Event Planning Assistant

3 weeks ago

WinstonSalem, United States Senior Living Communities Full time

Find your new career with a team of HEROES, who are extraordinary people doing ordinary things for seniors. We are dedicated to giving back and supporting our team members, local community, and others worldwide. Come join a team with (6) Industry Best of the Best Awards and help us put People First, Always. Homestead Hills is now accepting applications for an Event Planning Assistant (Full Time). The ideal candidate will enjoy bringing happiness to our Independent Living members through diverse creative programs while gifting them with new experiences. Includes some evening, weekend, and holiday programming. We look forward to meeting you soon Interviews offered daily

POSITION SUMMARY: Creates, markets, and leads spiritual, physical, intellectual, cultural, and emotional events and programs to foster a Weller lifestyle tailored to the needs and interests of a diverse resident population. Sets a leadership example for others to follow by empowering older adults in independent living to live life to the fullest.

ESSENTIAL FUNCTIONS:

  • Engages residents in Weller Life opportunities through formal activities and informal interactions.
  • Plans and facilitates spiritual, physical, intellectual, cultural, and emotional programming for residents that is consistent with company standards and focused on residents' unique needs and interests.
  • Continuously gauges resident's interests, hobbies, preferences, curiosities and needs; creates and continuously updates a diverse and stimulating menu of programming activities and events accordingly.
  • Seeks out and fosters partnerships with local organizations, non-profit groups, educational institutions, and others to identify opportunities for residents to share their talents through volunteerism and to bring outside talents into the community.
  • Creates and publishes a variety of professional written communications to promote programs, educate residents , and share examples of Weller Life in the community.
  • Monitors resident participation in programs to evaluate their appeal and increase participation; adjusts calendar or events accordingly.
  • Stays abreast of active aging and generational trends in order to continuously enhance Weller Life initiatives; shares relevant information with peers and community staff to increase awareness and support professional development.
  • Shares successful activity blueprints with team residents and participates in best practices calls.
  • Partners with team, residents and home office staff to deliver engaging and informative orientation and in-service training programs.
  • Participates and attends all in-service training and education programs as scheduled.
  • Other duties as assigned.

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

Technical Skills - Individual must demonstrate current and ongoing competence in tasks assigned which indicates a specialized skill in this area above and beyond the average. 

Communication - Demonstrates an ability to effectively and regularly transfer information to necessary parties to improve the quality of work and to provide supervisor with actionable, accurate data. Demonstrates ability to use computer and Microsoft Office along with other company software.  Must have ability to build relationships with residents, vendors and fellow staff members.  

Initiative - Is self-motivated and personally competitive. Wants to achieve for the good of the Company and the team. Seeks additional work when they have capacity. Demonstrates an ability and desire to bring new ideas and solutions to the supervisor on an ongoing basis.

Flexibility - The ability to quickly adapt to changing conditions. The ability to navigate obstacles with ease and professionalism.  Must have excellent organizational and time management skills with the ability to manage multiple events simultaneously.

Interpersonal Skills - Focuses on solving conflict, not blaming; listens to others without interrupting; keeps emotions under control; remains open to ideas and tries new things

Teamwork - Balances team and individual responsibilities; encourages others and asks for help when needed. Exhibits patience and compassion.

Professionalism - Ensures product is delivered on time and is of the highest quality. Assumes responsibility for mistakes. Presents themselves in a manner which enhances the brand image. Understands that no information is truly private and conducts online or social networking activities accordingly.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works ethically with integrity; upholds the Company's Guiding Principles:

o People First, Always

o We Exist to Serve our Residents

o We Have a Responsibility to be Full

Physical Demands, Work Environment, and Expected Hours of Work: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • May be required to stand, walk, reach, walk.
  • An individual in this position is often required to read, write, stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, balance, stoop, kneel, crouch, talk and/or hear.
  • An individual in this position will be required to lift or carry weight up to 25 lbs.
  • Must be free of diseases that can be transmitted in the performance of job responsibilities during the stage of communicability unless the associate can be given duties that minimize the likelihood of transmission.

TRAVEL: Local and out of state travel, including overnight stays, may be required from time to time to attend conferences, training, meetings, and professional development programs.

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • Four year degree or experience in Event Management, Marketing, Communications or related field preferred.
  • High school graduation or GED required.
  • Proficiency in using event management software and Microsoft Office Suite.
  • Experience in event planning and execution.
  • CPR and AED certification required (must be attained in first 60 days of Employment).

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Ability to read, write, speak and understand English fluently.
  • Ability to meet or exceed the company's attendance and punctuality standards.
  • Ability to use miscellaneous software and office equipment.
  • Ability to understand and follow directions as given.
  • Ability to work with minimal supervision.

#SLC2

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