Administrative & Finance Assistant

3 months ago


Silver City, United States GRANT COUNTY COMMUNITY FOUNDATION Full time

Grant County Community Foundation Administrative and Finance Assistant

 

POSITION SUMMARY

The Administrative and Finance Assistant will support the Executive Director and the Community Foundation team, operating primarily out of the Foundation’s office. This full-time position (32-40 hours per week) requires a highly organized, detail-oriented individual with basic computer skills and bookkeeping experience. The role demands strong follow-through, comfort in a fast-paced setting, and alignment with the Foundation’s mission. Ethical standards and confidentiality are paramount.

 

The Grant County Community Foundation, a 501(c)3 nonprofit, is dedicated to supporting the community, fund holders, and enhancing the capacity of local nonprofits. Through collaboration with donors and partners, we aim to foster positive community change.

 

KEY RESPONSIBILITIES

  • Administrative Support: Assist the Executive Director and staff with administrative tasks.
  • Document Management: Prepare, proofread, and edit documents and correspondence.
  • Community Interaction: Engage with diverse community members, including the Board of Directors, donors, grantees, funding partners, and the public.
  • Logistical Support: Aid in event and meeting preparation, including:
  • Scheduling meetings, sending reminders, and confirming attendance.
  • Coordinating event logistics and contacting potential venues.
  • Maintaining donor lists and internal databases.
  • Preparing meeting materials.
  • Client Service: Provide excellent and personalized client service.
  • Office Functions: Perform various office duties such as answering phones, managing documents, and using Google Workspace.

 

Bookkeeping: Manage basic bookkeeping tasks, including:

  • Recording and reconciling financial transactions.
  • Maintaining accurate financial records and generating reports as needed.
  • Assisting with budget preparation and monitoring.
  • Processing invoices, payments, and donations.
  • Experience with Foundant (C-Suite) preferred but not required.

 

OTHER JOB DUTIES

All other duties, as assigned.

 

TRAVEL

No travel will be required; however, professional development opportunities may arise, wherein travel may be necessary.

 

TECHNICAL EXPERTISE/EXPERIENCE AND QUALIFICATIONS

 

  • Demonstrated intermediate computer knowledge with Microsoft Office and Google Workspace.
  • Fundraising and marketing, not required but preferred. 
  • Bookkeeping experience, including familiarity with accounting software.
  • Understanding and adherence to quality standards of ethics and confidentiality.
  • Ability to attend off-site events, such as community events and meetings, and represent the Community Foundation appropriately.

 

Pay range: $16.50 - $18.00 per hour (based on experience)

 

APPLICATION PROCEDURE

 

Submit a cover letter and resume as a single Word or PDF document via email to: executivedirector@grantcountycommunityfoundation.org. No phone calls, please. Applications are accepted until the position is filled. Only candidates selected for an interview will be contacted.

 

The Grant County Community Foundation is an equal opportunity employer committed to diversity, inclusion, and equity.





  • Silver City, New Mexico, United States GRANT COUNTY COMMUNITY FOUNDATION Full time

    Job SummaryThe Grant County Community Foundation is seeking an Administrative & Finance Assistant to support the Executive Director and the Community Foundation team. This full-time position requires a highly organized, detail-oriented individual with basic computer skills and bookkeeping experience.Key ResponsibilitiesAdministrative Support: Assist the...

  • Probation Officer

    1 month ago


    Brigham City, Utah, United States AMP Probation Full time

    Job Title: Probation / Electronic Monitoring Case ManagerJob SummaryWe are seeking a highly motivated and experienced Probation / Electronic Monitoring Case Manager to join our team at AMP Probation. As a key member of our team, you will be responsible for providing effective supervision and support to offenders placed under our care.ResponsibilitiesConduct...


  • Kansas City, Kansas, United States Unified Government of Wyandotte County and Kansas City Full time

    The Grants Financial Administrator position is a key role within the Finance Department's Grants Management division. Reporting to the Chief Financial Officer, this position is responsible for assisting departments with grant proposal preparation and supporting documentation. The Grants Financial Administrator will also coordinate and perform fiscal...

  • Finance Director

    1 month ago


    Silver Spring, Maryland, United States Panagora Group LLC Full time

    Job Title: Finance and Administration DirectorPanagora Group LLC is seeking a highly skilled Finance and Administration Director to join our team. The successful candidate will be responsible for overseeing the day-to-day operations, financial management, and reporting of the task order.Key Responsibilities:Lead all financial and administrative aspects of...


  • Redwood City, California, United States Another Source Full time

    Job Summary:The Associate Director of Finance and Administration will provide strategic leadership and management of administrative and finance-related functions for Stanford ChEM-H, with a focus on supporting the research and teaching mission of the institute.Key Responsibilities:Manage finance and administrative staff to achieve the research and teaching...


  • Redwood City, California, United States Another Source Full time

    Job Summary:The Associate Director, Finance and Administration, will provide management and coordination of administrative and finance-related functions for Stanford ChEM-H with substantial impact on associated multi-schools initiatives. This is a senior management position that reports to the Executive Director of ChEM-H and collaborates proactively with...


  • Kansas City, Missouri, United States Society for College and University Planning Full time

    About This OpportunityThe University of Missouri-Kansas City seeks a visionary and innovative leader to serve as its Vice Chancellor for Finance and Administration. This key executive role is responsible for driving the university's financial and administrative strategy, ensuring fiscal accountability, and optimizing resources to support the institution's...


  • Silver Spring, United States Sparks Group Full time

    Job DescriptionJob DescriptionJob Summary/Company:Sparks Group is partnered with a leading healthcare research institute to hire a Grants Financial Administrator. The Grants Financial Administrator will play critical roles to the financial management of research grants and contracts. This is an excellent opportunity to grow within the organization who is...


  • Morehead City, United States Nccoastchamber Full time

    Vice-President, Finance and Administrative Service Full-Time 40h/wk $72,749.00 to $109,123.00/year Business Casual Attire Carteret Community College, located in the picturesque coastal town of Morehead City, NC, is seeking a highly qualified and dynamic professional to join our leadership team as the Vice-President of Finance and Administrative Services. As...


  • Morehead City, United States Nccoastchamber Full time

    Vice-President, Finance and Administrative Service Full-Time 40h/wk $72,749.00 to $109,123.00/year Business Casual Attire Carteret Community College, located in the picturesque coastal town of Morehead City, NC, is seeking a highly qualified and dynamic professional to join our leadership team as the Vice-President of Finance and Administrative Services. As...


  • Dodge City, United States Compunnel, Inc. Full time

    Job DescriptionJob DescriptionJob SummaryThe Administrative Assistant will independently plan, organize, and schedule more complex administrative support tasks. This role will coordinate and implement administrative functions, assist lower-level employees, and manage moderately complex data entry. The assistant will apply detailed knowledge of departmental...


  • Silver Spring, Maryland, United States Leisure World of Maryland Full time

    Job Title: Administrative AssistantLeisure World of Maryland Corporation is seeking a full-time Administrative Assistant to provide secretarial and administrative support in the daily operational function of one of our high-rise condominiums.The ideal candidate will have:A high school diploma or general education degree with one or more years of related...


  • Texas City, United States Alpha Home Inc Full time

    Serves as the "director of first impressions" by providing a warm, welcoming and professional environment for all clients and stakeholders, both at reception area and with incoming callers. Provides high level administrative support for the Facility Director. Maintains an efficient workflow by working independently and resolving administrative problems and...


  • Jersey City, New Jersey, United States Mariner Finance Full time

    Job Summary:We are seeking a highly motivated and customer-focused Account Representative to join our team at Mariner Finance. As an Account Representative, you will be responsible for promoting branch operations by providing exceptional customer service and meeting or exceeding individual sales and delinquency targets.Key Responsibilities:Promote branch...

  • Finance Director

    2 weeks ago


    Oklahoma City, United States New Hope United Methodist Church Full time

    DESCRIPTION: The New Hope UMC Finance Director is charged with accounting and managing church funds, keeping appropriate and accurate financial records, and making financial reports to the church. The Finance Director ensures that the church's financial operations run smoothly. Both laypersons and clergypersons are encouraged to apply. RESPONSIBILITIES:...

  • Finance Director

    3 weeks ago


    Oklahoma City, United States New Hope United Methodist Church Full time

    DESCRIPTION: The New Hope UMC Finance Director is charged with accounting and managing church funds, keeping appropriate and accurate financial records, and making financial reports to the church. The Finance Director ensures that the church's financial operations run smoothly. Both laypersons and clergypersons are encouraged to...


  • Silver Spring, United States Sparks Group Full time

    Job Summary/Company:Sparks Group is partnered with a leading healthcare research institute to hire Manager, Clinical Trials Office (Finance). As the Manager, you will be responsible for the leadership and operations of clinical trials and clinical research financial administration, both pre and post award, and processes that support Medicare Coverage...


  • Silver Spring, United States Sparks Group Full time

    Job Summary/Company:Sparks Group is partnered with a leading healthcare research institute to hire Manager, Clinical Trials Office (Finance). As the Manager, you will be responsible for the leadership and operations of clinical trials and clinical research financial administration, both pre and post award, and processes that support Medicare Coverage...


  • Long Island City, United States Collins Building Services Full time

    The Accounting Administrative Assistant will provide critical support to the Senior Vice President of Finance and Accounting Management Team with a variety of routine and semi-routine accounting projects in accordance with standard procedures.Key ResponsibilitiesOnboarding and Offboarding: Oversee and own proper onboarding and offboarding for Finance and...


  • Silver Spring, Maryland, United States Kelly Services Full time

    Job SummaryThe Administrative Assistant will provide administrative support to the Property Manager, assisting with day-to-day operations of the Mutual. This role requires a customer service approach in dealing with various owner, resident, renter, and contractor issues.Key ResponsibilitiesGreets scheduled visitors and directs them to the appropriate area or...