Office Manager

2 weeks ago


Indianapolis, United States Indiana Alarm, LLC Full time

Benefits:

Simple IRA

Competitive salary

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Benefits/Perks

Competitive Compensation

Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Answer Phones, route calls, take messages, provide answers to general inquiries and maintain the log of inquiries as required

Greet and direct office visitors

general upkeep and cleanliness of office; stocking of office supplies and placing supply orders

basic data entry

Communicate and respond effectively and in a timely manner any messaging or correspondence relating to clients and company personnel

Schedule consultations and appointments for sales associate;

Scheduling and confirming service calls for technicians (service appts, new installations, etc.)

Prepare invoices for mailing

Schedule fire alarm inspections, confirm inspections with clients, prepare pre inspection and post inspections paperwork; ensure process is complete

Assist with supporting customer concerns, troubleshooting alarm codes, and answering all customer questions.

Assist with implementing new installations, scheduling, paperwork, follow up concerns, etc.)

Other job-related duties as assigned

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Takes Initiative

People-Person - Great Communication Skills


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