Event Planning Coordinator
5 days ago
We are seeking a highly organized and detail-oriented Event Planning Coordinator to join our team. This role will play a key part in supporting the Events Department and other organizational functions as needed.
As an Event Planning Coordinator, you will be responsible for assisting with the logistics and coordination of in-person and virtual events. This includes researching and sourcing venues, vendors, and suppliers, updating timelines and task trackers, and building and managing event registration systems.
Key Responsibilities- Assist in researching and sourcing venues, vendors, and suppliers for events
- Support event project planning by updating timelines, task trackers, and schedules
- Build and manage event registration systems; track attendance and produce reports
- Prepare and distribute event communications, including invitations, reminders, and follow-ups
- Coordinate the purchase and shipment of supplies, event materials, and collateral; maintain inventory records
- Organize and manage speaker materials such as presentations, bios, and headshots
- Help arrange catering, audiovisual requirements, and other vendor services for events
- Maintain and update event documents, including attendee guides, rooming lists, and logistics checklists
- Provide onsite support during in-person events, including setup, registration, and troubleshooting, acting as onsite event lead at various in-person events
- Facilitate and support virtual meetings as needed
- A Bachelor's degree and at least 1-2 years of post-college event experience
- Proficiency in virtual and hybrid work environments and tools (e.g., Zoom and Teams)
- Fluency in MSFT Office
- Strong technical skills (Cvent knowledge preferred; familiarity with Salesforce and Asana is a plus)
- Strong oral/written communication skill
We offer a competitive salary range of $50,000 - $65,000 per year, depending on experience. Additionally, we provide a comprehensive benefits package, including health care, retirement plan, paid time off, and work from home options.
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