Foundation Accountant and Donor Relation Specialist

4 weeks ago

Silver City, United States Western New Mexico University Full time

Foundation Accountant and Donor Relation Specialist Position Title: Foundation Accountant and Donor Relation Specialist Position Classification: Staff Employment Type: Full-Time Department: WNMU Foundation Summary: This position will be responsible for applying professional knowledge of the concepts and principles for daily accounting for transactions, preparing complex financial statements and reports for WNMU Foundation, faculty, staff, and departmental needs, providing various accounting and administrative support to the Senior Executive Director and to the overall operations of the WNMU Foundation. Duties: Creates and processes fund account journal entries, reconciles reports and financial data weekly and as needed. Prepares monthly/quarterly financial statements and reports using Blackbaud Financial Edge and other software. Provides financial information within the parameters of department policies and procedures, and state and federal laws to faculty, staff, leadership, committee members, and auditors. Reviews all transactions to ensure compliance with IRS and state regulations. Works with third-party accountants to prepare financial statements and footnotes for the annual audit. Acts as a primary contact to the annual auditing firm. Serves as a liaison with the University Business Affairs Department in reconciliation of University bills, third-party accounting consultants' records, as well as maintains regular contact with donors and representatives of our banking and fund management partners. Works closely with WNMU Foundation Board of Directors, alumni, donors, volunteers, community leaders, faculty, and staff at various levels. Provides ongoing support including customer service, database and financial software data maintenance, mining, and management, donor/sponsor/advocate relations, and communications with vendors. Responsible for printing checks after thorough examination of disbursement requests for proper documentation, accuracy, and appropriate approvals. Prepares weekly deposits and gift processing batches. Transfers cash receipts from Raiser’s Edge into Financial Edge software. Assists the Senior Executive Director in providing the monthly development of schedules allocating investment income and reconciliation of endowment and banking accounts. Develops financial reports for financial analysis, forecasting, trending, and results analysis. Interprets financial data and events for users who must make economic or business decisions and maintain financial records. Initiates, composes, and prepares a variety of internal and external correspondence and memos; reviews documents for completeness and accuracy in preparation for signature. Reviews, monitors, and provides accounting for WNMU Foundation operational funds and organization budgets to ensure compliance with established standard accounting principles and budgetary constraints. Works closely with the Administrative Assistant to maintain budgets. Contributes to day-to-day activities of the office including maintaining files, records, and answering/directing inquiries to the appropriate staff. Provides general support to department staff and participates in various capacities at special events. Performs other duties as assigned. Education/Background: Bachelor’s degree with 1 year of experience in accounting, business, or related field required. Demonstrated experience or knowledge of fund accounting principles in an academic or non-profit environment preferred. Bilingual (Spanish) preferred. Job Knowledge: Knowledge of non-profit best practices, fundraising principles, and donor confidentiality. Ability to discuss, interpret, and translate financial information to a general audience. Knowledge of basic functions and operations of the divisions and University departments. Skill in the operation of a variety of office equipment and software including but not limited to computer, fax, copier, and telecommunication equipment. Proven organizational, planning, and time management skills, preferred self-motivated and self-starter. Ability to work in an environment subject to frequent interruptions, changing priorities, and maintaining confidential information. High attention to detail and accuracy. Ability to work independently with minimal supervision, but also function effectively with a team. Customer-centric with the ability to interact professionally with campus colleagues at all levels, as well as donors, alumni, students, and parents. Ability to speak effectively to employees, faculty, staff, and community groups to foster positive relationships. Demonstrate strong writing and editing skills, the ability to manage multiple complex projects and tasks, be organized, adaptable, creative, and convey professionalism. Ability to develop, plan, and implement short- and long-range goals, and meet deadlines. Must be knowledgeable of University policies and procedures, and state and federal laws and regulations that apply to University processes. Must be sensitive to cultural differences within the University and community. Fluent in Microsoft Office Applications. Working Conditions/Physical Demands: Normal office environment, may travel some within the community when needed. May be required to lift normal office equipment and materials. Visual acuity to read information from computer screens, forms, and other printed materials. Able to speak (enunciate) clearly in conversation and general communication. Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. Manual dexterity for typing, writing, standing, reaching, flexibility, body movement for bending, crouching, walking, kneeling, and prolonged sitting. May be required to work additional hours or days depending on circumstances. Location: Silver City Salary Range: $45,000 Documents Needed to Apply: Resume/CV Cover Letter #J-18808-Ljbffr

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