Executive Administrative Assistant 2
3 weeks ago
Location: Redmond, WA 98052 - On-Site
Duration: 8+ Months Contract with possibility of extension
Job Description:
Purpose of the Team: The purpose of this team is
In the global construction business. The sponsor supports the VP - across 4 different countries.
Key projects: This role will contribute to
2 Director-level calendars. One of the people they will support is branded to Microsoft and will need onboarding assistance and ROB calendar heavily.
Typical task breakdown and operating rhythm: The role will consist of
20% meetings with directors and team members answering questions / running through calendars / talking through travel plans
30% calendaring (cleaning up calendar, moving things around, answering appointment emails, etc.)
30% with lead EA with some side tasks (example: cleaning storage room, getting CVPs lunch, etc.)
20% onboarding/match-making new hires to set up onboarding (equipment ordering, connecting people on-site, making sure they know where to go/who they are talking to), learning who is who (will have help with this and be trained)
Candidate Requirements
Years of Experience Required: 2-4 overall years of experience in the field.
Degrees or certifications required: High school diploma or GED. Associates or higher would be a plus.
If they speak French, Spanish and/or Portuguese
Microsoft experience
If they have a familiarity with how construction works / lingo
Healthcare background (as they will handle PPE / Safety)
Someone friendly and outgoing / has some grit and is open to multi-tasking and take control
Global experience
Top 3 Hard Skills Required + Years of Experience
Outlook calendaring experience (2+ YOE)
Troubleshooting Experience (someone that can troubleshoot with POs and Device Ordering and can push for these things to be done) (2+ YOE)
Sharepoint Experience (2+ YOE)
Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare invoices, reports, memos, letters, financial statements, and other documents.
File and retrieve corporate documents, records, and reports.
Open, sort and distribute incoming correspondence, including faxes and emails.
Prepare responses to correspondence containing routing inquiries.
Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Ability to work independently and manage one's time.
Ability to keep information organized and confidential.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
High school diploma or GED required.
2-4 years experience required.
-
Executive Administrative Assistant 5
3 weeks ago
Pasco, United States HonorVet Technologies Full timeJob Title - Business Support and Administrative - Executive Administrative Assistant Req ID: 147799-1 Duration: 03+ Months Location: Redmond, WA Onsite Role Summary: The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical...
-
Executive Administrative Assistant 3
3 weeks ago
Pasco, United States Eateam Full timeExecutive Administrative Assistant 3 - 134174 Location: Remote, Only PST Candidates Duration: 10+ Months with possibility of extension Job Description: Purpose of the Team: This is Sales activation transformation team Key projects: This role will contribute to standard EA support, such as calendar management, arranging travels, expenses, etc. Typical...
-
Administrative Services Assistant 2
1 week ago
Pasco, United States First Tek Full timePOSITION RESPONSIBILITIES Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so. Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as...
-
Administrative Services Assistant 2
2 weeks ago
Pasco, United States First Tek Full timePOSITION RESPONSIBILITIES Note: All official drafts, documents, and recommendations, as listed below, must be reviewed, finalized, and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so. Provide a wide variety of confidential administrative/clerical support to managers and/or management staff; serve as...
-
Executive Assistant
2 weeks ago
Pasco, United States LeoLabs, Inc. Full timeAbout Us LeoLabs is the leading provider of integrated solutions that persistently monitor activity in space to reveal threats to safety and security. Through our unique global radar network and AI-enabled analytic platform, we collect millions of measurements per day across more than 21,000 objects in low Earth orbit (LEO) to maintain a living map of...
-
Senior Administrative Assistant
2 weeks ago
Pasco, United States Elite Personnel Full timeA leading non-profit organization is seeking a dedicated Senior Administrative Assistant to join the team in the Office of the General Counsel. In this critical role, you will be an integral part of our operations, managing key administrative functions and ensuring the smooth execution of daily workflows. Your exceptional organizational skills and keen...
-
Senior Administrative Assistant
4 weeks ago
Pasco, Washington, United States American University Full timeJob SummaryAmerican University is seeking a highly skilled and organized Senior Administrative Assistant to join our team. This role will provide administrative support to the Chair and Program Directors of the Health Studies Department, ensuring the smooth operation of the department's administrative functions.Key ResponsibilitiesMain Office Administration:...
-
Administrative Assistant V
3 weeks ago
Pasco, United States Technology Service Corporation (TSC) Full timeTechnology Service Corporation (TSC) is seeking a SCI cleared senior administrative assistant The senior administrative assistant will assist Government program managers in executing classified Research and Development efforts at the Naval Research Laboratory in Washington DC. The senior administrative assistant will coordinate incoming and outgoing...
-
Project Administrator Assistant
4 weeks ago
Pasco, Washington, United States Blue Collar Full timeProject Administrator/Assistant Project Manager RoleWe're seeking a highly skilled Project Administrator/Assistant Project Manager to join our team at Blue Collar. As a key member of our operations and maintenance team, you will be responsible for ensuring the smooth operation of our federal facilities in NW Washington, DC.Key Responsibilities:• Updating,...
-
Business Support and Administrative
5 days ago
Pasco, United States HonorVet Technologies Full timeTitle: Business Support and Administrative - Administrative Assistant 3 Location: Hybrid (Redmond, WA) Position ID: 148555-1 Duration: 12+ months; possible extensions Primary Responsibilities include: Meeting scheduling in Microsoft Outlook for complex calendars over multiple time zones. Proactively managing complex calendars, making...
-
Administrative Assistant III
3 weeks ago
Pasco, United States Carpenter Technology Full timeDynamet Incorporated, based in Washington, Pa., is a leading domestic and international supplier of titanium alloy products. Acquired by Carpenter Technology in 1997, Dynamet supplies titanium bar, wire, fine wire, strip, and precision shapes for the aerospace, medical, consumer, motorsports and recreation industries. Committed to offering excellence and...
-
Pasco, United States The Pew Charitable Trusts Full timeDepartment Overview The Workplace Services (WPS) Department manages Pew's integrated facilities management portfolio, a state-of-the-art Conference Center, event and the organizations enterprise-wide organizational continuity management program. The department consists of the following core functions: Conference and Event Services (CES) Integrated Facilities...
-
Administrative Assistant
4 weeks ago
Pasco, Washington, United States Americold Full timeAmericold Job OpportunityAs a key member of our team, you will be responsible for providing exceptional customer service and administrative support to our clients. Your duties will include answering telephones, directing calls, and managing calendars and appointments. You will also be responsible for communicating with customers, employees, and other...
-
Sales Executive II
4 weeks ago
Pasco, Washington, United States Healthcare Management Administrators Full timeAbout the RoleWe are seeking a highly motivated and experienced Sales Executive II to join our team at Healthcare Management Administrators. As a Sales Executive II, you will be responsible for selling all lines of HMA business, including Medical, Dental, Vision, and various solution products and programs, to the 100+ employee market. Your primary focus will...
-
Sales Executive II
1 month ago
Pasco, Washington, United States Healthcare Management Administrators Full timeAbout the RoleHMA is a leading health plan administrator in the Pacific Northwest, delivering customized health plans to medium to large-size employers. We offer a range of high-quality, affordable healthcare options supported by best-in-class customer service.Key ResponsibilitiesRepresent HMA by selling all lines of HMA business, including medical, dental,...
-
People & Culture Assistant
5 months ago
Pasco, United States Permobil Full timePeople & Culture Assistant Would you like to work in an international environment where you’ll make a difference every day? At Permobil, we’re looking for game-changers to join us as we innovate for individuals and develop the world’s most advanced assistive solutions. At Permobil, the people who use our products come first. Our purpose is to...
-
Administrative Assistant
1 week ago
Pasco, United States One Medical Full timeAbout Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...
-
Administrative Assistant
3 weeks ago
Pasco, United States MultiCare Health System, Inc. Full timeYou Belong Here. At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health...
-
Executive Director
3 weeks ago
Pasco, United States Insperity Full timeExecutive Director Are you enthusiastic about making a difference in the lives of young people? Are you passionate about shaping the future through innovative STEM education? If so, we have an exciting opportunity for you! Challenger Center for Space Science Education is a not-for-profit 501(c)(3) organization that inspires, engages, and prepares...
-
Administrative Coordinator
1 day ago
Pasco, United States Howard Hughes Medical Institute Full timeCurrent HHMI Employees, click here to apply via your Workday account. HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our...