Administrative Coordinator

6 days ago


East Providence, United States Lifespan Full time

Summary:

The Pediatric Anxiety Research Center at Bradley Hospital is an integrated research and clinical center nationally recognized in pediatric OCD and anxiety. PARC is affiliated with the Warren Alpert Medical School of Brown University and encompasses research projects outpatient services and an Intensive Treatment Program for OCD and related disorders.

Under the supervision of the Director and Associate Director of PARC the Administrative Coordinator performs a wide variety of administrative duties including maintaining research and center record-keeping updating center website scheduling internal and external meetings for research faculty as needed assisting with draft reports and formatting of publication and supporting day to day operations of the center (e.g. ordering office supplies IT requests volunteer onboarding).

Responsibilities:

Completes a wide range of word-processing tasks which include correspondence personnel profiles meeting agendas lists forms tables charts records statistical tables etc. May also take and transcribe meeting minutes and dictation.

On the basis of general instruction may assist in the preparation of periodic administrative and research reports statements drafts special reports or summaries.


Help prepare grant applications which may include assisting with tracking materials typing sections of grant preparing appendices of grant and working with PARC research faculty on all aspects of the application.

Assists researcher(s) or their designated representatives in preparation of administrative aspects of research grants.

Assists the Associate Director with PARC and Office of Research Administration on research and center budgeting. Helps to reconcile any discrepancies.

Assists in preparing manuscripts for publication including complete manuscript production using reference software for the insertion of references into manuscripts in accordance with the reference format appropriate to each journal. Supports updating faculty Biosketches and CVs.

Requisitions regularly used office supplies with authority to sign for purchases within specified limits.

Supports updating center website including research projects faculty profiles and general information as needed.

Manages volunteer on-boarding process at PARC. Support scheduling for onboarding for PARC new hires.

Assist with scheduling annual performance evaluation process for research Center staff.

Prepare distribute/present internal Center-wide communications and announcements related to the Center and/or hospital operations.

Support the utilization of systems and metrics for tracking monitoring and reporting on Center activities and accomplishments.

Represents the program in dealing with other departments.

Performs other related duties as assigned by the Director and/or Associate Director of PARC.

Other information:

BASIC KNOWLEDGE:

Bachelor*s degree preferred or equivalent combination of work and education experience.

Strong proficiency in word processing and spreadsheet applications required; knowledge of databases graphics programs and reference programs highly desirable.

Excellent written and oral communication and interpersonal skills required.

EXPERIENCE:

Three year administrative experience with some experience in grant or research preparation/execution preferably in a university research setting.

INDEPENDENT ACTION:

Works independently establishing own work plan and priorities to assure timely completion of all activities; refers problems to Management for clarification of priorities and procedures.

SUPERVISORY RESPONSIBILITY:

The Administrative Coordinator may orient new staff to office systems and processes and in consultation with the Director and Associate Director ensures division priorities and projects for support staff are appropriately distributed and completed on time.

Brown University Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Bradley Hospital USA:RI:East Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union

Test

Apply

  • East Providence, United States Brown University Health Full time

    Summary: The Pediatric Anxiety Research Center at Bradley Hospital is an integrated research and clinical center nationally recognized in pediatric OCD and anxiety. PARC is affiliated with the Warren Alpert Medical School of Brown University and encompasses research projects outpatient services and an Intensive Treatment Program for OCD and related...


  • Providence, Rhode Island, United States Hub Technology Group Full time

    As an Administrative Coordinator at Hub Technology Group, you will be responsible for providing complex administrative support to our team. Your duties will include calendaring, document management, front desk support, scheduling, and clerical tasks.You will analyze operational information and prepare detailed reports of your findings. Additionally, you will...


  • Providence, United States Brown University Health Full time

    Summary: Under the direct supervision of the Principal Investigator and Leadership the Administrative Coordinator will provide high-level administrative support to assigned research and programmatic activities associated with various clinical and public health projects. Projects will include those related to HIV prevention HIV education pre-exposure...


  • Providence, Rhode Island, United States LifeSpan Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Miriam Hospital in Providence, RI. As an Administrative Assistant, you will provide administrative support to our department, ensuring the smooth operation of our daily activities.Key ResponsibilitiesPrepare and edit a variety of materials,...


  • Providence, Rhode Island, United States LifeSpan Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at The Miriam Hospital in Providence, RI. As a key member of our support staff, you will provide administrative support to our directors and teams, ensuring the smooth operation of our department.Key ResponsibilitiesPrepare and edit various documents, reports,...


  • Providence, Rhode Island, United States eTeam Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at eTeam. The successful candidate will be responsible for providing administrative support to our Benefits team, including managing leave and accommodations processes.Key Responsibilities:Manage leave and accommodations processes, including...


  • Providence, Rhode Island, United States Abacus Full time

    Job Title: Administrative Coordinator - AbacusJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Abacus. The successful candidate will be responsible for coordinating scheduling for surgical procedures and preadmission testing, working with physician's offices to determine requirements and availability, and gathering...


  • Providence, United States The Contingent Plan Full time

    Job Description The Contingent Plan is actively recruiting an experienced administrative coordinator for a healthcare delivery client in the Providence area. This is a temporary assignment that is expected to last 3 months. The position is onsite, so the client is only considering local candidates at this time. This is an immediate need, so the client will...


  • Providence, Rhode Island, United States eTeam, Inc. Full time

    Job Summary:We are seeking an experienced Administrative Coordinator to support our Leave and Accommodations team at eTeam, Inc. The successful candidate will be responsible for providing administrative support, including reporting, data management, and communication with university partners and employees.Key Responsibilities: Run reports within our System...


  • Providence, Rhode Island, United States Providence College Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to provide administrative support to the Department Chair and the Director of Phi Sigma Tau. The successful candidate will be responsible for managing the department budget, preparing reimbursement and remittance forms, and processing payments. Additionally, they will assist with scheduling...


  • Providence, Rhode Island, United States eTeam Full time

    Job Title: Leave and Accommodations Administrative CoordinatorWe are seeking a highly organized and detail-oriented Leave and Accommodations Administrative Coordinator to join our team at eTeam. The successful candidate will be responsible for providing administrative support to our Leave and Accommodations team, ensuring seamless day-to-day operations and...


  • East Stroudsburg, Pennsylvania, United States Club Wyndham Resort Full time

    Administrative Assistant IIClub Wyndham Shawnee Village Resort is seeking an experienced Administrative Assistant II to join our Title Services Department. As a key member of our team, you will provide administrative support to our staff of over 100 employees, including 8 Managers and 4 Supervisors.Key Responsibilities:Generate reports and maintain accurate...


  • Providence, Rhode Island, United States Providence College Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to provide administrative support to the Department Chair and the Director of Phi Sigma Tau. The successful candidate will be responsible for managing the department budget, preparing reimbursement and remittance forms, and processing payments. Additionally, they will assist with producing...


  • East Providence, United States University Orthopedics Full time

    Job Description: Administrative Assistant Location: East Providence GENERAL SUMMARY OF DUTIES: Responsible for performing a variety of duties specific to the appropriate scheduling of patient office visits for the Physician. Exceptional organizational skills and people skills are needed. Principle duties and responsibilities: Ensure that all appropriate...


  • East Stroudsburg, Pennsylvania, United States Pyramid Healthcare Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pyramid Healthcare Inc. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our staff and clients.Key ResponsibilitiesManage the front office, including...


  • East Providence, Rhode Island, United States The Hire LLC Full time

    The Hire LLC is seeking a skilled Health Information Specialist to streamline program-level EHR processes at the BH Link. This unique role will be central to the quality assurance of health record processes, streamlining both billing and care coordination systems. The Health Information Specialist will be highly collaborative, involving a mix of...


  • Providence, Rhode Island, United States UFP Technologies Full time

    About UFP TechnologiesUFP Technologies is a global leader in the design, development, and manufacture of class III medical device packaging primarily for catheters and guidewires.Our experience in packaging, assembly, and distribution encompasses multiple continents and the largest medical device companies in the world.We offer a competitive benefits...


  • East Los Angeles, California, United States Reliable Resources Agency Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and bilingual Administrative Assistant to join our team at Reliable Resources. The ideal candidate will possess strong computer skills, particularly in Outlook and Excel, and be fluent in both English and Spanish.Key Responsibilities:Assist with application intake and processing.Manage...


  • Providence, Rhode Island, United States The Contingent Plan Full time

    Job SummaryThe Contingent Plan is seeking an experienced Administrative Coordinator to join our team in the Providence area. This is a temporary assignment that is expected to last 3 months. The position is onsite, so we are only considering local candidates at this time. This is an immediate need, so we will move quickly with candidates. Unfortunately, we...


  • East Los Angeles, California, United States Reliable Resources Agency Full time

    Job Title: Bilingual Administrative AssistantLocation: Los Angeles, CACompany: Reliable ResourcesJob Summary:We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to join our team at Reliable Resources. The ideal candidate will be fluent in both English and Spanish, possess strong computer skills, and have excellent...