Administrative Assistance, Nutrition Services
7 days ago
Reports To: Varies (Principal or Director)
Salary Schedule / Grade: Refer to appropriate bargaining unit contract
F.L.S.A Status: Non-exempt
SUMMARY
Under general supervision, perform a variety of specialized secretarial, administration, and clerical tasks to support the day-to-day operations of a school or department. Maintain clerical records, prepare correspondence, and create reports from such records. May be required to indirectly supervise other lower level clerical positions.
The Dayton Way
- Screen calls and mail, responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to the relevant team member.
- Maintain control records on incoming correspondence and action documents.
- Coordinate appointments and meetings for team members. Maintain schedules and calendars of events for the assigned administrator and the overall department.
- Respond to general inquiries from employees, other departments, the Ohio Department of Education, attorneys, vendors, and the general public. Provide /share the appropriate information as directed.
- Assist in the allocation and assignment of work to team members as directed by the assigned administrator. Follow up on work-in-progress to ensure timely response / action.
(Incumbent performs a majority of the following duties)
Customer Service
- Support and assist in providing quality services to students, staff, administrators, board members and the community.
- Organize and complete office projects, such as the preparation and distribution of invitations and special mailings; the assembly of guides, manuals, and training materials; etc.
- Respond to inquiries from internal and external parties by phone, email, letter, and in-person for the purpose of providing information, facilitating communication among parties, and/or referring to others.
- Screen supervisor's phone calls and mail. Respond to questions and requests that can be appropriately handled at the clerical level.
- Coordinate a wide variety of programs and/or activities (e.g. classroom and site staff coverage, state testing, graduations and ceremonies, etc.) for the purpose of meeting program and/or activity requirements as assigned.
- Orient new site personnel / team members (e.g. substitutes, staff, volunteers, etc.) regarding school and district practices (e.g. keys, folders, directions, building procedures, etc.)
- Oversee the work of office staff, student assistants, volunteers, etc. to meet work demands when assigned.
- Coordinate appointments for supervisor and building / department staff.
- Maintain supervisor's and department calendar of activities.
- Prepare and distribute agendas for building / department meetings in collaboration with meeting participants.
- Take, transcribe, and distribute meeting minutes.
- Coordinate and make travel arrangements for department staff as needed.
- Track, prepare, and submit travel expenses and staff reimbursements for payment.
- Maintain a standardized filing system, filing processes, and record retention requirements for assigned records.
- Set confidentiality standards for department records according to federal, state, and local regulations and applicable district policy.
- Maintain records and data in computerized information systems.
- Create, distribute, and process forms to collect needed information.
- Update records and associated data as required.
- Secure records and maintain the confidentiality of all information according to district policy.
- Prepare and type correspondence and reports for direct supervisor and building / department staff.
- Create routine memos and letters from general instructions.
- Review outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature.
- Compile data from various sources for completing assigned reports.
- Prepare statistical reports, forms, and newsletters using various software applications.
- Print, copy, and collate forms and reports as required.
- Coordinate the distribution of materials to appropriate recipients.
- Copy, collate, and bind reports, logs, agendas, and other documents for distribution.
- Prepare requisitions, vouchers, budget forms, financial statements and other financial data to support building / department operations.
- Maintain detailed records to support financial transactions.
- Verify and reconcile purchase orders, warehouse stock requisitions, payment requests, and/or other treasury-related activities.
- Investigate and resolve questions regarding financial transactions in collaboration with the assigned supervisor.
- Maintain and inventory of supplies and materials to ensure item availability as needed.
- Maintain time and attendance records for the building / department.
- Process HR and payroll transactions for building / department staff as required.
- Maintain a log of planned absences for building / department staff.
Requirements
- Must be a U.S. citizen or have the legal right to work in the U.S.
- Must pass Federal and Ohio Bureau of Criminal Identification and Investigation background check in accordance with Ohio Administrative Code Section 3301-83-06
- Ability to type a minimum of 40 WPM
- Level II (2) computer skills in Microsoft Word
- Level II (2) computer skills in Microsoft Excel
- Level I (1) computer skills in Microsoft PowerPoint
- Five (5) years of related experience, or an equivalent combination of education and experience
- Skilled in the use of word processing, presentation, and spreadsheet software
- Demonstrated expertise working with internet applications and online tools
- Ability to operate, service, and maintain a variety of standard office equipment
- Ability to sit, walk, stand, bend, and reach / grab / handle objects
- Occasionally lift and/or move lightweight items up to 20 lbs.
- Ability to read and write to complete forms and reports
- Regularly works in an office environment.
- Work may be subject to frequent interruptions
- Potential for exposure to irate parents or disruptive students
- Some assignments are subject to completion within strict timelines
The Dayton Public School District provides equal educational and employment opportunities for all people without regard to race, gender, ethnicity, color, age, disability, religion, national origin, creed, sexual orientation, or affiliation with a union or professional organization.
-
Nutrition Assistant
5 days ago
Dayton, Ohio, United States The Laurels of Kettering Full timeJob SummaryWe are seeking a skilled Nutrition Assistant to join our team at The Laurels of Kettering. As a Nutrition Assistant, you will play a vital role in ensuring the health and well-being of our residents by providing exceptional food service and nutrition support.Key ResponsibilitiesFood Preparation and Presentation: Assist in the preparation and...
-
Nutritional Services Supervisor
2 weeks ago
Dayton, Ohio, United States VETERANS HEALTH ADMINISTRATION Full timeOverview The Veterans Health Administration is seeking a Nutritional Services Supervisor to oversee the operations within the Nutrition and Food Services department. The primary responsibility of this role is to manage all aspects of food production and service, which includes food preparation, nourishment delivery, tray retrieval, and addressing any issues...
-
Nutritional Services Substitute
3 weeks ago
Dayton, Ohio, United States Dayton Area School Consortium Full timePosition Type: School Nutritional Services/Food Service Associate Role Overview: The Dayton Area School Consortium is seeking dedicated individuals to join our team as substitutes in the nutritional services department. This role is essential in ensuring that our students receive nutritious meals in a supportive environment.Key Responsibilities:Assist in the...
-
Nutrition Services Substitute
2 weeks ago
Dayton, Ohio, United States Dayton Area School Consortium Full timeJob Summary:We are seeking a Substitute Nutritionist to join our team at Dayton Area School Consortium. As a Substitute Nutritionist, you will be responsible for providing nutrition services to students on an as-needed basis.Key Responsibilities:Prepare and serve nutritious meals to studentsEnsure compliance with school nutrition policies and proceduresWork...
-
Nutritional Services Manager
2 weeks ago
Dayton, Ohio, United States The Laurels of Huber Heights Full timePosition OverviewThe Nutritional Services Manager at The Laurels of Huber Heights plays a vital role in bridging the gap between the clinical nutrition team and culinary staff.Key ResponsibilitiesConduct comprehensive dietary assessments and food preference evaluations upon guest admission.Design, maintain, and execute menus tailored to the specific needs of...
-
Nutrition Services Aide
3 months ago
Dayton, United States Encompass Health Full timeJob DescriptionJob DescriptionHiring for the following shifts:6a-2:30p10:30a - 7:00pThe Nutrition Services Aide assists in preparing therapeutic and modified diets for patients as well as preparing meals for employees, visitors and special functions. The Nutrition Services Aide assists in maintaining inventory, serviceware and sanitary conditions within the...
-
Student Nutrition Substitute
2 weeks ago
Dayton, Ohio, United States Dayton Area School Consortium Full timeJob Summary:We are seeking a Substitute Nutritionist to join our team at Dayton Area School Consortium. As a Substitute Nutritionist, you will be responsible for providing nutrition services to students on an as-needed basis.Key Responsibilities:Prepare and serve nutritious meals to studentsEnsure compliance with nutrition standards and regulationsWork...
-
Nutrition Substitute
2 hours ago
Dayton, Ohio, United States Dayton Area School Consortium Full timePosition Type: School Nutritional Service WorkerJob Summary:We are seeking a Substitute Nutrition Assistant to join our team at Dayton Area School Consortium.Responsibilities:* Provide nutrition services to students on an as-needed basis* Maintain a clean and safe food service environment* Collaborate with school staff to ensure smooth meal service...
-
Nutrition Substitute Teacher
5 days ago
Dayton, Ohio, United States Dayton Area School Consortium Full timeJob Details**Job Title:** Substitute Nutrition Assistant**Job Type:** On-Call**Location:** Beavercreek City Schools**About the Job:**We are seeking a Substitute Nutrition Assistant to join our team at Beavercreek City Schools. As a Substitute Nutrition Assistant, you will be responsible for providing nutrition services to students on an as-needed...
-
Administrative Assistant
3 months ago
Dayton, United States Axess Family Services Full timeJob DescriptionJob DescriptionDescription:Administrative AssistantPart-time (25 hours/week)$15/hourSCHEDULE: (Determined on case by case basis)Paid vacation, personal and sick time available for this part-time position.GENERAL STATEMENT OF DUTIESResponsible for effective and efficient administrative and clerical operations.ESSENTIAL RESPONSIBILITIES1....
-
Administrative Assistant
7 days ago
Dayton, United States Family Community Services Full timeJob Type Part-time Description Administrative Assistant Part-time (25 hours/week) $15/hour SCHEDULE: (Determined on case by case basis) Paid vacation, personal and sick time available for this part-time position.GENERAL STATEMENT OF DUTIES Responsible for effective and efficient administrative and clerical operations. ESSENTIAL RESPONSIBILITIES 1. Performs...
-
Nutrition Services Ambassador
2 days ago
Dayton, Ohio, United States Kettering Health Full timeAbout the RoleKettering Health is a leading healthcare provider in southwest Ohio, committed to delivering high-quality care to every stage of life. As a Nutrition Services Ambassador, you will play a vital role in enhancing the patient experience by providing exceptional food service and nutrition support.Key ResponsibilitiesExplain the Room Service menu to...
-
Nutritional Services Manager
3 weeks ago
Dayton, Ohio, United States The Laurels of Huber Heights Full timeAre you passionate about culinary excellence? If you thrive in a dynamic environment that values leadership and outstanding food service, consider a role as the Dietary Manager.As the Dietary Manager at The Laurels of Huber Heights, you will serve as a vital link between the clinical nutrition team and kitchen personnel. Your primary responsibility will be...
-
Administrative Assistant
7 days ago
Dayton, United States Family & Community Services, Inc. Full timeResponsible for effective and efficient administrative and clerical operations. ESSENTIAL RESPONSIBILITIES 1. Performs clerical duties including, but not limited to: answering the phones; assisting with correspondence; and copying and scanning docume Administrative Assistant, Program Coordinator, Administrative, Assistant
-
Nutrition Services Coordinator
3 weeks ago
Dayton, Ohio, United States The Laurels of Huber Heights Full timeAre you passionate about culinary excellence? Join a dedicated team that values leadership and outstanding service in the food industry.The Dietary Manager at The Laurels of Huber Heights plays a crucial role in bridging the clinical nutrition team and kitchen staff. This position is vital for ensuring that guests receive meals that are not only nutritious...
-
Nutrition Substitute Teacher
4 days ago
Dayton, Ohio, United States Dayton Area School Consortium Full timeJob Summary: We are seeking a qualified Substitute Nutrition Services Worker to join our team at Dayton Area School Consortium. As a Substitute Nutrition Services Worker, you will be responsible for providing nutrition services to students on an as-needed basis.Responsibilities:Prepare and serve nutritious meals to studentsManage food service operations,...
-
Substitute - Student Nutrition
2 months ago
Dayton, United States Dayton Area School Consortium Full timePosition Type: School Nutritional Service/Food Service WorkerDate Posted: 5/15/2024Location: Beavercreek City SchoolsDate Available: 8/8/2024District: Beavercreek City Schools - websiteSUBSTITUTE - STUDENT NUTRITION ON CALL BASIS AS NEEDED PAY RATE: $12.57/HRAttachment(s):I - Hourly
-
Substitute - Student Nutrition
4 months ago
Dayton, United States Dayton Area School Consortium Full timePosition Type: School Nutritional Service/Food Service WorkerDate Posted: 5/15/2024Location: Beavercreek City SchoolsDate Available: 8/8/2024District: Beavercreek City Schools - websiteSUBSTITUTE - STUDENT NUTRITION ON CALL BASIS AS NEEDED PAY RATE: $12.57/HRAttachment(s):I - Hourly
-
Nutritional Support Specialist
3 weeks ago
Dayton, Ohio, United States SeniorResourceConnection Full timePosition Overview: Nutritional Support SpecialistAre you committed to enhancing the well-being of individuals through quality meal service? At SeniorResourceConnection, we are seeking a passionate Nutritional Support Specialist to contribute to our mission of providing essential food services. In this role, you will be instrumental in food preparation and...
-
Clinical Nutrition Laboratory Technician
2 days ago
Dayton, Ohio, United States Dayton Children's Hospital Full timeJob SummaryWe are seeking a highly skilled Clinical Nutrition Laboratory Technician to join our team at Dayton Children's Hospital. As a key member of our Clinical Nutrition Lab, you will be responsible for the preparation, distribution, and management of enteral nutrition for our patients.Key ResponsibilitiesPrepare and label enteral nutrition products,...