Administrative Coordinator

4 weeks ago


Brentwood, New York, United States Outreach Development Full time

Job Summary:

The Office Manager will provide primary support to the outpatient program at Outreach Development Corporation. This role is responsible for managing and prioritizing requests from other staff on site to ensure ongoing daily support services for the unit.

Key Responsibilities:

  • Providing information regarding services and conducting phone screening
  • Recording information in the intake book and interacting with referral sources, clients, and staff in a professional, ethical, and caring manner
  • Answering and screening incoming phone calls, welcoming and screening visitors, and maintaining the reception area appearance
  • Conducting pre-intake telephone screening, scheduling intake appointments, and recording relevant intake information in the intake log
  • Collecting client fees, issuing receipts, and recording information in the computer
  • Maintaining an efficient and understandable filing system for administrative and clinical records
  • Ensuring charts are well organized and maintaining a supply of forms and pre-arranged intake folders
  • Inputting all daily client activity and client demographic information in the computer
  • Scheduling medical, psychiatric, and intake appointments for clients as needed
  • Assisting in safeguarding clients' confidentiality in accordance with pertinent regulations
  • Assisting in the maintenance and order of office and toxicology supplies

Requirements:

  • Highly preferred bilingual in Spanish
  • Must be amenable to hours
  • 2-4 years of administrative work; substance abuse or allied health background would be great

Work Environment:

This job operates in a professional office environment and outside in the field. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Outreach Development Corporation:

Outreach is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training, and tools to build healthy lives.

Equal Opportunity Employer:

Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation.



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