Administrative Assistant
2 weeks ago
TalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.
Administrative Assistant – Accounting Team Support
Job Description:
We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing documents, assisting with data entry, and processing expense reports, with an emphasis on accuracy and confidentiality. The ideal candidate will have at least 2+ years of experience in administrative support within a professional office setting and familiarity with QuickBooks.
Responsibilities:
- Provide dedicated administrative support to the accounting team, ensuring the seamless organization and management of financial documents.
- Organize, file, and maintain both physical and digital records with a high degree of accuracy and confidentiality.
- Print, copy, and distribute documents as requested by the accounting team.
- Assist with data entry tasks in QuickBooks, ensuring accuracy and attention to detail.
- Collect, organize, and process expense reports and receipts, following family office protocols.
- Manage the preparation of financial documents, including gathering necessary information and materials.
- Perform general administrative duties, including answering calls, managing correspondence, and coordinating office supplies.
- Support special projects and ad-hoc tasks as needed to facilitate the accounting team’s efficiency.
Requirements:
- 2+ years of experience in an administrative support role, preferably within an accounting, finance, or family office environment.
- Proficiency in QuickBooks and strong data entry skills.
- Highly organized, detail-oriented, and capable of handling sensitive information with discretion.
- Strong written and verbal communication skills.
- Ability to prioritize multiple tasks effectively in a fast-paced, professional environment.
Preferred Qualifications:
- Familiarity with general accounting principles and financial documentation.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience working in a family office or other private, high-net-worth environments.
This position offers an excellent opportunity to contribute to the success of a dynamic accounting team within a family office. If you are a motivated, detail-oriented individual with a passion for supporting accounting functions, we encourage you to apply
Talento Human Capital Management is an equal opportunity employer. People are at the center of what we do Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds, perspectives, and skills is how.
People + Passion + Perseverance = Progress.
About Talento:
Talento Human Capital Management provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the Americas, Europe and Asia.
-
Administrative Assistant
2 weeks ago
Miami, United States PrideStaff Full timeAdministrative Assistant Job Responsibilities As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create...
-
Administrative Assistant
3 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a long-term contract employment opportunity for an Administrative Assistant in Miami, Florida. This role is primarily involved in the industry of administrative support, providing assistance through various tasks such as customer service, data entry, and email correspondence. As an Administrative Assistant, you...
-
Administrative Assistant
1 week ago
Miami, United States Blue Mountain Loans Full timeWe are seeking a highly organized and detailoriented Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. Key Responsibilities: Organize and schedule...
-
Administrative Assistant
4 weeks ago
miami, United States Bigfoot Construction Inc Full timeCompany DescriptionBigFoot Construction in Miami, FL offers superior impact window installations, interior and exterior renovations, and remodeling services. From kitchen and bathroom projects to large-scale residential additions, we deliver quality results on time and within budget. Our commitment to excellence and customer service sets us apart in the...
-
Administrative Assistant
1 month ago
Miami, United States BigFoot Construction Full timeCompany DescriptionBigFoot Construction in Miami, FL offers superior impact window installations, interior and exterior renovations, and remodeling services. From kitchen and bathroom projects to large-scale residential additions, we deliver quality results on time and within budget. Our commitment to excellence and customer service sets us apart in the...
-
Administrative Assistant
2 weeks ago
Miami, United States SNI Companies Full timeJob Details Actively seeking out Administrative Professionals for placement in the Doral, Medley Hialeah areas. Job Summary An administrative/clerk assistant will be responsible for organizing, coordinating, and monitoring the office work-flow. Will provides comprehensive administrative support to ensure efficient operation of the office. The role involves...
-
Administrative Assistant
4 weeks ago
Miami, Florida, United States Automotive Art Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Automotive Art. The successful candidate will be responsible for providing administrative support to our Senior Executive Management team, including tasks such as:Managing electronic and physical inboxes, distributing invoices and related...
-
Administrative Assistant
5 days ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Aventura, Florida, within the E-Business/Commerce industry. The role will primarily involve administrative tasks and office coordination in a physical workplace.Responsibilities:• Serve as a point person for office-related tasks and...
-
Administrative Assistant
2 weeks ago
Miami, United States TalentoHC Full timeTalentoHC is actively partnered with a family office seeking an Administrative Assistant to support the accounting team.Administrative Assistant – Accounting Team SupportJob Description:We are seeking a skilled and organized Administrative Assistant to directly support the accounting team of our family office. This role requires experience in managing...
-
Administrative Assistant
6 months ago
Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
-
Administrative Assistant
2 weeks ago
miami, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
2 weeks ago
miami, United States Ascendo Resources Full timeSeeking an Administrative Assistant for a Financial Services Firm in Miami! This person will be responsible for supporting various administrative and operational functions. The ideal candidate will have previous administrative experience and will support staff and serve as the first point of contact for visitors. Responsibilities:Oversee daily office...
-
Administrative Assistant
2 weeks ago
miami, United States Vima Foods Full timeAdministrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...
-
Administrative Assistant
1 week ago
Miami, United States Vima Foods Full timeAdministrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...
-
Administrative Assistant
2 weeks ago
miami, United States Vima Foods Full timeAdministrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...
-
Administrative Assistant
2 weeks ago
Miami, United States Vima Foods Full timeAdministrative Assistant open position is a great opportunity to join Vima Foods.We are an international food retailer,that is located in 7 countries, including USA, Mexico,Panama, Dominican Republic, Cuba, Spain and China. So we are a global business organization,working all teams connected to deliver food solutions to our customers.Vima Foods is currently...
-
Administrative Assistant
4 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Administrative Assistant to join our team in Miami, Florida. As an Administrative Assistant, you will have a central role in ensuring our operations run smoothly and efficiently. You will be tasked with handling inbound calls, providing excellent customer service, and managing data entry tasks. This role...
-
Administrative Assistant
3 weeks ago
Miami, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Medley, Florida, 33178, United States. The role will involve a variety of administrative tasks in a supportive environment. You will be a key player in our customer service team, handling inbound calls, and maintaining accurate data...
-
Administrative Assistant
14 hours ago
Miami, United States Guardian Angel Research Center Full timeGuardian Angel Research Center is looking for a skilled Administrative Assistant to support our dynamic team. In this role, you will perform a range of administrative tasks, ensuring that our operations run smoothly and efficiently. Your responsibilities will include managing schedules, organizing meetings, handling correspondence, and maintaining filing...
-
Administrative Assistant
2 weeks ago
Miami, United States Family Central Full time***This is a Bilingual in English and Spanish role*** Little Cruisers, a NAEYC accredited child care center located at the Port of Miami is looking for a Bilingual Administrative Assistant to join our team! This position provides general administrative and clerical support to the Little Cruisers Child Care Center, program, staff and parents. The...