Administrative Assistant

3 weeks ago


Miami, United States Affinity Management Services Full time

Job Type

Full-time

Description

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for the last 14 years We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.

Position Summary:

Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities meeting arrangements, preparing reports and maintaining appropriate filing systems.

Essential responsibilities:

  • Customer Services in answering the phone and emails and respond to what are the properties' needs.
  • Address unit owners inquires or walk-in.
  • Help process purchases and leases applications.
  • Check in clubhouse guest (if applied)
  • Check in vendors who come onto the property.
  • Update Owners/Tenants in Directory or any information
  • Ability to access and accurately input information using a computer system.
  • Performs tasks assigned by management. (Excellent verbal, comprehension, listening and problem-solving skills).
  • Maintain a clean and organization, have general task assistance.
  • Courier Request, return and distribute mail.
  • Work holidays and weekends if needed.
\

Requirements

Hours:

Monday - Friday 8:30 am -5:00 pm

Salary depends on experience.

$21.00 - $22.00

SKILLS, KNOWLEDGE & ABILITIES REQUIRED:

Education/Training/Certifications/Licenses:
  • High school diploma/GED equivalent required.
  • Amazing interpersonal abilities
  • Experience within the Property Management, Condo/HOA Law or Real Estate industries
  • Knowledge of Architectural Modification processing procedures
  • Strong Administrative Support Experience
  • Familiarity with the hospitality industry is a plus.
  • Willingness to maintain confidentiality.
  • Time management skills
Language requirements:

Bilingual is desirable.

Additional Requirements:
  • Requires a minimum of (2) year's in customer service in the hospitality industry or similar.
  • Excellent oral and written communication with interpersonal skills.
  • Empathy and friendly phone manners required.
  • Is able work with a computer hardware/software is a must.
  • Have top of the line organizational skills and handle multitasks at once.
  • Must be able to stand and move throughout office and continuously perform essential job functions with or without reasonable accommodations for the entire shift.
Who We Are:

At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments.

Our Values:

We lead with the following values:
  • Relationship Oriented: We exceed expectations and build lasting relationships.
  • Teamwork: We collaborate and take collective ownership of our clients' needs.
  • Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development.
  • Solutions Oriented: We anticipate, adapt, and implement the right strategy and process.

What We Offer:

We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including:

- Fully paid medical insurance

- Voluntary dental, vision, life insurance, and short-term disability

- 401(K) Plan after 90 days of employment

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

Salary Description

$21.00 - $22.00

  • Miami, United States PrideStaff Full time

    Administrative Assistant Job Responsibilities As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create...


  • Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in Miami, Florida. This role is primarily involved in the industry of administrative support, providing assistance through various tasks such as customer service, data entry, and email correspondence. As an Administrative Assistant, you...


  • Miami, United States Blue Mountain Loans Full time

    We are seeking a highly organized and detailoriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. Key Responsibilities: Organize and schedule...


  • miami, United States Bigfoot Construction Inc Full time

    Company DescriptionBigFoot Construction in Miami, FL offers superior impact window installations, interior and exterior renovations, and remodeling services. From kitchen and bathroom projects to large-scale residential additions, we deliver quality results on time and within budget. Our commitment to excellence and customer service sets us apart in the...


  • Miami, United States SNI Companies Full time

    Job Details Actively seeking out Administrative Professionals for placement in the Doral, Medley Hialeah areas. Job Summary An administrative/clerk assistant will be responsible for organizing, coordinating, and monitoring the office work-flow. Will provides comprehensive administrative support to ensure efficient operation of the office. The role involves...


  • Miami, Florida, United States Automotive Art Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Art. The successful candidate will be responsible for providing administrative support to our Senior Executive Management team, including tasks such as:Managing electronic and physical inboxes, distributing invoices and related...


  • Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Aventura, Florida, within the E-Business/Commerce industry. The role will primarily involve administrative tasks and office coordination in a physical workplace.Responsibilities:• Serve as a point person for office-related tasks and...


  • Miami, United States TalentoHC Full time

    TalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.Administrative Assistant – Accounting Team SupportJob Description:We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing...


  • miami, United States TalentoHC Full time

    TalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.Administrative Assistant – Accounting Team SupportJob Description:We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing...


  • Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12

    We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...


  • Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Miami, Florida. The role will be based in a dynamic environment where you will be required to handle various administrative and clerical tasks. As an Administrative Assistant, you will be a critical part of the team responsible for...


  • miami, United States Ascendo Resources Full time

    Seeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...


  • miami, United States Ascendo Resources Full time

    Seeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...


  • Miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • Miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • miami, United States Vima Foods Full time

    Administrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...


  • Miami, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Medley, Florida, 33178, United States. The role will involve a variety of administrative tasks in a supportive environment. You will be a key player in our customer service team, handling inbound calls, and maintaining accurate data...


  • Miami, United States Guardian Angel Research Center Full time

    Guardian Angel Research Center is looking for a skilled Administrative Assistant to support our dynamic team. In this role, you will perform a range of administrative tasks, ensuring that our operations run smoothly and efficiently. Your responsibilities will include managing schedules, organizing meetings, handling correspondence, and maintaining filing...


  • Miami, United States Family Central Full time

    ***This is a Bilingual in English and Spanish role*** Little Cruisers, a NAEYC accredited child care center located at the Port of Miami is looking for a Bilingual Administrative Assistant to join our team! This position provides general administrative and clerical support to the Little Cruisers Child Care Center, program, staff and parents. The...