Executive Assistant and Office Manager

2 weeks ago

Indianapolis, Indiana, United States Alera Group Full time

Vital Incite, an Alera Group Company, is in search of an Executive Assistant/Office Manager to join their team.

If you want to be part of a company that offers great opportunities for growth and learning while making a positive impact, this might be the perfect fit for you.

Join a team where everyone is encouraged to communicate openly, collaborate, and support each other through mutual accountability and shared success.

If this resonates with you, seize the chance to contribute to this remarkable organization.

The Executive Assistant/Office Manager role involves providing high-level administrative, sales, and operational support to Vital Incite. This includes managing external public relations communications and events, assisting the Managing Partner administratively, and performing routine office management tasks. While reporting to the Managing Partner, this position collaborates closely with the entire team and clients to ensure organizational efficiency and service excellence.

  • Develop and oversee marketing communication distribution through software and social media.
  • Manage and monitor Vital Incite's communication channels, including telephonic, email, website, and social media.
  • Coordinate internal and external meetings and events, ensuring all details are addressed.
  • Handle new client introductory emails and provide marketing orientation.
  • Maintain the Managing Partner's schedule and keep them informed of commitments.
  • Arrange travel and assist with office administrative tasks such as ordering supplies and organizing calendars.
  • Prepare administrative reports and support presentation development activities.
  • Perform other assigned duties as needed.

Skills:

  • Clerical — Proficient in administrative procedures, including creating presentations and managing schedules.
  • Active Listening — Ability to listen attentively and understand others' perspectives.
  • Reading Comprehension — Understanding written content effectively.
  • Speaking — Effectively conveying information verbally.
  • Service Orientation — Actively seeking ways to assist others.
  • Writing — Communicating clearly in written form.

Technology Skills:

  • Software Proficiency — Microsoft Office Suite, Adobe Illustrator, Photoshop, and various communication platforms.
  • Video Conferencing Tools — Teams, Webex, Google Meet, GoToMeeting, Zoom.

Work Context:

  • Confidentiality — Handling confidential information with discretion.
  • Independent Action and Judgment — Making decisions on project priorities efficiently.
  • Judgment — Demonstrating excellent judgment in critical situations.
  • Supervisory Responsibility — No supervisory duties assigned.
  • Financial Authority — No financial decision-making involved.

Preferred Requirements/Qualifications:

  • Education — Bachelor's degree preferred or equivalent experience.
  • Experience — Prior experience in Executive Assistant or Communications role, client relationship management, marketing, project oversight, and event planning.

Comprehensive benefits, including medical, dental, and 401k, are offered to employees. We value diversity and provide equal opportunities for all applicants.

If you are a California resident, please review the job details prior to applying.

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