Facilities Coordinator

1 month ago

Seattle, United States C&W of Washington, Inc Full time

Job Title Facilities Coordinator Job Description Summary The Facilities Coordinator provides assistance to the facility management team to ensure successful service delivery of the client facility needs. Directly supports the facility management team with on-going facility and team related responsibilities. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIES * Provide general overall facility management services, including continuous monitoring of office/facility * Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery * Follow up with clients to ensure customer satisfaction * Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action * Remain knowledgeable regarding all operational aspects of building systems * Coordinate with outside contractors for the service and repairs of equipment * Follow protocol for effective building-specific maintenance and safety procedures * Maintain on-going communication with contractors, client, and team * Assist with site inspection within the assigned building portfolio * Create work orders and assign work orders to the engineering staff, subcontractors, and vendors * Report on open and closed work orders and check the status of open work orders with the assigned party * Request, review, and submit work orders, bids, and proposals from vendors * Verify final invoice pricing and process payments in a timely manner * Assist in the monitoring and assessment of vendor performance * Train vendors on work order and billing procedures * Manage complex work orders such as environmental issues and disaster recovery * Manage service and performance of vendors and landlords for timely completion of jobs * Create and record appropriate written communication between all parties * Schedule and document maintenance and repairs on building equipment * Communicate frequently with client, landlords, and vendors to resolve issues and provide project status updates * Provide process and procedures training and direction to new associates * Coordinate special events in support of client * Assist with measuring and reporting key performance indicators against service level agreements * Provide facilities helpdesk services on behalf of the client(s) and monitor internal/external workflow for all facilities cases to ensure consistent quality of service and work product KEY COMPETENCIES 1. Communication Proficiency (oral and written) 2. Customer Focus 3. Initiative 4. Sense of Urgency 5. Multi-Tasking 6. Detail Oriented 7. Financial Knowledge 8. Time Management Skills 9. Team Orientation IMPORTANT EDUCATION * High school diploma or a General Equivalency Diploma (GED) required * Associates or Bachelors degree in facilities management, building, business or other related field preferred IMPORTANT EXPERIENCE * A minimum of 1 year of work experience in an administrative, accounting or tenant services capacity * Experience with data entry, expansive reporting, filing, answering phones, scheduling and communications * Previous customer service experience * Prior experience working in the facilities/property management, commercial real estate or professional services industries preferred ADDITIONAL ELIGIBILITY QUALIFICATIONS * Working knowledge of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes * Proficient in understanding management agreements and contract language * Working knowledge of computer software programs and base building systems * Computer proficiency with Microsoft Office Suite (MS Word, Excel and PowerPoint) * Demonstrated ability to exercise good judgment * Excellent interpersonal skills * Ability to work a flexible schedule as needed, including but not limited to overnight travel

  • Facilities Coordinator

    1 month ago

    Seattle, United States Aerotek Full time

    **Facilities Coordinator****Overview:**· Pay: $26.50 - $37 an hour· Schedule: 6:00am – 2:30pm (Monday – Friday)· Location: Seattle, WA (Georgetown)· Weekly pay**Job Description:**Local non-profit clinic system looking to hire a Facilities Coordinator to oversee facilities services at their 50+ locations throughout the Seattle area. This position will...

  • Facilities Coordinator

    4 days ago

    Seattle, United States Aerotek Full time

    **Facilities Coordinator****Overview:**· Pay: $26.50 - $37 an hour· Schedule: 6:00am – 2:30pm (Monday – Friday)· Location: Seattle, WA (Georgetown)· Weekly pay**Job Description:**Local non-profit clinic system looking to hire a Facilities Coordinator to oversee facilities services at their 50+ locations throughout the Seattle area. This position will...

  • Facilities Coordinator

    2 weeks ago

    Seattle, United States Aerotek Full time

    Facilities CoordinatorOverview: •Pay: $26.50 - $37 an hour•Schedule: 6:00am - 2:30pm (Monday - Friday)•Location: Seattle, WA (Georgetown)•Weekly pay Job Description:Local non-profit clinic system looking to hire a Facilities Coordinator to oversee facilities services at their 50+ locations throughout the Seattle area. This position will be on-site at...

  • Facilities Coordinator

    1 month ago

    Seattle, United States Aerotek Full time

    **Facilities Coordinator** **Overview:** Pay: $26.50 - $37 an hour Schedule: 6:00am 2:30pm (Monday Friday) Location: Seattle, WA (Georgetown) Weekly pay **Job Description:** Local non-profit clinic system looking to hire a Facilities Coordinator to oversee facilities services at their 50+ locations throughout the Seattle area. This position will be...

  • Facilities Coordinator

    4 weeks ago

    Seattle, United States JLL Full time

    The Facilities Coordinatorwill provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved. Service...

  • Facilities Coordinator

    1 month ago

    Seattle, United States PitchBook Full time

    At PitchBook, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We're deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company. Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that...

  • Facilities Coordinator

    1 month ago

    Seattle, United States WaveDivision Holdings LLC Full time

    Description Location: Seattle, WA Astound Broadband, the sixth-largest telecommunications provider in the United States, is a leading supplier of cutting-edge technology and communications services-and applicants like you make it all possible. To develop your career, we provide one-on-one training and coaching, a supportive work environment and the...

  • Facilities Coordinator

    2 days ago

    Seattle, United States TBG | The Bachrach Group Full time

    Our Team is helping a great Real Estate Company find a Facilities Coordinator.Must have a BA degree in Facility EngineeringMust have 2+ years of knowledge of building systems, etcSalary is 65-85k

  • Facilities Coordinator

    4 days ago

    Seattle, United States TBG | The Bachrach Group Full time

    Our Team is helping a great Real Estate Company find a Facilities Coordinator.Must have a BA degree in Facility EngineeringMust have 2+ years of knowledge of building systems, etcSalary is 65-85k

  • Facilities Coordinator

    5 days ago

    Seattle, United States The Bachrach Group Full time $75,000 - $85,000

    Job DescriptionJob DescriptionNational Real Estate firm is currently seeing a Facilities Coordinator for one of their properties in Seattle, WA.The ideal person has 4+ years of Facilities experience and looking to get their foot in the door with a growing firm.The position is paying up to $85K and the company would like to hire ASAP.Responsibilities:Oversee...

  • Facilities Coordinator II

    2 weeks ago

    Seattle, United States Blue Origin Full time

    At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our diverse team of problem solvers as we add new chapters to the history of spaceflight! Title: Facilities...

  • Facilities Coordinator

    3 days ago

    Seattle, United States The Bachrach Group Full time

    Career Opportunity!! Join an elite Real Estate / Property Management firm in the Facilities Coordinator role. Essential Duties and Responsibilities: Assist in managing the day to day tasks of the 3rd party janitorial, maintenance, security, and garage staff. Interact and communicate with tenants to ensure maintenance and repairs are handled properly...

  • Office Facilities Coordinator

    3 days ago

    Seattle, Washington, United States ASK Consulting Full time

    Job OverviewImportant Note: All applicants must be directly employed by ASK Consulting and cannot be subcontracted. Sponsorship is not available at this time.Position: Office Facilities Coordinator (Part-Time)Location: Seattle, WA (Onsite Role)Contract Duration: 6 MonthsCompensation: $30/hr on W2Role Summary:The Office Facilities Coordinator plays a crucial...

  • Facilities Operations Coordinator

    3 days ago

    Seattle, Washington, United States ACL Digital Full time

    Facilities Operations Coordinator (Part-Time)Location: Seattle, WAContract Duration: 4 MonthsPosition Overview:This role requires a presence on-site, ensuring a welcoming environment for all visitors and staff.Working Hours:10:00 AM - 3:00 PM, three days a week, totaling 15 hours.Preferred days are Tuesday, Wednesday, and Thursday, with flexibility...

  • Facilities Operations Coordinator

    1 week ago

    Seattle, Washington, United States ACL Digital Full time

    Facilities Operations Coordinator (Part-Time)Location: Seattle, WAContract Duration: 4 MonthsPosition Overview:This role requires 100% onsite presence.Working Hours: 10:00 AM - 3:00 PM, standard shift.Schedule: 3 days a week, totaling 15 hours per week.Preferred days include Tuesday, Wednesday, and Thursday, with flexibility available.Bike storage facilities...

  • Facilities Coordinator III

    7 days ago

    Seattle, United States Blue Origin Full time

    At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our diverse team of problem solvers as we add new chapters to the history of spaceflight! We are a diverse team of...

  • Facilities Coordinator

    2 days ago

    Seattle, United States TBG | The Bachrach Group Full time

    Career Opportunity!! Join an elite Real Estate / Property Management firm in the Facilities Coordinator role.Essential Duties and Responsibilities:Assist in managing the day to day tasks of the 3rd party janitorial, maintenance, security, and garage staff.Interact and communicate with tenants to ensure maintenance and repairs are handled properly and...

  • Facilities Coordinator

    2 days ago

    Seattle, United States TBG | The Bachrach Group Full time

    Career Opportunity!! Join an elite Real Estate / Property Management firm in the Facilities Coordinator role.Essential Duties and Responsibilities:Assist in managing the day to day tasks of the 3rd party janitorial, maintenance, security, and garage staff.Interact and communicate with tenants to ensure maintenance and repairs are handled properly and...

  • Facilities Operations Coordinator

    1 week ago

    Seattle, Washington, United States ACL Digital Full time

    Position: Facilities Services Assistant IJob ID: TW1JPLocation: Seattle, WAContract Duration: 4 MonthsCompensation: $32 per hour on W2Overview:The Facilities Services Assistant plays a crucial role in supporting the operational efficiency of the workplace environment. This position is designed for individuals who are energetic and personable, serving as the...

  • Office Coordinator and Facilities Support

    1 week ago

    Seattle, Washington, United States TEKsystems Full time

    Office Coordinator and Facilities Support at TEKsystemsTEKsystems is in search of a committed Office Coordinator and Facilities Support professional to contribute to their vibrant team.Position Overview:Guarantee that all facility services are executed at an exemplary level to surpass client expectations.Offer extensive administrative assistance for the site...