Recruitment Administrator

4 weeks ago

Little Rock, United States Pulaski County Full time
Description

Department: Human Resources

Position Control Number: 012

FLSA Status: Exempt, position not eligible for overtime

Safety Sensitive Designation: This position is designated as safety-sensitive.

Random Drug/Alcohol Test: Yes

Opening Date: August 10, 2024

Closing Date: August 18, 2024 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Responsible for the supervision of recruitment and application intake for Pulaski County employees and management of pre-employment background checks and drug/alcohol testing.

ESSENTIAL JOB FUNCTIONS:
  • Processes each potential new hire ensuring all appropriate pre-employment inquiries are conducted; forwards hiring recommendations to Human Resources Director.
  • Conducts background record checks including criminal, traffic /driving, sexual offender, child maltreatment, and adult maltreatment records for applicants for all County departments except the Sheriff's Department.
  • Schedules pre-employment drug and alcohol testing and physicals when required for applicants; ensures appropriate communication of results to hiring department and confidential storage of results.
  • Analyze results of pre-employment background checks to make a determination of employment eligibility; makes hiring recommendation to Human Resources Director.
  • Sends out a notification to applicants of pending adverse employment action; receives and analyzes any additional information submitted.
  • Maintains confidential records of each hiring decision involving background checks or drug and alcohol testing including all pre-employment inquiry information.
  • Ensures that the protected health information (PHI) of applicants, employees, and/or other individuals is maintained and transmitted in a secure and legally compliant manner.
  • Fields questions, concerns, and complaints regarding PHI security and HIPAA compliance; escalates to the Director as appropriate.
  • Ensures compliance with certifications and educational requirements for new hires; obtains and maintains documentation of certifications and educational credentials.
  • Oversees the County's recruiting processes making modification recommendations when necessary.
  • Supervises the opening of County vacancies, employment application intake, and job vacancy announcement distribution.
  • Reconciles invoices for payment for background checks and pre-employment drug and alcohol testing.
  • Maintains files on employees working with Substance Abuse Professionals; schedules return to duty drug/alcohol testing if requested by SAP.
  • Assists with the development and maintenance of the Human Resources Information System by ensuring that Human Resources processes are accomplished.
SECONDARY DUTIES AND RESPONSIBILITIES:
  • Performs other related duties as required.
PERSONNEL SUPERVISED: Provides direct supervision to one Administrative Assistant and one HR Employment Specialist.

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:
    • Considerable knowledge of modern principles, practices, and methods of Human Resources Administration with an emphasis on recruitment and validation of selection processes.
    • Considerable knowledge of current Federal, State, and local laws, regulations, and guidelines governing employment and pre-employment inquiries.
    • Considerable knowledge of the requirements of the HIPAA privacy and security rules.
    • Considerable knowledge of federal Uniform Guidelines concerning selection procedures.
    • Considerable knowledge of recruitment methods and practices.
    • Ability to conduct detailed research and prepare comprehensive narrative and numerical reports.
    • Ability to establish and maintain effective working relationships with departmental officials, County employees, outside employers, and other governmental agencies.
    • Ability to communicate effectively in writing.
    • Ability to analyze a wide variety of factors and make interpretations and recommendations.
    • Ability to make complex mathematical computations quickly and accurately.
    • Ability to attend work regularly and reliably.
    • Skill in the operation of a computer.
    • Skill in the operation of a calculator.
PHYSICAL REQUIREMENTS:
    • Ability to communicate verbally individually and in groups in person and by telephone.
    • Digital dexterity is necessary for keyboard operation.
    • Visual acuity is necessary for use of a computer screen.
    • Ability to work in a constant state of alertness and in a safe manner.
    • Ability to concentrate for long periods of time.


EDUCATION AND EXPERIENCE:

Completion of a bachelor's degree in Human Resources Management, Public Administration, Industrial Psychology, Sociology, Business Administration, or a related field; considerable experience in the management, development, and administration of selection, recruiting, or employment procedures, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Requirements

Employment is contingent upon the successful completion of a criminal background check.

This position is safety-sensitive and is subject to random drug and alcohol testing.

Regular and reliable attendance is an essential function of this position.

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