Current jobs related to Office Associate - Charlottesville - Albemarle County Public Schools and Government

  • Office Support Associate

    3 weeks ago

    Charlottesville, Virginia, United States Skeo Solutions Inc Full time

    Job OverviewPosition: Office Support AssociateSkeo Solutions Inc. is a consulting firm dedicated to providing innovative and collaborative solutions with a focus on environmental sustainability, social equity, and economic opportunity. We are currently looking for a part-time Office Support Associate to become a vital part of our skilled and dynamic team.Key...

  • Office Support Associate

    3 weeks ago

    Charlottesville, Virginia, United States Skeo Solutions Inc Full time

    Job OverviewPosition: Office Support AssociateSkeo Solutions Inc. is a consulting firm dedicated to providing innovative and collaborative solutions that prioritize environmental stewardship, social equity, and economic opportunity. We are currently looking for a part-time Office Support Associate to enhance our team of skilled professionals.Key...

  • Office Support Associate

    3 weeks ago

    Charlottesville, Virginia, United States Skeo Solutions Inc Full time

    Job OverviewPosition: Office Support AssociateSkeo Solutions Inc. is a consulting firm dedicated to delivering innovative and collaborative solutions with a focus on environmental sustainability, social equity, and economic growth. We are looking for a part-time Office Support Associate to enhance our talented team of professionals.Key...

  • Associate - Office Support

    1 month ago

    Charlottesville, United States Skeo Solutions Inc Full time

    Job DescriptionJob DescriptionJoin Our Team as an Associate – Office Support Skeo is a small consulting firm that provides innovative and collaborative solutions for our clients emphasizing environmental stewardship, social equity and economic opportunity. We are seeking a part-time Office Support Associate to join our dynamic and talented team of...

  • Front Office Supervisor

    2 months ago

    Charlottesville, United States Omni Hotels Full time

    Location: Charlottesville Hotel The Omni Charlottesville Hotel offers 208 beautifully appointed guestrooms and suites featuring panoramic views of the Blue Ridge Mountains, along with a full service restaurant and 12,000 square feet of meeting space. The Omni is located in the heart of downtown at the base of the downtown pedestrian mall. Our location...

  • Dental Office Coordinator

    1 week ago

    Charlottesville, Virginia, United States Dental Associates Group Full time

    About the RoleWe are seeking a highly skilled and organized individual to join our team as a Dental Treatment Coordinator at Dental Associates Group.Key ResponsibilitiesPatient Communication: Greet and welcome patients and visitors to the practice, ensuring a positive and professional experience.Scheduling and Coordination: Check-in patients according to...

  • Dental Office Coordinator

    1 day ago

    Charlottesville, Virginia, United States Dental Associates Group Full time

    Dental Associates Group is seeking a highly skilled Patient Coordinator to join our team. As a Patient Coordinator, you will play a vital role in delivering exceptional patient experiences. Your primary responsibilities will include greeting and welcoming patients, verifying and updating patient information, confirming appointments, and scheduling patients...

  • Grant Finance Associate

    2 days ago

    Charlottesville, United States The University of Virginia Full time

    The School of Engineering and Applied Science at the University of Virginia seeks candidates to support the operations of Post Award Research Administration within the Dean's Office as a grants finance associate. This position is an entry level posi Associate, Finance, Microsoft, Accounting, Healthcare, Technology

  • Junior Finance Associate

    3 weeks ago

    Charlottesville, United States The University of Virginia Full time

    The Deans Office within the School of Engineering and Applied Science (SEAS) at the University of Virginia (UVA) seeks applications for a Junior Finance Associate. The School of Engineering and Applied Science consists of 9 departments across the fi Finance, Associate, Junior, Microsoft, Healthcare, Business Services

  • Chief Information Officer

    2 days ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job Title: Deputy Chief Information OfficerThe University of Virginia seeks an experienced leader to serve as the next Deputy Chief Information Officer (DCIO) in our central Information Technology Services (ITS) organization.Key Responsibilities:Develop and implement an integrated technology strategy, enterprise architecture, and multi-year roadmap that...

  • Production Associate

    2 months ago

    Charlottesville, United States CertaPro Painters of Charlottesville, VA Full time

    Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompany carFree uniformsPaid time offTraining & development CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors,...

  • Front Office Supervisor

    7 days ago

    Charlottesville, Virginia, United States Schulte Companies Full time

    About Schulte CompaniesSchulte Companies is a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restaurateurs operating more than 200 locations across 38 states and 3 countries.Job SummaryWe are seeking a dynamic and service-oriented...

  • Events and Facilities Project Associate

    4 months ago

    Charlottesville, United States Commonwealth of Virginia Full time

    The School of Education and Human Development at the University of Virginia seeks two Project Associates who will join the dean’s office team and provide project management support while working with collaborative project teams. The applicants should indicate their preference in their cover letter. Project Associate for Events The Project...

  • Associate and/or Senior Associate Director, Philanthropic Partnerships, Cancer Programs

    4 months ago

    Charlottesville, United States Commonwealth of Virginia Full time

    The University of Virginia Health Development Office seeks an Associate Director and/or Senior Associate Director, Cancer Programs to join our collaborative, high-achieving, and enthusiastic team in support of the continued success of the University's Honor the Future campaign. Responsibilities will include identifying, cultivating, soliciting, and...

  • Sales Associate

    2 months ago

    Charlottesville, United States United Bank Inc Full time

    **Sales Associate** **Location:** Charlottesville, VA, US, 22901 **Job Description** The Sales Associate is responsible for performing daily branch and customer service duties; providing customers with efficient and accurate transaction processing; promoting business by providing quality customer service and handling routine customer inquiries; providing...

  • Chief Billing Operations Officer

    3 weeks ago

    Charlottesville, Virginia, United States Insight Global Full time

    Position Overview:This is a full-time direct hire opportunity.Relocation assistance is available.Compensation ranges from $125,000 to $200,000, commensurate with experience.Work Environment:This role is primarily on-site with a hybrid option.Key Qualifications:Bachelor's degree required.A minimum of 10 years in leadership or management roles.Experience in an...

  • Project Associate

    3 days ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Department of Microbiology, Immunology and Cancer Biology at the University of Virginia seeks a highly skilled and organized Project Associate to provide administrative support for various initiatives and special projects. This is a key position that requires collaboration and excellent communication with department faculty and staff, the SOM...

  • Front Office Supervisor

    2 weeks ago

    Charlottesville, United States Joella's Hot Chicken Full time

    Job DescriptionSchulte Hospitality Group is seeking a dynamic, service-oriented Front Office Supervisor to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive...

  • Accreditation Compliance Officer

    2 days ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Accreditation Compliance Officer to join our team at the Commonwealth of Virginia. As a key member of our organization, you will play a critical role in ensuring our compliance with state and federal regulatory requirements and associated accreditation standards.Key ResponsibilitiesDevelop and implement strategies...

  • Sales Associate

    2 days ago

    Charlottesville, Virginia, United States United Bank Inc Full time

    Job DescriptionThe Sales Associate is a key member of our team, responsible for delivering exceptional customer service and promoting business growth. Responsibilities:Provide accurate and efficient transaction processing, ensuring customer satisfaction and loyalty.Develop and maintain strong relationships with customers, understanding their needs and...

Office Associate

4 months ago

Charlottesville, United States Albemarle County Public Schools and Government Full time
Office Associate

Newcomer Learning Center

Full-Time, 10 months/year

2024-2025 School Year Only (Grant Funded)

*Bilingual Spanish/English preferred

Are you looking to work in a school division where students are engaged in authentic, challenging, and relevant learning experiences, becoming lifelong contributors and leaders in our dynamic and diverse society? Then look no further

In Albemarle County Public Schools, we work together as a team to end the predictive value of race, class, gender, and special capacities for our children's success through high-quality teaching and learning for all. We seek to build relationships with families and communities to ensure that every student succeeds. We will know every student

ACPS employees enjoy competitive pay and benefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellness program, discounts on gym memberships, and more Be sure to check out our website to learn more about our Division and our Schools.

GENERAL DEFINITION OF WORK:

Work consists of varied duties completing and/or coordinating a wide range of administratively complex processes and tasks relating to the broad needs of a school division, by supporting a school or department. Work requires a broad knowledge of school division operations. Work is performed under broad supervision with considerable latitude for independent judgment.

ESSENTIAL FUNCTIONS:
  • Responsible for completion of complex administrative and technical assignments. Significant part of job (>50%) is for tasks/processes completed entirely by the incumbent.
  • Regularly responsible for complex time and attendance-related tasks.
  • Communicates with department employees on time and attendance-related programs.
  • Works independently on complex projects, which may include preparation of budgets and reports. Prepares a variety of documents. Formats, edits, updates and distributes as required. May prepare agendas and other documentation for meetings, including meeting minutes.?
  • Meets/greets/screens customers/visitors. Provides assistance as appropriate. May resolve difficult customer-related issues.?
  • Answers unit/department phones, takes messages, and provides responses. Elevates difficult questions and callers to next level.
  • May monitor department accounts and complete bookkeeping tasks.
  • Prepares correspondence for department and responds to general inquiries. Composes letters and memoranda independently. May prepare agendas and other documentation for meetings, including meeting minutes.
  • Prepares complex reports specific to unit/department
  • Answers and screens calls. Gathers information to provide appropriate response.
  • Maintains calendars for supervisor and schedules appointments with internal and external attendees, board members, supervisors, etc.
  • Coordinates with peer administrative staff on coverage and other critical matters to the operation.
  • Responds to difficult customer-related issues and resolves them accordingly.
  • May coordinate onboarding logistics for newly-hired employees.
  • Collects, verifies and enters complex unit/department-related information into database. Maintains database and keeps information current.
  • Establishes and maintains files, frequently of a confidential and/or sensitive nature.
  • May serve as sole individual responsible for school registration, substitute teacher coordination, student attendance, or other significant program associated with school operations.
  • Creates bulk mailings using databases and mail merge features.
  • May maintain inventory of materials, supplies and/or equipment. May serve as first contact for office equipment maintenance.
  • Plays significant role in office management and oversight for unit/department. Frequently provides back-up to department/unit head in his/her absence.
  • May serve on special and/or regular teams and committees.
  • Frequently provides day-to-day direction for or has responsibility for supervision of administrative positions within the department/unit.


KNOWLEDGE, SKILLS AND ABILITIES:

Comprehensive knowledge of standard office practices and terminology, procedures and equipment, and of business arithmetic. Considerable knowledge of departmental functions, school administration, organization, and policies. Ability to occasionally perform complex mathematical and statistical calculations. Ability to maintain complex clerical records and prepare reports from records. Comprehensive knowledge of business English and spelling. Ability to establish and maintain effective working relationships with employees, school officials, and the general public.

Position requires significant, comprehensive knowledge of unit/department, County policies, guidelines, and codes. Position requires broad knowledge of numerous department-specific programs, activities. Intermediate to advanced proficiency in office-related, and department/school division-specific software. Frequently provides informal technical assistance. Ability to effectively use office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to attainment of a college certificate, associate degree or diploma or its equivalent, and a minimum of two years of increasingly responsible experience in administrative and/or clerical work. Bookkeeping experience preferred.

PHYSICAL CONDITIONS AND NATURE OF WORK CONTACTS:

Regular contacts made with individuals from other internal units, outside organizations, and the general public for purposes of exchanging information which requires some judgment or interpretation. Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority. Administrative clerical work typically performed sitting in an office with occasional walking, light lifting of office items up to 30 pounds; and other limited physical activities.

PG 10 2024-25