Administrative Assistant

7 days ago

Brentwood, United States SPX Full time
Building People that Build the world.

With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We're a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.

The below is a position with ASPEQ Heating Group. ASPEQ Heating Group is a marketplace leader in innovative electric heating solutions for residential, commercial, and industrial markets. With a portfolio that includes baseboard, wall, unit and infrared heaters as well as ceiling fans and air circulators, we create simplified heating solutions for our complex work.

How you will make an Impact (Job Summary)

SPX is a diverse team of unique individuals who all make an impact. As an Administrator Assistant, you will perform clerical duties such as data entry, scheduling of meetings, filing, and support all needs of the office.

What you can expect in this role (Job Responsibilities)

While each day brings new opportunities at SPX, your core responsibilities will be:
  1. Assist the entire office in the execution of administrative functions.
  2. Manage the expense report process for ASPEQ
  3. Organization of travel and preparation of detailed itinerary in advance of trips.
  4. Screen callers and visitors.
  5. Data entry, scheduling, and opening mail. Review and answer correspondence.
  6. Maintain electronic files and produces reports.
  7. Order and maintain office supplies.
  8. Coordinate and schedule meetings.
  9. Manage the site security systems and produce employee badges
  10. Plan and arrange meetings and conference calls, ensuring appropriate technical arrangements are in place and all necessary information distributed to appropriate parties well in advance.
  11. Maintenance of files and other records as appropriate.
  12. Handle sensitive and confidential information, while exercising good judgement and maintaining high levels of integrity.
  13. Use process improvement approaches to all aspects of work; identifying and implementing efficient administrative practices and anticipating future support needs.
  14. Efficiently and expertly dealing with diverse routines and ad-hoc administrative tasks.


What we are looking for (Experience, Knowledge, Skills, Abilities, Education)

We each bring something to the table, and we are looking for someone who has:

Required Experience
  • 3 years relevant experience
Preferred Knowledge, Skills, and Abilities
  • Excellent phone etiquette
  • Customer service orientation
  • Interact politely and professionally with customers and co-workers
  • Ability to use a computer to communicate, create, and access information
  • Proficient in Outlook, Word, and Excel
Education & Certifications
  • High school diploma or GED
  • Vocational/technical training or certification
How we live our culture

Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.

What benefits do we offer?

We know that the well-being of our employees is integral. Our benefits include:
  • Generous and flexible paid time off including paid personal time off, caregiver, parental, and volunteer leave
  • Competitive health insurance plans and 401(k) match, with benefits starting day one
  • Competitive and performance-based compensation packages and bonus plans
  • Educational assistance, leadership development programs, and recognition programs
Our commitment to embrace diversity to build a culture of inclusion at SPX

We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realize their fullest potential.

SPX is an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other legally protected basis.

ABOUT SPX

SPX is a diversified, global supplier of infrastructure equipment with scalable growth platforms in heating, ventilation and air conditioning (HVAC), detection and measurement, and engineered solutions. With operations in 17 countries and approximately $1.4 billion in annual revenue, we offer a wide array of highly engineered products with strong brands.

SPX TOTAL REWARDS

At SPX , what's in it for our employees transcends market-competitive compensation and benefits. Our Total Rewards program also includes opportunities for employees' personal development, career growth, and recognition. These programs focus on alignment and assessment of organizational, team, and individual efforts toward achieving business results. Our development and career growth programs empower our employees to enhance their skills, develop new competencies, and pursue career goals. SPX benefits package provides choices designed to help employees manage their well-being. Our compensation programs are performance-based to recognize and reward employees who work hard, display the values and leadership practices we embrace, and deliver exceptional results.

OUR VALUES
  • Integrity
  • Accountability
  • Excellence
  • Teamwork
  • Results

At SPX, our values are at the heart of everything we do. We use our values every day to help us make the right decisions. We embrace a common purpose and strive for improvement. We respect and value each other as individuals and recognize that only by working together, as a team, can we reach our full potential. We take responsibility for our actions, build strong relationships with each other and our customers, and always act ethically. Our values inspire us to achieve the high standards of quality, safety, and performance that our customers expect and deserve.

WORKING AT SPX

Our work environment is established on a work-life philosophy supported by policies, programs, and practices that help employees achieve success within and outside the workplace. We believe in creating an inclusive work environment where employees strive to realize their fullest potential. We are an affirmative action and equal opportunity employer committed to making selection decisions without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, genetic information, age, disability, veteran status or any other legally protected basis.

  • Administrative Assistant

    3 weeks ago

    Brentwood, United States Fives Full time

    Fives Group is seeking an Administrative Assistant. About Fives Group: Fives Group, headquartered in Paris, France, is an industrial engineering group founded in 1812 that designs and supplies machines, process equipment and production lines for the world's largest industrial groups including the aluminum, steel, tube and pipe, glass, automotive, aerospace,...

  • Medical Administrative Assistant

    1 month ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking a Medical Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the dental industry!The Medical Administrative Assistant is a permanent opportunity with an onsite schedule.Responsibilities:Scheduling patients/entering...

  • Administrative Assistant for Operations

    4 weeks ago

    Brentwood, Tennessee, United States Symspire Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to join our operations team in Metro Center. As a key member of our team, you will be responsible for providing exceptional customer service, managing daily tasks, and maintaining a high level of productivity and accuracy.Key ResponsibilitiesAnswer multi-line phones...

  • Medical Administrative Assistant

    3 weeks ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking a Medical Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the dental industry! The Medical Administrative Assistant i s a permanent opportunity with an onsite schedule. Responsibilities: Scheduling...

  • Medical Administrative Assistant

    1 week ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking an Orthodontic Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a dynamic team in the dental industry! The Medical Administrative Assistant i s a permanent opportunity with an onsite schedule. Responsibilities: Scheduling...

  • Funeral Home Administrative Assistant

    1 month ago

    Brentwood, Tennessee, United States SCI Full time

    At SCI, we're dedicated to celebrating lives and honoring our associates. As a Funeral Home Administrative Assistant, you'll play a vital role in providing exceptional support to our funeral home, cemetery, and crematory facilities.Responsibilities include:Preparing death certificates, prayer cards, and related documentsCompleting required permits and...

  • Part-Time Administrative Assistant

    3 weeks ago

    Brentwood, United States Stratos Wealth Partners Full time

    Who are we? We are Flagship Financial Advisors, a Nashville-based, independent, privately-owned investment and wealth management practice providing fiduciary fee-based active management and other advisory services to clients throughout the United States. Our firm is staffed by professionals with more than six decades of collective financial advisory...

  • Dental Administrative Assistant

    1 month ago

    Brentwood, Tennessee, United States Embassy Dental - Brentwood Full time

    Job OverviewEmbassy Dental - Brentwood is seeking a highly organized and detail-oriented Patient Coordinator to join their team. As a Patient Coordinator, you will be responsible for providing exceptional patient care and ensuring a smooth experience for all patients.Key Responsibilities:Greet patients and make them feel welcome in the practiceAnswer the...

  • Payroll Administrator

    2 weeks ago

    Brentwood, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering an exciting opportunity for a Payroll Administrator in Brentwood, Tennessee. As part of this role, you will be responsible for various tasks ranging from payroll tax analysis to processing with 3rd party tax vendors. Responsibilities:• Facilitate and regulate weekly payroll tax activities for various legal...

  • Senior Administrative Coordinator

    4 weeks ago

    Brentwood, Tennessee, United States LifePoint Health Full time

    At LifePoint Health, we're dedicated to providing quality healthcare to rural communities. As a valued member of our team, you'll play a crucial role in supporting our departmental leadership, ensuring standardization and optimal efficiencies are met.Key Responsibilities:Provide high-level administrative assistance for all administrative procedures, tasks,...

  • Technology Administrative Coordinator

    4 weeks ago

    Brentwood, California, United States Atlas Management Corp Full time

    Job Summary:The Atlas Management Corp is seeking a skilled Technology Administrative Coordinator to join their team. This role is responsible for coordinating procurement processes for technology-related hardware, software, and services. The successful candidate will also be responsible for auditing invoices for overcharges and/or mischarges, tasking...

  • Administrative Coordinator

    4 weeks ago

    Brentwood, New York, United States Outreach Development Full time

    Job Summary:The Office Manager will provide primary support to the outpatient program at Outreach Development Corporation. This role is responsible for managing and prioritizing requests from other staff on site to ensure ongoing daily support services for the unit.Key Responsibilities:Providing information regarding services and conducting phone...

  • Administrative Support Specialist

    4 weeks ago

    Brentwood, California, United States Direct Protection Security Inc. Full time

    Job OverviewDirect Protection Security Inc. is seeking a highly skilled Administrative Assistant to provide exceptional support to our team. As a key member of our operations team, you will be responsible for ensuring a smooth and efficient workflow across all departments.Key Responsibilities:Manage calendars and schedules for staff members to ensure...

  • Administrative Support Specialist

    4 weeks ago

    Brentwood, Tennessee, United States Auto-Owners Insurance Full time

    A career at Auto-Owners Insurance is challenging and rewarding. Our team of caring associates creates financial security by helping individuals and businesses make a new start when a loss occurs. Job Overview We are seeking a motivated Administrative Assistant professional to provide office support services and ensure efficiency and effectiveness within the...

  • Administrative Support Specialist

    4 weeks ago

    Brentwood, New York, United States Outreach Development Full time

    At Outreach Development, we are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. This role will provide primary support to our outpatient program, ensuring the ongoing daily support services for the unit.The successful candidate will be responsible for managing and prioritizing requests from other staff on...

  • Epic Systems Administrator

    4 weeks ago

    Brentwood, Tennessee, United States Ardent Health Full time

    Job SummaryWe are seeking a highly skilled Epic Client Systems Administrator to join our dynamic healthcare organization. The ideal candidate will be responsible for the day-to-day management, support, and optimization of our Epic EHR system, ensuring smooth operations and optimal user experience.Key ResponsibilitiesOversee the installation, configuration,...

  • Administrative Operations Coordinator

    6 months ago

    Brentwood, United States Lifeway Christian Resources Full time

    Overview Do you have enthusiasm for organization, planning, and supporting executive leadership? Are you discreet in handling information, skilled in travel planning, and bringing efficiency to multi-faceted situations? Apply today to explore if this is where God is calling you to use your skills next! The  Assistant will provide support to the...

  • Executive Assistant

    4 weeks ago

    Brentwood, California, United States Summit Partners Full time

    About the RoleThis position is crucial in providing comprehensive support to executives and managing key office functions at our location. You will partner closely with leadership to handle administrative tasks, streamline operations, and ensure efficient office management.Key ResponsibilitiesCoordinating and/or arranging meetings, conference calls, web...

  • Executive Assistant

    2 weeks ago

    Brentwood, United States Ardent Health Full time

    OverviewArdent Health Services (AHS) is a national health care services company headquartered in Nashville, TN. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care. Our subsidiaries own and operate hospitals and multispecialty physician practices in six states. Ardent includes 30 hospitals, 4,423 patient beds, 23,000 employees, and...

  • Executive Assistant

    2 weeks ago

    Brentwood, United States Ardent Health Full time

    OverviewArdent Health Services (AHS) is a national health care services company headquartered in Nashville, TN. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care. Our subsidiaries own and operate hospitals and multispecialty physician practices in six states. Ardent includes 30 hospitals, 4,423 patient beds, 23,000 employees, and...