portal. Assist with Government employee bi-weekly timecards in MDA
approved timekeeping database Develop schedules for and participate in applicable routine
administrative duties such as end-of-day security checks, burn bag
disposal, and classified document accountability. Maintain and
manage office records and organizational distribution lists. Participate
in Emergency Management and all required training (e.g., Cloud
LMS). Provide and manage access control services for executive and senior leadership. Prepare domestic and international travel IAW the JFTRs and the FTRs using DTS. Prepare and coordinate executive level correspondence for executive leadership. The contractor shall implement existing administrative issuances, policies, and procedures in the area of correspondence management and staff action support services Prepare and maintain executive level schedules for executive and senior leaders. Develop and maintain executive and senior leadership calendars. Schedule, prepare and support executive and senior leadership and organizational meetings.

Required Qualifications

BA/BS and 6 years’ experience in administrative/business field OR AA and 8 years’ experience in administrative/business field. 3 years' experience supporting CEO level military equivalent (Senior Executive Service (SES) or Flag Officer). Secret Clearance - #qinetiqclearedjob 6 years' executing and leading tasks associated with senior executive level, and/or general administrative support in all facets of administration.

Preferred Qualifications

Expert preparing, reviewing and coordinating executive level correspondence. Expert in Controlled Unclassified Information (CUI), For Official Use Only (FOUO), and Classified
information handling programs and procedures. Expert in government records and database management process and procedures. Expert in government travel processes and systems. Expert in developing and maintaining administrative schedules including electronic schedules and calendars. Expert developing, supporting and delivering senior executive correspondence, such as decision memos, read aheads, daily updates, meeting minutes, metrics and Ad-Hoc reports. Expert in government task management systems. Proficient in researching, reviewing, and preparing meeting support materials (e.g. briefings, papers, read ahead). Proficient working with government time-management procedures and systems. Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint. Excellent communication skills to include phone, office etiquette, and written skills.

Company EEO Statement

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