Office Manager
3 weeks ago
- Competitive Compensation
- Careers Advancement
Responsibilities
- Answer Phones, route calls, take messages, provide answers to general inquiries and maintain the log of inquiries as required
- Greet and direct office visitors
- general upkeep and cleanliness of office; stocking of office supplies and placing supply orders
- basic data entry
- Communicate and respond effectively and in a timely manner any messaging or correspondence relating to clients and company personnel
- Schedule consultations and appointments for sales associate;
- Scheduling and confirming service calls for technicians (service appts, new installations, etc.)
- Prepare invoices for mailing
- Schedule fire alarm inspections, confirm inspections with clients, prepare pre inspection and post inspections paperwork; ensure process is complete
- Assist with supporting customer concerns, troubleshooting alarm codes, and answering all customer questions.
- Assist with implementing new installations, scheduling, paperwork, follow up concerns, etc.)
- Other job-related duties as assigned
- High school diploma/GED required, some college preferred
- Previous experience as an Office Manager or similar position preferred
- Understanding of office equipment, systems, and procedures
- Skilled in Microsoft Office, Excel, and Outlook
- Excellent time management skills and ability to prioritize multiple tasks
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills
- Takes Initiative
- People-Person - Great Communication Skills
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