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Facilities Coordinator

2 months ago

Seattle, United States TBG | The Bachrach Group Full time

Career Opportunity Join an elite Real Estate / Property Management firm in the Facilities Coordinator role.


Essential Duties and Responsibilities:


  • Assist in managing the day to day tasks of the 3rd party janitorial, maintenance, security, and garage staff.
  • Interact and communicate with tenants to ensure maintenance and repairs are handled properly and efficiently
  • Support tenant meetings through scheduling and agenda creation.
  • Maintain tenant and vendor contact lists.
  • Follow up with tenants to ensure satisfaction with tenant work requests.
  • Work with our third party insurance certificate vendor BCS to maintain current and complete certificates of insurance for all tenants and vendors.
  • Responsible for drafting and sending distribution email blasts to tenants.
  • Assist in planning tenant events.
  • Provide Unifier (major projects accounting program) support to both Capital Projects and Asset Service Teams including project set up, budget revisions, invoice processing, etc.
  • Support Regional Leadership through meeting scheduling, expense report generation and other administrative duties.
  • Participate in the ongoing development and support of our tenant workorder and preventative maintenance system (Angus).
  • Special projects/assignments as needed


Qualifications and Experience:


  • Bachelor’s degree in Facility Engineering, or related technical field preferred
  • Knowledge of building systems, systems commissioning, and systems design
  • Working knowledge in the field of property management, building design and/or real estate, with an interest in lab space, highly desirable
  • Excellent verbal and written communication skills
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook). Familiarity with CAD, BMS systems and maintenance work request systems a plus.
  • Client service-oriented attitude a must
  • High attention to detail and organizational skills
  • Proficient problem-solving, analytical, and ability to follow directions a must