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Human Resources Generalist I

1 month ago

Idaho Falls, United States Bonneville County Full time

June 26, 2024

To: All Interested Persons

Bonneville County is now accepting applications for the following position:

Position: Human Resources Generalist I

Starting Salary: Pay Grade 10 - starting salary $17.19 per hour

Work Hours: 40 hours a week

Closing Date: Applications will be accepted until August 26, 2024 or when position is filled, whichever comes first.

* Candidates will be reviewed continuously and interviews will begin the week of July 15th.

GENERAL PURPOSE

Perform moderately skilled administrative support across multiple levels of management, employees and key functional areas of Human Resources and other related work.

SUPERVISION RECEIVED

Works under the supervision of the Human Resource Director. Receives immediate supervision on technical and complex projects with an expectation of advancing towards independent work as proficiency and knowledge increases.

SUPERVISION EXERCISED

None.

ESSENTIAL FUNCTIONS

Act as initial contact for Human Resources. Respond to/or direct calls and inquiries to appropriate personnel County-wide. Assist with all day-to-day functions and projects including but not limited to; recruitment process life-cycle, employee orientations, benefits, employee labor relations, employee professional development, employee record retention, compensation and job analysis/classification.

Assist with performing routine tasks required to administer and execute day-to-day functions related to all Onboarding processes including but not limited to, screening of applicants, scheduling interviews, scheduling pre-employment screening, creating new hire packets, conducting orientations.

Assist with Offboarding processes by reviewing benefits continuation, leave payouts and/or retirement benefits, if applicable, with terminating employees, close out employee records and work with Payroll on any applicable vendor notifications.

Create and maintain a variety of confidential computerized and hard copy files and records for employees, related programs and classification and compensation; receive and process personnel action forms; update employee records to reflect status changes including all onboarding and offboarding processes.

Assist with monitoring scheduled personnel actions related to promotions, general pay raises, terminations, and leave; monitor performance evaluation review dates and assist with notifications to department heads of deadlines.

Assist in benefit program administration; orient employees to program options and provisions; respond to questions and problems related to benefits and claims; performs routine research as needed to determine answers to problems and questions.

Assist with continued development and coordination of events pertaining to the functions of the Human Resources office such as service awards, benefit and employment fairs.

Maintain department computer files and records; prepare correspondence, reports, announcements, memos, and related communications; assist with office supply orders and monitoring expenditures; under the direction of the department director and/or elected official; create or revise various forms.

Assist with receiving and processing worker's compensation claims, requests for Family and Medical Leave (FMLA) and other types of special leaves; assist with reviewing employee unemployment records and processes related to claims.

Assist with clerical maintenance functions related to updating classification program, position descriptions, salary schedules, etc.; assist in preparing and completing various surveys and reports as required by state and federal agencies in monitoring employment practices and procedures (EEO/AAP).

Assist mail room clerk and may provide back‑up for Recording Clerks and Commissioner's Office.

Bonneville County has an expectation that employees maintain regular, reliable patterns in their work product and attendance.

Perform other job-related duties as assigned or required.

MINIMUM QUALIFICATIONS

1. Educations and Experience:

A. Graduation from a standard senior high school plus one year of post high school education or training in general office practices and administration or a related field

AND

B. Two (2) years' experience performing the above or related duties;

OR

C. An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities:

Some knowledge of basic procedures related to recruitment and selection; generally accepted Personnel policies and procedures; benefits programs; interpersonal communication technique; modern office practices and procedures; strong organization skills to maintain accurate records and manage multiple tasks efficiently; alphabetical and numeric filing and documenting; English composition, spelling, grammar, punctuation, etc.; telephone etiquette; standard office equipment operation; computerized word processing, equipment and programs; computerized data base management and program applications; spreadsheet uses and applications; of Human Resources Management (HRM) theory, methods, and practices; benefit, retirement, and compensation laws and guidelines; federal and state laws as they apply to HRM practices.

Ability to maintain confidentiality, multi-task, learn and understand in a short period of time complex aspects of a personnel system; prepare technical reports, documents and agreements; analyze a variety of routine HRM issues and problems and make determinations relative to policy compliance; communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with professionals, executives, department heads, employees throughout the organization, co‑workers and the public; work independently or with minimal supervision and deal effectively with stress caused by work load, management/supervisory relationships and time deadlines.

3. Special Qualifications:

Highly proficient computer, keyboard and 10-Key skills.

4. Work Environment:

Work is performed in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities, not generally involving muscular strain, but do require physical activities related to mobility, stooping, sitting, reaching, talking, hearing and seeing. Common eye, hand, finger dexterity is required to perform essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, critical thinking and guided or independent problem solving.

AA/EOE/ADA - Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations.